Softwr

Government · head to head

OnBase vs Tuta

OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite
Tuta logo

Tuta

Cybersecurity

Secure, green and ad-free. Email to feel good about.

From
Free
Free plan
Yes
Full reviewWebsite

The short version

  • Only Tuta has a free tier, so it costs nothing to try first.
  • Each has a real cost: OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies; Tuta individual plan pricing only shown in EUR; no USD conversion provided on site
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OnBase and Tuta actually diverge.

Attributes where OnBase and Tuta differ
AttributeOnBaseTuta
Starting price$400/monthFree
Pricing modelsubscriptionfreemium
Free tierNoYes
PlatformsWeb, MobileWeb
CategoryGovernmentCybersecurity
Founded1991Unknown

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

Only in Tuta

Nothing recorded that OnBase does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

OnBase

  • Citizen Servicesnot Tuta
  • Records Managementnot Tuta
  • Public Safetynot Tuta
  • Civic Engagementnot Tuta

Tuta

  • Private encrypted email communicationnot OnBase
  • Users valuing end-to-end encryption and zero-knowledge architecturenot OnBase
  • Individuals seeking open-source email clientsnot OnBase
  • Organizations requiring quantum-resistant encryptionnot OnBase

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Tuta

  • Individual plan pricing only shown in EUR; no USD conversion provided on site
  • Family plan pricing separate (EUR 3 or EUR 8 per additional user) not included in main pricing
  • Shared mailboxes require additional EUR 3-8 monthly charges

Pricing, plan by plan

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Tuta

Free
  • Free PlanFree
    • 1 GB storage
    • 1 calendar
    • 3 labels
  • Revolutionary Plan$3/month
    • 20 GB storage
    • 15 email aliases
    • 3 custom domains
  • Legend Plan$8/month
    • 500 GB storage
    • 30 email aliases
    • 10 custom domains

Which should you pick?

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Choose Tuta if

  • You want to start without paying.
Tuta review

Questions people ask

Is OnBase or Tuta better?
Neither clearly leads. OnBase starts at $400/month and Tuta at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OnBase or Tuta?
Tuta has a free tier; the other does not. Paid plans start at $400/month for OnBase and Free for Tuta.
Does OnBase or Tuta run on more platforms?
OnBase runs on Web, Mobile. Tuta runs on Web.
Can I use Tuta for free?
Yes. Tuta has a free tier, so you can try it without paying. OnBase starts at $400/month.
What is OnBase best used for?
OnBase is most often used for citizen services, records management, public safety, civic engagement. Of those, citizen services and records management are not what Tuta is typically brought in for.
What can OnBase do that Tuta cannot?
OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
Tuta: How much does Tuta email cost?

Tuta offers a free plan with 1 GB storage. Paid plans are EUR 3/month (Revolutionary) with 20 GB storage and 15 email aliases, and EUR 8/month (Legend) with 500 GB storage and 30 email aliases. Family plan add-ons cost EUR 3-8 per additional mailbox member monthly.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
Tuta: Is there a free email plan with Tuta?

Yes, Tuta's free plan includes 1 GB of storage, one calendar, three labels, and full end-to-end encryption security features with no custom domains or email aliases.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
Tuta: What are the limits on Tuta's free email plan?

The free plan provides 1 GB storage, access to one calendar, three labels maximum, and no support for custom domains or additional email aliases.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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