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Accounting · head to head

Fortnox vs Medius Expense

Fortnox logo

Fortnox

Accounting

Swedish cloud accounting and business platform for bookkeeping, invoicing and payroll

From
Free
Rated
-
Full reviewWebsite
Medius Expense logo

Medius Expense

Accounting

Expense management, formerly Expensya, now the expense module of the Medius spend platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Fortnox has a free tier, so it costs nothing to try first.
  • Each has a real cost: Fortnox corporate packages alone span at least 7 named tiers (Mini through Stor+) priced from 209 kr/man to 919 kr/man, and add-on programs are billed separately per module (SEK); Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Fortnox and Medius Expense actually diverge.

Attributes where Fortnox and Medius Expense differ
AttributeFortnoxMedius Expense
Starting priceFreeOn request
Pricing modelsubscriptionquote
Free tierYesNo
PlatformsWebWeb, iOS, Android

Identical on both: user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fortnox

Nothing recorded that Medius Expense does not also cover.

Only in Medius Expense

  • Receipt OCR
  • Mileage and per diem
  • VAT recovery
  • Card reconciliation
  • Approval workflows
  • AP suite integration

What people use each for

The jobs each tool is most often brought in to do.

Fortnox

  • Registering Swedish corporations with guided formation assistancenot Medius Expense
  • Selling unpaid invoices to improve cash flownot Medius Expense
  • Managing multiple client businesses from bureau dashboardnot Medius Expense
  • Integrating payroll with Swedish banking automationnot Medius Expense

Medius Expense

  • A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Fortnox
  • A company already running Medius for supplier invoices that wants employee spend on the same platformnot Fortnox
  • A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Fortnox
  • A group consolidating several country expense tools into one European platformnot Fortnox

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fortnox

  • Corporate packages alone span at least 7 named tiers (Mini through Stor+) priced from 209 kr/man to 919 kr/man, and add-on programs are billed separately per module (SEK)
  • The Fortnox Access verification tier is priced by transaction volume, rising from 9 kr/man at zero verifications to 199 kr/man at 1000+ verifications (SEK), so cost is not fixed and scales with usage

Medius Expense

  • The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
  • Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
  • Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
  • It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.

Pricing, plan by plan

Fortnox

Free
  • New Company TrialFree
    • 6-month free trial for newly started businesses

Medius Expense

On request
  • Medius Expense$undefined/year
    • Per-user subscription, quoted not published
    • Tiering by feature set and entity count
    • Implementation and OCR configuration fees

Which should you pick?

Choose Fortnox if

  • You want to start without paying.
Fortnox review

Choose Medius Expense if

  • You need receipt ocr.
  • You work on Web, iOS, Android.
  • You also want mileage and per diem.
Medius Expense review

Questions people ask

Is Fortnox or Medius Expense better?
Neither clearly leads. Fortnox starts at Free and Medius Expense at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fortnox or Medius Expense?
Fortnox has a free tier; the other does not. Paid plans start at Free for Fortnox and On request for Medius Expense.
Does Fortnox or Medius Expense run on more platforms?
Fortnox runs on Web. Medius Expense runs on Web, iOS, Android.
Can I use Fortnox for free?
Yes. Fortnox has a free tier, so you can try it without paying. Medius Expense starts at On request.
What is Fortnox best used for?
Fortnox is most often used for registering swedish corporations with guided formation assistance, selling unpaid invoices to improve cash flow, managing multiple client businesses from bureau dashboard, integrating payroll with swedish banking automation. Of those, registering swedish corporations with guided formation assistance and selling unpaid invoices to improve cash flow are not what Medius Expense is typically brought in for.
What can Fortnox do that Medius Expense cannot?
Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.

Answered from the vendors’ own pages

Fortnox: Does Fortnox offer a free trial?

Yes, newly started businesses receive their first six months in Fortnox at no cost, followed by subscription-based pricing.

Source
Medius Expense: Is Expensya still available?

Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.

Fortnox: What pricing tiers does Fortnox offer?

Fortnox offers tiered subscription packages that vary by module (accounting, invoicing, payroll) but specific pricing details are not listed on the main website.

Source
Medius Expense: Do I have to buy Medius AP as well?

No, but the commercial terms improve materially if you do, which is worth testing during negotiation.

Fortnox: How can I find Fortnox pricing information?

Detailed pricing is available on the packages page (/paket), through a purchasing guide tool at buy-guide.fortnox.se, or by contacting sales representatives directly.

Source
Medius Expense: Does it issue corporate cards?

No. It reconciles existing card feeds rather than issuing its own cards.

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