Softwr

Construction · head to head

Adaptive vs Egnyte

Adaptive logo

Adaptive

Construction

AI-assisted project accounting, job costing and payments for construction contractors

From
On request
Rated
-
Full reviewWebsite
Egnyte logo

Egnyte

Construction

Cloud-based file management and collaboration platform

From
$60/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Adaptive revenue-band pricing means a company with high turnover and thin margins, such as a materials-heavy trade, pays as if it were far more profitable than it is, and there is no seat-count lever to bring the cost down.; Egnyte storage is allocated per plan rather than per user, at 100 GB on Business and 150 GB on every tier above it
  • They diverge on capability: Adaptive covers AI invoice capture, Egnyte covers File sync and sharing.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Adaptive and Egnyte actually diverge.

Attributes where Adaptive and Egnyte differ
AttributeAdaptiveEgnyte
Starting priceOn request$60/month
Pricing modelquotesubscription
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Windows
FoundedUnknown2007

Identical on both: free tier (No), user rating (Not yet rated), category (Construction).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Adaptive

  • AI invoice capture
  • Job costing
  • Approval routing
  • Lien waiver collection
  • Outbound payments
  • Owner billing
  • WIP reporting
  • Accounting sync

Only in Egnyte

  • File sync and sharing
  • Team collaboration
  • Mobile access
  • Version control
  • Access controls
  • Microsoft 365
  • Slack
  • Box

What people use each for

The jobs each tool is most often brought in to do.

Adaptive

  • A specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the monthnot Egnyte
  • A general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction ERP pricing is the reason field approval never got rolled outnot Egnyte
  • A company that has outgrown QuickBooks for job costing but is not ready to spend a year implementing Sage 300 or Viewpointnot Egnyte
  • A contractor whose lender or bonding agent wants a monthly WIP schedule that reconciles to the ledger without a two-day spreadsheet exercisenot Egnyte

Egnyte

  • Managing and syncing files across an organisation with governance controlsnot Adaptive
  • Sharing large project files with external collaboratorsnot Adaptive

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Adaptive

  • Revenue-band pricing means a company with high turnover and thin margins, such as a materials-heavy trade, pays as if it were far more profitable than it is, and there is no seat-count lever to bring the cost down.
  • Back charge handling is a recurring complaint; contractors that routinely back charge subcontractors find the workflow does not model it cleanly and end up tracking it outside the system.
  • Budget structures are rigid relative to a full construction ERP, so companies that need to restructure cost codes mid-project or run multiple budget versions hit walls.
  • The QuickBooks sync has documented gaps, and because Adaptive sits alongside rather than replaces the ledger, any sync failure produces two sets of numbers that someone has to reconcile by hand.
  • It is a young company on a month-to-month contract with a Series A behind it, which cuts both ways: easy to leave, but the buyer carries the risk that a core accounting dependency changes ownership or direction.

Egnyte

  • Storage is allocated per plan rather than per user, at 100 GB on Business and 150 GB on every tier above it
  • That means Elite at $48 per user per month carries the same 150 GB as Enterprise Lite at $39
  • The Business plan caps the account at 100 power users, so growth past that forces a jump to $39 per user
  • Every published price requires annual payment
  • The Ultimate tier is quoted rather than listed

Pricing, plan by plan

Adaptive

On request
  • Adaptive$undefined/month
    • Priced by annual revenue band and workflow scope
    • Unlimited users included
    • Month-to-month billing

Egnyte

$60/month
  • Team Collaboration$60/month
    • File sync and sharing
    • Team collaboration
    • Mobile access
  • EnterpriseFree
    • Advanced governance
    • Compliance controls
    • API access

Which should you pick?

Choose Adaptive if

  • You need ai invoice capture.
  • You work on Web, iOS, Android.
  • You also want job costing.
Adaptive review

Choose Egnyte if

  • You need file sync and sharing.
  • You work on Web, Ios, Android, Windows.
  • You also want team collaboration.
Egnyte review

Questions people ask

Is Adaptive or Egnyte better?
Neither clearly leads. Adaptive starts at On request and Egnyte at $60/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Adaptive or Egnyte?
Adaptive starts at On request and Egnyte at $60/month.
Does Adaptive or Egnyte run on more platforms?
Adaptive runs on Web, iOS, Android. Egnyte runs on Web, Ios, Android, Windows.
What is Adaptive best used for?
Adaptive is most often used for a specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the month, a general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction erp pricing is the reason field approval never got rolled out, a company that has outgrown quickbooks for job costing but is not ready to spend a year implementing sage 300 or viewpoint, a contractor whose lender or bonding agent wants a monthly wip schedule that reconciles to the ledger without a two-day spreadsheet exercise. Of those, a specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the month and a general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction erp pricing is the reason field approval never got rolled out are not what Egnyte is typically brought in for.
What can Adaptive do that Egnyte cannot?
Adaptive covers AI invoice capture, Job costing, Approval routing, Lien waiver collection. Egnyte covers File sync and sharing, Team collaboration, Mobile access, Version control.

Answered from the vendors’ own pages

Adaptive: How is Adaptive priced?

By annual revenue band and the scope of workflows automated, billed monthly, with unlimited users. Adaptive does not publish a rate card; third-party listings have quoted entry points in the several hundred to one thousand dollars a month range, but the figure is negotiated.

Egnyte: How much does Egnyte cost per user?

Egnyte pricing ranges from $22 per user per month (Business plan, paid annually) to $48 per user per month (Elite plan, paid annually). The Ultimate plan requires a custom quote. Enterprise Lite is $39 per user per month.

Source
Adaptive: Does it replace QuickBooks or Sage?

No. It sits on top of your general ledger and syncs to it. You keep the accounting system you have.

Egnyte: What storage limits apply to each Egnyte plan?

Business plan includes 100 GB per account and supports up to 100 users. Enterprise Lite, Elite, and Ultimate plans include 150 GB per account each with support for unlimited users.

Source
Adaptive: Is it a full construction ERP?

No. There is no payroll, equipment costing or inventory. It targets accounts payable, job costing, billing and payments.

Egnyte: Are there additional costs for Egnyte add-ons?

Yes. Project Hub costs $6 per user per month, Specialized File Handler costs $6 per user per month, and Snapshot & Recovery costs $10 per user per month.

Source
Adaptive: Who is it aimed at?

Construction companies roughly between $5m and $1bn in annual revenue, both general and specialty contractors.

Egnyte: Does Egnyte offer a free trial?

Egnyte offers a free trial for all tiers except Ultimate. The Ultimate tier requires contacting sales. Multi-year discounts are available but specific terms are not detailed on the pricing page.

Source
Adaptive: What happens to our data if we leave?

Adaptive syncs to your ledger, so the accounting record persists there. Extract documents and approval history before cancelling; month-to-month terms mean access ends quickly.

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