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Clockify vs Tana

Clockify logo

Clockify

All industries

Free time tracker for teams

From
Free
Rated
-
Full reviewWebsite
Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Clockify the free plan stops at 5 users; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Clockify covers Timer & manual time entry, Tana covers Outliner interface.

Where they differ

Only the attributes on which Clockify and Tana actually diverge.

Attributes where Clockify and Tana differ
AttributeClockifyTana
PlatformsWeb, Windows, Macos, Linux, Ios, Android, Browser-extensionWeb, Desktop
CategoryAll industriesProductivity
Founded20172020

Identical on both: starting price (Free), pricing model (freemium), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Clockify

  • Timer & manual time entry
  • Timesheets
  • Calendar view
  • Projects & tasks
  • Reports & analytics
  • Team dashboard
  • Kiosk mode
  • Offline mode

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

Clockify

  • Employee time trackingnot Tana
  • Project time budgetsnot Tana
  • Client billingnot Tana
  • Productivity analysisnot Tana
  • Payroll calculationnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Clockify
  • Automatic meeting capture with AI transcripts and summariesnot Clockify
  • Turning notes into queryable structured databasesnot Clockify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Clockify

  • The free plan stops at 5 users
  • Free accounts are throttled to 30 API requests per hour and 3 webhooks
  • Reporting on the free plan only covers a 1 month range
  • Invoicing needs Standard at $5.49 per seat per month and GPS tracking needs Pro at $7.99
  • SSO, SCIM provisioning, a custom subdomain and the audit log are Enterprise only at $11.99 per seat per month

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Clockify

Free
  • FreeFree
    • Unlimited users
    • Unlimited projects
    • Time tracking
  • Basic$3.99/user/month
    • Bulk edit
    • Billable rates
    • Rounding
  • Standard$5.49/user/month
    • Timesheet approvals
    • Invoicing
    • Scheduled reports
  • Pro$7.99/user/month
    • Profit & loss
    • GPS tracking
    • Screenshots

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Clockify if

  • You need timer & manual time entry.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Linux, Ios, Android, Browser-extension.
  • You also want timesheets.
Clockify review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Clockify or Tana better?
Neither clearly leads. Clockify starts at Free and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Clockify or Tana?
Clockify starts at Free and Tana at Free.
Does Clockify or Tana run on more platforms?
Clockify runs on Web, Windows, Macos, Linux, Ios, Android, Browser-extension. Tana runs on Web, Desktop.
Can I use Clockify for free?
Both have a free tier, so you can try either at no cost before committing.
What is Clockify best used for?
Clockify is most often used for employee time tracking, project time budgets, client billing, productivity analysis. Of those, employee time tracking and project time budgets are not what Tana is typically brought in for.
What can Clockify do that Tana cannot?
Clockify covers Timer & manual time entry, Timesheets, Calendar view, Projects & tasks. Tana covers Outliner interface, Supertags, Live queries, AI integration.
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