Softwr

Productivity · head to head

MindManager vs Todoist

MindManager logo

MindManager

Productivity

Visualize your path to success

From
On request
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Productivity

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: MindManager actual prices are not displayed on the pricing page despite having a clear tier structure; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which MindManager and Todoist actually diverge.

Attributes where MindManager and Todoist differ
AttributeMindManagerTodoist
Starting priceOn requestFree
Pricing modelquoteUnknown
Free tierNoYes
PlatformsWebWeb, iOS, Android, macOS, Windows
FoundedUnknown2007

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MindManager

Nothing recorded that Todoist does not also cover.

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

What people use each for

The jobs each tool is most often brought in to do.

MindManager

  • Visualizing scattered ideas into organized strategiesnot Todoist
  • Planning meetings with collaboration toolsnot Todoist
  • Creating Gantt charts and process mapsnot Todoist
  • Organizing information across multiple diagram typesnot Todoist

Todoist

  • Personal task managementnot MindManager
  • Team project coordinationnot MindManager
  • Goal trackingnot MindManager
  • Habit buildingnot MindManager
  • Daily planningnot MindManager

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MindManager

  • Actual prices are not displayed on the pricing page despite having a clear tier structure
  • Enterprise plan requires contacting sales for quote
  • Specific annual subscription rates are not shown on public pages

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

MindManager

On request

No published plan breakdown. See the MindManager review.

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose MindManager if

Nothing in the data separates MindManager from Todoist on the points above - pick on price and on how each one feels to use.

MindManager review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is MindManager or Todoist better?
Neither clearly leads. MindManager starts at On request and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MindManager or Todoist?
Todoist has a free tier; the other does not. Paid plans start at On request for MindManager and Free for Todoist.
Does MindManager or Todoist run on more platforms?
MindManager runs on Web. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. MindManager starts at On request.
What is MindManager best used for?
MindManager is most often used for visualizing scattered ideas into organized strategies, planning meetings with collaboration tools, creating gantt charts and process maps, organizing information across multiple diagram types. Of those, visualizing scattered ideas into organized strategies and planning meetings with collaboration tools are not what Todoist is typically brought in for.
What can MindManager do that Todoist cannot?
Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.

Answered from the vendors’ own pages

MindManager: How much does MindManager cost?

MindManager offers Essentials, Professional, and Enterprise tiers with annual subscription pricing, but specific dollar amounts are not displayed on the public pricing page. Click the 'Buy now' button to see current rates.

Source
Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
MindManager: Is there a free trial for MindManager?

Yes, MindManager offers a 30-day fully functional free trial for desktop versions without requiring upfront payment.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
MindManager: What is included in the Professional plan?

The Professional plan includes the complete desktop and web experience and is marked as the Best Value tier. It offers a one-time purchase option in addition to annual subscription.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
MindManager: Can educators and students get a discount?

Yes, MindManager provides a specialized Education tier for students and educators with unspecified pricing.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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