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Construction · head to head

Adaptive vs Sage 300 Construction

Adaptive logo

Adaptive

Construction

AI-assisted project accounting, job costing and payments for construction contractors

From
On request
Rated
-
Full reviewWebsite
Sage 300 Construction logo

Sage 300 Construction

Construction

Cloud-based construction ERP software

From
$400/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Adaptive revenue-band pricing means a company with high turnover and thin margins, such as a materials-heavy trade, pays as if it were far more profitable than it is, and there is no seat-count lever to bring the cost down.; Sage 300 Construction the Internet Archive's capture of Sage's product page on 25 December 2019 confirmed Sage 300 Construction and Real Estate as a distinct 'Other products' entry separate from the mainline Sage 300cloud accounting product, with no price figure published for either.
  • They diverge on capability: Adaptive covers AI invoice capture, Sage 300 Construction covers Project management.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Adaptive and Sage 300 Construction actually diverge.

Attributes where Adaptive and Sage 300 Construction differ
AttributeAdaptiveSage 300 Construction
Starting priceOn request$400/month
Pricing modelquotesubscription
PlatformsWeb, iOS, AndroidWeb, Windows
FoundedUnknown1981

Identical on both: free tier (No), user rating (Not yet rated), category (Construction).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Adaptive

  • AI invoice capture
  • Approval routing
  • Lien waiver collection
  • Outbound payments
  • Owner billing
  • WIP reporting
  • Accounting sync

Only in Sage 300 Construction

  • Project management
  • Accounting
  • Payroll
  • Equipment management
  • QuickBooks
  • Microsoft 365
  • Stripe
  • Box

Both cover

  • Job costing

What people use each for

The jobs each tool is most often brought in to do.

Adaptive

  • A specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the monthnot Sage 300 Construction
  • A general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction ERP pricing is the reason field approval never got rolled outnot Sage 300 Construction
  • A company that has outgrown QuickBooks for job costing but is not ready to spend a year implementing Sage 300 or Viewpointnot Sage 300 Construction
  • A contractor whose lender or bonding agent wants a monthly WIP schedule that reconciles to the ledger without a two-day spreadsheet exercisenot Sage 300 Construction

Sage 300 Construction

  • Financial managementnot Adaptive
  • Job costingnot Adaptive
  • Payrollnot Adaptive
  • Equipment trackingnot Adaptive

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Adaptive

  • Revenue-band pricing means a company with high turnover and thin margins, such as a materials-heavy trade, pays as if it were far more profitable than it is, and there is no seat-count lever to bring the cost down.
  • Back charge handling is a recurring complaint; contractors that routinely back charge subcontractors find the workflow does not model it cleanly and end up tracking it outside the system.
  • Budget structures are rigid relative to a full construction ERP, so companies that need to restructure cost codes mid-project or run multiple budget versions hit walls.
  • The QuickBooks sync has documented gaps, and because Adaptive sits alongside rather than replaces the ledger, any sync failure produces two sets of numbers that someone has to reconcile by hand.
  • It is a young company on a month-to-month contract with a Series A behind it, which cuts both ways: easy to leave, but the buyer carries the risk that a core accounting dependency changes ownership or direction.

Sage 300 Construction

  • The Internet Archive's capture of Sage's product page on 25 December 2019 confirmed Sage 300 Construction and Real Estate as a distinct 'Other products' entry separate from the mainline Sage 300cloud accounting product, with no price figure published for either.

Pricing, plan by plan

Adaptive

On request
  • Adaptive$undefined/month
    • Priced by annual revenue band and workflow scope
    • Unlimited users included
    • Month-to-month billing

Sage 300 Construction

$400/month
  • Professional$400/month
    • Project management
    • Accounting
    • Job costing
  • EnterpriseFree
    • Equipment management
    • Advanced analytics
    • Custom workflows

Which should you pick?

Choose Adaptive if

  • You need ai invoice capture.
  • You work on Web, iOS, Android.
  • You also want approval routing.
Adaptive review

Choose Sage 300 Construction if

  • You need project management.
  • You work on Web, Windows.
  • You also want accounting.
Sage 300 Construction review

Questions people ask

Is Adaptive or Sage 300 Construction better?
Neither clearly leads. Adaptive starts at On request and Sage 300 Construction at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Adaptive or Sage 300 Construction?
Adaptive starts at On request and Sage 300 Construction at $400/month.
Does Adaptive or Sage 300 Construction run on more platforms?
Adaptive runs on Web, iOS, Android. Sage 300 Construction runs on Web, Windows.
What is Adaptive best used for?
Adaptive is most often used for a specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the month, a general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction erp pricing is the reason field approval never got rolled out, a company that has outgrown quickbooks for job costing but is not ready to spend a year implementing sage 300 or viewpoint, a contractor whose lender or bonding agent wants a monthly wip schedule that reconciles to the ledger without a two-day spreadsheet exercise. Of those, a specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the month and a general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction erp pricing is the reason field approval never got rolled out are not what Sage 300 Construction is typically brought in for.
What can Adaptive do that Sage 300 Construction cannot?
Adaptive covers AI invoice capture, Approval routing, Lien waiver collection, Outbound payments. Sage 300 Construction covers Project management, Accounting, Payroll, Equipment management. Both handle Job costing.

Answered from the vendors’ own pages

Adaptive: How is Adaptive priced?

By annual revenue band and the scope of workflows automated, billed monthly, with unlimited users. Adaptive does not publish a rate card; third-party listings have quoted entry points in the several hundred to one thousand dollars a month range, but the figure is negotiated.

Adaptive: Does it replace QuickBooks or Sage?

No. It sits on top of your general ledger and syncs to it. You keep the accounting system you have.

Adaptive: Is it a full construction ERP?

No. There is no payroll, equipment costing or inventory. It targets accounts payable, job costing, billing and payments.

Adaptive: Who is it aimed at?

Construction companies roughly between $5m and $1bn in annual revenue, both general and specialty contractors.

Adaptive: What happens to our data if we leave?

Adaptive syncs to your ledger, so the accounting record persists there. Extract documents and approval history before cancelling; month-to-month terms mean access ends quickly.

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