Softwr

Project Management · head to head

ProofHub vs When2meet

ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling & Booking

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate; When2meet no calendar synchronization capability
  • They diverge on capability: ProofHub covers Tasks, When2meet covers Visual availability grid.

Where they differ

Only the attributes on which ProofHub and When2meet actually diverge.

Attributes where ProofHub and When2meet differ
AttributeProofHubWhen2meet
Starting priceOn requestFree
Pricing modelsubscriptionfree
Free tierNoYes
PlatformsWeb, Ios, AndroidWeb
CategoryProject ManagementScheduling & Booking
Founded20112003

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Slack
  • Google Drive
  • Dropbox

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

ProofHub

  • Project management with unlimited users on a flat monthly feenot When2meet
  • Proofing and reviewing files alongside task and discussion trackingnot When2meet

When2meet

  • Schedulingnot ProofHub
  • Appointment bookingnot ProofHub
  • Time trackingnot ProofHub
  • Resource managementnot ProofHub
  • Team coordinationnot ProofHub

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is ProofHub or When2meet better?
Neither clearly leads. ProofHub starts at On request and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, ProofHub or When2meet?
When2meet has a free tier; the other does not. Paid plans start at On request for ProofHub and Free for When2meet.
Does ProofHub or When2meet run on more platforms?
ProofHub runs on Web, Ios, Android. When2meet runs on Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. ProofHub starts at On request.
What is ProofHub best used for?
ProofHub is most often used for project management with unlimited users on a flat monthly fee, proofing and reviewing files alongside task and discussion tracking. Of those, project management with unlimited users on a flat monthly fee and proofing and reviewing files alongside task and discussion tracking are not what When2meet is typically brought in for.
What can ProofHub do that When2meet cannot?
ProofHub covers Tasks, Discussions, Proofing, Time tracking. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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Related pages

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