Softwr

Project Management · head to head

Teamgantt vs When2meet

Teamgantt logo

Teamgantt

Project Management

Collaborative Gantt chart software

From
Free
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Teamgantt the free plan is limited to 1 project and 40 tasks; When2meet no calendar synchronization capability
  • They diverge on capability: Teamgantt covers Gantt charts, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Teamgantt and When2meet actually diverge.

Attributes where Teamgantt and When2meet differ
AttributeTeamganttWhen2meet
Pricing modelsubscriptionfree
CategoryProject ManagementScheduling
Founded20102003

Identical on both: starting price (Free), free tier (Yes), platforms (Web), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Teamgantt

  • Gantt charts
  • Dependencies
  • Milestones
  • Baselines
  • Time tracking
  • Slack
  • Trello
  • Dropbox

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Teamgantt

  • Project and task managementnot When2meet
  • Gantt chart planning and schedulingnot When2meet

When2meet

  • Schedulingnot Teamgantt
  • Appointment bookingnot Teamgantt
  • Time trackingnot Teamgantt
  • Resource managementnot Teamgantt
  • Team coordinationnot Teamgantt

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Teamgantt

  • The free plan is limited to 1 project and 40 tasks
  • Pricing is per project rather than per user, so cost scales with how much work is tracked
  • The Basic plan at $10 a month allows a single manager
  • Project health reports, cost loaded scheduling and custom boards are paid add ons on Basic at $12 to $24 a month each
  • The Builder Edition advertises $99 a month and rises to $199 after 3 months

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Teamgantt

Free
  • PersonalFree
    • 1 user
    • 1 project
    • 40 tasks
  • Basic$24/month
    • 1 manager
    • 10 collaborators
    • 2 projects included
  • Business$120/month
    • Unlimited managers and collaborators
    • 500 tasks per project
    • 5 projects included
  • Builder Edition$199/month
    • Unlimited everything
    • Industry-specific tools
    • Personalized onboarding

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Teamgantt if

  • You need gantt charts.
  • You want to start without paying.
  • You also want dependencies.
Teamgantt review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Teamgantt or When2meet better?
Neither clearly leads. Teamgantt starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Teamgantt or When2meet?
Teamgantt starts at Free and When2meet at Free.
Does Teamgantt or When2meet run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use Teamgantt for free?
Both have a free tier, so you can try either at no cost before committing.
What is Teamgantt best used for?
Teamgantt is most often used for project and task management, gantt chart planning and scheduling. Of those, project and task management and gantt chart planning and scheduling are not what When2meet is typically brought in for.
What can Teamgantt do that When2meet cannot?
Teamgantt covers Gantt charts, Dependencies, Milestones, Baselines. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

Teamgantt: How much does TeamGantt cost?

TeamGantt offers a free Personal plan (1 user, 1 project). Paid plans start at $24/month for Basic and go up to $199/month for Builder Edition.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Teamgantt: Does TeamGantt have a free trial?

Yes, TeamGantt provides a 14-day free trial with full access to any paid plan features, though credit card is required to start.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Teamgantt: Can I cancel TeamGantt anytime?

Yes, TeamGantt has no long-term contracts and allows users to cancel anytime or downgrade to the free Personal plan.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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