Software · head to head
Clockify vs Todoist
The short version
- Each has a real cost: Clockify the free plan stops at 5 users; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
- They diverge on capability: Clockify covers Timer & manual time entry, Todoist covers Natural language input.
Where they differ
Only the attributes on which Clockify and Todoist actually diverge.
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Clockify
- Timer & manual time entry
- Timesheets
- Calendar view
- Projects & tasks
- Reports & analytics
- Team dashboard
- Kiosk mode
- Offline mode
Only in Todoist
- Natural language input
- Recurring tasks
- Projects and sub-tasks
- Labels and filters
- Priority levels
- Productivity tracking
- Templates
- Notifications
Both cover
- Google Calendar
- Outlook
What people use each for
The jobs each tool is most often brought in to do.
Clockify
- Employee time trackingnot Todoist
- Project time budgetsnot Todoist
- Client billingnot Todoist
- Productivity analysisnot Todoist
- Payroll calculationnot Todoist
Todoist
- Personal task managementnot Clockify
- Team project coordinationnot Clockify
- Goal trackingnot Clockify
- Habit buildingnot Clockify
- Daily planningnot Clockify
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Clockify
- The free plan stops at 5 users
- Free accounts are throttled to 30 API requests per hour and 3 webhooks
- Reporting on the free plan only covers a 1 month range
- Invoicing needs Standard at $5.49 per seat per month and GPS tracking needs Pro at $7.99
- SSO, SCIM provisioning, a custom subdomain and the audit log are Enterprise only at $11.99 per seat per month
Todoist
- No built-in time tracking for tasks; requires third-party integration like Toggl
- Free plan limited to 5 personal projects only
- No Gantt charts, resource allocation, or advanced project management features for large enterprises
- Phone support not available; email and help center only
- Calendar view and advanced filtering only available on paid plans
Pricing, plan by plan
Clockify
Free- FreeFree
- Unlimited users
- Unlimited projects
- Time tracking
- Basic$3.99/user/month
- Bulk edit
- Billable rates
- Rounding
- Standard$5.49/user/month
- Timesheet approvals
- Invoicing
- Scheduled reports
- Pro$7.99/user/month
- Profit & loss
- GPS tracking
- Screenshots
Todoist
Free- BeginnerFree
- 5 personal projects
- Smart Quick Add
- Task reminders
- Pro$5/month
- 300 personal projects
- Calendar layout
- Custom task reminders
- Business$8/month
- Everything in Pro
- Shared team workspace
- Up to 500 team projects
Which should you pick?
Choose Clockify if
- You need timer & manual time entry.
- You want to start without paying.
- You work on Web, Windows, Macos, Linux, Ios, Android, Browser-extension.
- You also want timesheets.
Choose Todoist if
- You need natural language input.
- You want to start without paying.
- You work on Web, iOS, Android, macOS, Windows.
- You also want recurring tasks.
Questions people ask
- Is Clockify or Todoist better?
- Neither clearly leads. Clockify starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Clockify or Todoist?
- Clockify starts at Free and Todoist at Free.
- Does Clockify or Todoist run on more platforms?
- Clockify runs on Web, Windows, Macos, Linux, Ios, Android, Browser-extension. Todoist runs on Web, iOS, Android, macOS, Windows.
- Can I use Clockify for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Clockify best used for?
- Clockify is most often used for employee time tracking, project time budgets, client billing, productivity analysis. Of those, employee time tracking and project time budgets are not what Todoist is typically brought in for.
- What can Clockify do that Todoist cannot?
- Clockify covers Timer & manual time entry, Timesheets, Calendar view, Projects & tasks. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Both handle Google Calendar, Outlook.
Answered from the vendors’ own pages
Todoist: Does Todoist work offline?
Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.
SourceTodoist: Does Todoist have a free plan and what does it include?
Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.
SourceTodoist: Can I use Todoist on mobile devices?
Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.
SourceTodoist: What integrations does Todoist support?
Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.
SourceTodoist: How much does Todoist cost?
Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.
Source