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Cybersecurity · head to head

BeyondTrust vs OnBase

BeyondTrust logo

BeyondTrust

Cybersecurity

Privileged access management, endpoint privilege management and secure remote access

From
On request
Free plan
No
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite

The short version

  • Each has a real cost: BeyondTrust the product lines came from separate origins and still have separate consoles, so buying the suite does not deliver the single pane of glass the bundle implies.; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • They diverge on capability: BeyondTrust covers Password Safe, OnBase covers Content Management.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which BeyondTrust and OnBase actually diverge.

Attributes where BeyondTrust and OnBase differ
AttributeBeyondTrustOnBase
Starting priceOn request$400/month
Pricing modelquotesubscription
PlatformsWindows, macOS, Linux, WebWeb, Mobile
CategoryCybersecurityGovernment
FoundedUnknown1991

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in BeyondTrust

  • Password Safe
  • Endpoint Privilege Management
  • Privileged Remote Access
  • Remote Support
  • Discovery
  • Session recording

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

BeyondTrust

  • An organisation removing local administrator rights across thousands of Windows endpoints without swamping the service desknot OnBase
  • A utility required to record every privileged session on operational systems for regulatory auditnot OnBase
  • A firm giving external maintenance vendors access to specific servers without handing over credentialsnot OnBase
  • A helpdesk consolidating remote support and privileged access onto one audited path rather than an unmanaged remote toolnot OnBase

OnBase

  • Citizen Servicesnot BeyondTrust
  • Records Managementnot BeyondTrust
  • Public Safetynot BeyondTrust
  • Civic Engagementnot BeyondTrust

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

BeyondTrust

  • The product lines came from separate origins and still have separate consoles, so buying the suite does not deliver the single pane of glass the bundle implies.
  • Licensing metrics differ between products, per managed account, per endpoint, per concurrent session, which makes multi-product quotes hard to compare with competitors and hard to forecast as you grow.
  • Self-hosted deployments carry real infrastructure and upgrade burden, and organisations without a dedicated PAM administrator find the system drifts out of maintenance.
  • Endpoint privilege management requires sustained rule authoring as applications change, so the first-year saving in helpdesk tickets erodes if nobody owns the policy afterwards.
  • Discovery finds far more privileged accounts than most organisations expect, which is valuable but converts a licence purchase into a longer remediation programme before the control is real.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

BeyondTrust

On request
  • BeyondTrust Platform$undefined/year
    • Password Safe priced by managed asset or account
    • Endpoint Privilege Management priced per endpoint
    • Remote access products priced per concurrent licence or endpoint

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose BeyondTrust if

  • You need password safe.
  • You work on Windows, macOS, Linux, Web.
  • You also want endpoint privilege management.
BeyondTrust review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is BeyondTrust or OnBase better?
Neither clearly leads. BeyondTrust starts at On request and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, BeyondTrust or OnBase?
BeyondTrust starts at On request and OnBase at $400/month.
Does BeyondTrust or OnBase run on more platforms?
BeyondTrust runs on Windows, macOS, Linux, Web. OnBase runs on Web, Mobile.
What is BeyondTrust best used for?
BeyondTrust is most often used for an organisation removing local administrator rights across thousands of windows endpoints without swamping the service desk, a utility required to record every privileged session on operational systems for regulatory audit, a firm giving external maintenance vendors access to specific servers without handing over credentials, a helpdesk consolidating remote support and privileged access onto one audited path rather than an unmanaged remote tool. Of those, an organisation removing local administrator rights across thousands of windows endpoints without swamping the service desk and a utility required to record every privileged session on operational systems for regulatory audit are not what OnBase is typically brought in for.
What can BeyondTrust do that OnBase cannot?
BeyondTrust covers Password Safe, Endpoint Privilege Management, Privileged Remote Access, Remote Support. OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

BeyondTrust: Is endpoint privilege management sold separately from the vault?

Yes. They are distinct products with distinct licensing metrics, and many customers buy only one.

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
BeyondTrust: Can it record vendor sessions?

Yes, with credential injection so the third party never learns the password, and full video and keystroke recording for audit.

OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
BeyondTrust: Is there a FedRAMP option?

BeyondTrust offers FedRAMP-authorised deployments for United States government buyers, which is often the deciding factor in that sector.

OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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