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Real Estate · head to head

CREXi vs Entrata

CREXi logo

CREXi

Real Estate

Commercial real estate marketplace with a genuinely free core listing tier, monetised through PRO subscriptions for brokers and a separate Intelligence data product

From
Free
Rated
-
Full reviewWebsite
Entrata logo

Entrata

Real Estate

Single-database multifamily platform covering accounting, leasing, resident services and payments

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only CREXi has a free tier, so it costs nothing to try first.
  • Each has a real cost: CREXi the genuinely useful lead-conversion features, full contact details and priority placement, sit behind PRO subscriptions with unpublished pricing, so the free tier is a lighter product than it first appears.; Entrata it is built for United States conventional multifamily, so commercial, self-storage, international or mixed-asset portfolios are either unsupported or awkward.
  • They diverge on capability: CREXi covers Free unlimited listings, Entrata covers Single database platform.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which CREXi and Entrata actually diverge.

Attributes where CREXi and Entrata differ
AttributeCREXiEntrata
Starting priceFreeOn request
Pricing modelFree core marketplace; paid PRO subscriptions and separate Intelligence data productquote
Free tierYesNo

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated), category (Real Estate).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in CREXi

  • Free unlimited listings
  • Online auctions
  • PRO subscriptions
  • CREXi Intelligence
  • Deal management
  • Lead analytics

Only in Entrata

  • Single database platform
  • Resident portal and payments
  • Leasing and marketing
  • Entrata insurance
  • Utility billing
  • AI leasing assistant

What people use each for

The jobs each tool is most often brought in to do.

CREXi

  • A broker or owner wanting free, unlimited listing exposure without committing to a paid tier up frontnot Entrata
  • A seller wanting a native online auction process rather than a traditional offer negotiationnot Entrata
  • A firm wanting a CoStar alternative for property records and comps without a CoStar contractnot Entrata
  • A broker who has outgrown the free tier and wants priority placement and full lead contact details through PROnot Entrata

Entrata

  • A multifamily operator running Yardi or RealPage that wants one database instead of an integrated set of productsnot CREXi
  • A portfolio where marketing sites, ILS syndication and the lease record must stay in step without nightly importsnot CREXi
  • An operator trying to raise ancillary income from insurance and utility recovery without adding vendorsnot CREXi
  • A regional owner-operator consolidating accounting and site operations after acquisitionsnot CREXi

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

CREXi

  • The genuinely useful lead-conversion features, full contact details and priority placement, sit behind PRO subscriptions with unpublished pricing, so the free tier is a lighter product than it first appears.
  • CREXi Intelligence is sold as a separate product from PRO listing subscriptions, so a broker wanting both marketing tools and data access is paying two distinct, unpublished prices rather than one bundled fee.
  • As a newer entrant against CoStar decades of proprietary data collection, CREXi Intelligence coverage and data quality in less-active markets may not match CoStar depth.
  • Auction infrastructure is a differentiator but only useful for sellers actually wanting a bid-based process, which is a minority of commercial transactions.
  • Free-tier listings compete for visibility against PRO-tier paid placement, so a broker relying only on the free product accepts lower search prominence than paying competitors.

Entrata

  • It is built for United States conventional multifamily, so commercial, self-storage, international or mixed-asset portfolios are either unsupported or awkward.
  • Ancillary services including payments, insurance and utility billing carry their own economics, so the licence quote understates the total value of the relationship and should be negotiated as a package.
  • Configuration depth for unusual ownership and fund structures is narrower than Yardi, which pushes complex owners back to a separate accounting layer.
  • Implementation and data migration take months with paid services, and portfolios migrating mid-year face a painful accounting cutover.
  • The founder and chairman resigned from the board in 2022 after sending an antisemitic email, and the executive team was rebuilt afterwards, so reference checks about long-term relationships should focus on current management rather than the historical reputation.

Pricing, plan by plan

CREXi

Free
  • Marketplace (free)Free
    • Unlimited property listings
    • Basic property details and lead information
    • Marketplace search access
  • Listing PRO / All PRO / Enterprise PRO$undefined/month
    • Priority search placement
    • Full lead contact details
    • Targeted email campaigns
  • CREXi Intelligence$undefined/year
    • 153M+ property records, comps and ownership data
    • Sold separately from PRO listing subscriptions
    • Pricing not published, quote required

Entrata

On request
  • Entrata$undefined/year
    • Quoted per unit per month against an annual contract
    • Modules such as insurance, utility billing and AI leasing priced separately
    • Payment processing revenue sits alongside the licence fee

Which should you pick?

Choose CREXi if

  • You need free unlimited listings.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want online auctions.
CREXi review

Choose Entrata if

  • You need single database platform.
  • You work on Web, iOS, Android.
  • You also want resident portal and payments.
Entrata review

Questions people ask

Is CREXi or Entrata better?
Neither clearly leads. CREXi starts at Free and Entrata at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, CREXi or Entrata?
CREXi has a free tier; the other does not. Paid plans start at Free for CREXi and On request for Entrata.
Does CREXi or Entrata run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
Can I use CREXi for free?
Yes. CREXi has a free tier, so you can try it without paying. Entrata starts at On request.
What is CREXi best used for?
CREXi is most often used for a broker or owner wanting free, unlimited listing exposure without committing to a paid tier up front, a seller wanting a native online auction process rather than a traditional offer negotiation, a firm wanting a costar alternative for property records and comps without a costar contract, a broker who has outgrown the free tier and wants priority placement and full lead contact details through pro. Of those, a broker or owner wanting free, unlimited listing exposure without committing to a paid tier up front and a seller wanting a native online auction process rather than a traditional offer negotiation are not what Entrata is typically brought in for.
What can CREXi do that Entrata cannot?
CREXi covers Free unlimited listings, Online auctions, PRO subscriptions, CREXi Intelligence. Entrata covers Single database platform, Resident portal and payments, Leasing and marketing, Entrata insurance.

Answered from the vendors’ own pages

CREXi: Is CREXi really free?

The core marketplace, including unlimited listings, is free. PRO subscriptions and CREXi Intelligence data are separate paid products layered on top.

Entrata: Is Entrata pricing published?

No. It is quoted per unit per month on an annual contract, and modules such as insurance and utility billing are priced on top.

CREXi: Is CREXi Intelligence the same as PRO?

No. PRO is about listing placement and lead tools; Intelligence is a standalone property data product with 153 million-plus records, priced and sold separately.

Entrata: How small can a portfolio be?

Practically around 5,000 units. Smaller operators find the contract minimums and implementation effort hard to justify.

CREXi: Does CREXi compete with CoStar or LoopNet?

Yes on both fronts: the marketplace competes with LoopNet for listings, and CREXi Intelligence competes with CoStar and Reonomy for property data.

Entrata: Does it support commercial property?

Only lightly. It is a multifamily product, and mixed portfolios usually keep a second system for commercial assets.

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