Softwr

Software · head to head

OmniFocus vs Tana

OmniFocus logo

OmniFocus

Software

Professional-grade task management for power users

From
$99.99/year
Rated
-
Full reviewWebsite
Tana logo

Tana

Software

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: OmniFocus exclusive to Apple ecosystem with no Windows or Android support; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: OmniFocus covers Custom perspectives, Tana covers Outliner interface.

Where they differ

Only the attributes on which OmniFocus and Tana actually diverge.

Attributes where OmniFocus and Tana differ
AttributeOmniFocusTana
Starting price$99.99/yearFree
Pricing modelUnknownfreemium
Free tierNoYes
PlatformsmacOS, iOS, iPadOS, watchOS, visionOS, WebWeb, Desktop
Founded19892020

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus

  • Custom perspectives
  • Review mode
  • Forecast view
  • Tags
  • Automation
  • Apple Calendar
  • Siri
  • Shortcuts

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus

  • Schedulingnot Tana
  • Appointment bookingnot Tana
  • Time trackingnot Tana
  • Resource managementnot Tana
  • Team coordinationnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot OmniFocus
  • Automatic meeting capture with AI transcripts and summariesnot OmniFocus
  • Turning notes into queryable structured databasesnot OmniFocus

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus

  • Exclusive to Apple ecosystem with no Windows or Android support
  • No collaboration features make it unsuitable for team task management or delegation
  • Setting up repeating tasks is cumbersome with multiple configuration options
  • Lacks AI-powered features for advanced project management, load balancing, or contextual awareness

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

OmniFocus

$99.99/year
  • Subscription$99.99/year
    • All Pro features
    • Web access
    • Cloud sync
  • Standard (Perpetual)$74.99/one-time
    • Basic task management
    • Projects and contexts
    • Perspectives
  • Pro (Perpetual)$149.99/one-time
    • Custom perspectives
    • Advanced automation
    • Plugins support

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose OmniFocus if

  • You need custom perspectives.
  • You work on macOS, iOS, iPadOS, watchOS, visionOS, Web.
  • You also want review mode.
OmniFocus review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is OmniFocus or Tana better?
Neither clearly leads. OmniFocus starts at $99.99/year and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus or Tana?
Tana has a free tier; the other does not. Paid plans start at $99.99/year for OmniFocus and Free for Tana.
Does OmniFocus or Tana run on more platforms?
OmniFocus runs on macOS, iOS, iPadOS, watchOS, visionOS, Web. Tana runs on Web, Desktop.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. OmniFocus starts at $99.99/year.
What is OmniFocus best used for?
OmniFocus is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Tana is typically brought in for.
What can OmniFocus do that Tana cannot?
OmniFocus covers Custom perspectives, Review mode, Forecast view, Tags. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Web support.

Answered from the vendors’ own pages

OmniFocus: Does OmniFocus offer a free tier?

No, OmniFocus does not offer a free tier. It requires purchase or subscription: $99.99/year subscription or one-time perpetual licenses at $74.99 (Standard) or $149.99 (Pro).

Source
OmniFocus: What is the free trial period for OmniFocus?

OmniFocus offers a 14-day free trial allowing full access to all features before requiring payment.

Source
OmniFocus: What platforms does OmniFocus support?

OmniFocus is exclusive to Apple ecosystem: Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, and web access. Not available on Windows or Android.

Source
OmniFocus: Can teams collaborate in OmniFocus?

No, OmniFocus lacks collaboration features and is designed as a solo task management tool. Users cannot delegate tasks, share projects, or assign work to team members.

Source
OmniFocus: Does OmniFocus support Getting Things Done (GTD) methodology?

Yes, OmniFocus is built specifically to support GTD with projects, contexts (tags), folders, perspectives, and a focus view for prioritization. It includes weekly review support and automation features.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on OmniFocus

More on Tana

Keep looking

Other head to heads