Softwr

Project Management · head to head

LiquidPlanner vs When2meet

LiquidPlanner logo

LiquidPlanner

Project Management

Predictive project management

From
On request
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: LiquidPlanner rebranded to Tempo Portfolio Manager; the pricing page shows no published figures, only an early access sign-up; When2meet no calendar synchronization capability
  • They diverge on capability: LiquidPlanner covers Predictive scheduling, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which LiquidPlanner and When2meet actually diverge.

Attributes where LiquidPlanner and When2meet differ
AttributeLiquidPlannerWhen2meet
Starting priceOn requestFree
Pricing modelsubscriptionfree
Free tierNoYes
CategoryProject ManagementScheduling
Founded20062003

Identical on both: platforms (Web), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in LiquidPlanner

  • Predictive scheduling
  • Resource management
  • Time tracking
  • Analytics
  • Workload management
  • Jira
  • Salesforce
  • Slack

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

LiquidPlanner

  • Productivitynot When2meet
  • Collaborationnot When2meet
  • Task managementnot When2meet
  • Organizationnot When2meet

When2meet

  • Schedulingnot LiquidPlanner
  • Appointment bookingnot LiquidPlanner
  • Time trackingnot LiquidPlanner
  • Resource managementnot LiquidPlanner
  • Team coordinationnot LiquidPlanner

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

LiquidPlanner

  • Rebranded to Tempo Portfolio Manager; the pricing page shows no published figures, only an early access sign-up

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

LiquidPlanner

On request
  • Essentials$15/month
    • Project management
    • Basic scheduling
  • Professional$25/month
    • Predictive scheduling
    • Resource management
    • Analytics

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose LiquidPlanner if

  • You need predictive scheduling.
  • You also want resource management.
LiquidPlanner review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is LiquidPlanner or When2meet better?
Neither clearly leads. LiquidPlanner starts at On request and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, LiquidPlanner or When2meet?
When2meet has a free tier; the other does not. Paid plans start at On request for LiquidPlanner and Free for When2meet.
Does LiquidPlanner or When2meet run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. LiquidPlanner starts at On request.
What is LiquidPlanner best used for?
LiquidPlanner is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what When2meet is typically brought in for.
What can LiquidPlanner do that When2meet cannot?
LiquidPlanner covers Predictive scheduling, Resource management, Time tracking, Analytics. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

LiquidPlanner: How is Tempo timesheets pricing calculated for my organization?

Pricing is per-user per month and scales based on organization size. For 1-10 users: $1.00/user; 11-100 users: $5.21/user; 101-250 users: $3.66/user; scaling down to $0.25-$0.39/user for organizations with 5,000+ users.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
LiquidPlanner: What license matching requirement exists for Tempo?

Your Tempo license size must match your Jira license size, with a user defined as anyone who can log into Jira.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
LiquidPlanner: Is there a free trial for Tempo timesheets?

Yes, Tempo offers a free trial available through the Atlassian Marketplace.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
LiquidPlanner: What deployment options are available for Tempo?

Both Cloud and Data Center deployment options are offered, with annual billing available.

Source
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