Software · head to head
Microsoft To Do vs Tana
The short version
- They diverge on capability: Microsoft To Do covers My Day suggestions, Tana covers Outliner interface.
Where they differ
Only the attributes on which Microsoft To Do and Tana actually diverge.
| Attribute | Microsoft To Do | Tana |
|---|---|---|
| Pricing model | free | freemium |
| Platforms | Web, Ios, Android, Windows, Macos | Web, Desktop |
| Founded | 1975 | 2020 |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft To Do
- My Day suggestions
- List sharing
- Steps
- Due dates
- Reminders
- Outlook
- Microsoft 365
- Microsoft Teams
Only in Tana
- Outliner interface
- Supertags
- Live queries
- AI integration
- Graph views
- Email capture
- API
- Zapier
Both cover
- Web support
What people use each for
The jobs each tool is most often brought in to do.
Microsoft To Do
- Schedulingnot Tana
- Appointment bookingnot Tana
- Time trackingnot Tana
- Resource managementnot Tana
- Team coordinationnot Tana
Tana
- Structured note taking with a graph based supertag data modelnot Microsoft To Do
- Automatic meeting capture with AI transcripts and summariesnot Microsoft To Do
- Turning notes into queryable structured databasesnot Microsoft To Do
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft To Do
Nothing recorded yet. See the Microsoft To Do review.
Tana
- The free plan hosts only 5 meetings a month with AI transcripts and summaries
- The free plan connects only 1 calendar and allows 50 AI queries
- Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
- Max is $120 per user per month at standard price, with $80 shown as an early bird rate
- Integrations and full MCP require the Pro plan
- Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
- The Business plan is custom priced, billed yearly and has no published rate
- The free trial runs 30 days
Pricing, plan by plan
Microsoft To Do
Free- FreeFree
- Unlimited tasks
- My Day
- List sharing
Tana
Free- FreeFree
- Core features
- Supertags
- Searches
- Pro$10/month
- Advanced AI
- Priority support
- Extended history
Which should you pick?
Choose Microsoft To Do if
- You need my day suggestions.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want list sharing.
Choose Tana if
- You need outliner interface.
- You want to start without paying.
- You work on Web, Desktop.
- You also want supertags.
Questions people ask
- Is Microsoft To Do or Tana better?
- Neither clearly leads. Microsoft To Do starts at Free and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft To Do or Tana?
- Microsoft To Do starts at Free and Tana at Free.
- Does Microsoft To Do or Tana run on more platforms?
- Microsoft To Do runs on Web, Ios, Android, Windows, Macos. Tana runs on Web, Desktop.
- Can I use Microsoft To Do for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Microsoft To Do best used for?
- Microsoft To Do is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Tana is typically brought in for.
- What can Microsoft To Do do that Tana cannot?
- Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Web support.
Related pages
More on Microsoft To Do
Keep looking
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- Tana vs Google Calendar
- Tana vs Apple Calendar
- Tana vs Fantastical
- Tana vs Clockify
- Tana vs OmniFocus
- Tana vs Amie
- Tana vs Outlook Calendar
- Tana vs Float
- Tana vs Google Tasks
- Tana vs YouCanBook.me
- Tana vs Cron Calendar
- Tana vs Harvest Forecast
- Tana vs Resource Guru
- Tana vs SavvyCal
- Tana vs Skedda
- Tana vs Timepage
- Tana vs Woven
- Tana vs Assistant.to
- Tana vs Todoist
- Tana vs Things 3
- Tana vs OmniFocus 3
- Tana vs Brain.fm
- Tana vs TickTick
- Tana vs Akiflow
- Tana vs Any.do
- Tana vs Focus@Will
- Tana vs Forest
- Tana vs Google Workspace
- Tana vs Hubstaff
- Tana vs Remember The Milk
- Tana vs Structured
- Tana vs Time Doctor
- Tana vs 7-Zip
- Tana vs Bear
- Tana vs Bear Notes
- Tana vs BoldSign