Softwr

Accounting · head to head

SAP Concur vs Workiva

SAP Concur logo

SAP Concur

Accounting

Enterprise travel booking, expense claims and supplier invoice processing sold as separate modules

From
$29/month
Rated
-
Full reviewWebsite
Workiva logo

Workiva

Accounting

Connected reporting platform for SEC filings, iXBRL tagging, SOX and sustainability disclosure

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: SAP Concur implementation is done through SAP or a partner and commonly costs a substantial multiple of the first year subscription, because the value sits entirely in the configured policy, approval hierarchy and ledger mapping rather than in the software as shipped.; Workiva pricing is quoted per solution and per user and is not published, and because moving a filing cycle off the platform carries deadline risk, renewal negotiations favour the vendor heavily.
  • They diverge on capability: SAP Concur covers Expense capture, Workiva covers Linked data.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which SAP Concur and Workiva actually diverge.

Attributes where SAP Concur and Workiva differ
AttributeSAP ConcurWorkiva
Starting price$29/monthOn request
Pricing modelsubscriptionquote
PlatformsWeb, Ios, AndroidWeb
Founded1993Unknown

Identical on both: free tier (No), user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in SAP Concur

  • Expense capture
  • Corporate card feeds
  • Policy engine
  • Approval routing
  • Travel booking
  • Travel agency integration
  • Duty of care
  • Invoice capture

Only in Workiva

  • Linked data
  • Inline XBRL tagging
  • SEC filing
  • SOX and controls
  • Sustainability reporting
  • Audit trail
  • Collaboration
  • Data connectors

What people use each for

The jobs each tool is most often brought in to do.

SAP Concur

  • A multinational with thousands of travellers where an audit committee has asked for evidence that travel policy is actually enforcednot Workiva
  • An organisation replacing spreadsheet expense claims and email approvals that cannot survive an external auditnot Workiva
  • A finance team trying to eliminate duplicate claims by matching corporate card feeds against submitted receiptsnot Workiva
  • A shared service centre processing high volumes of supplier invoices that needs capture and approval routing before postingnot Workiva

Workiva

  • A newly public company facing its first 10-K where the tie-out process in Word and Excel is not survivable at the deadlinenot SAP Concur
  • A European group preparing CSRD sustainability disclosure that must be assurance-ready rather than a marketing documentnot SAP Concur
  • A finance team whose auditors keep raising review points about version control and unsupported changes in the reporting packnot SAP Concur
  • A group with several statutory filers that wants one set of numbers feeding many jurisdictional reportsnot SAP Concur

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

SAP Concur

  • Implementation is done through SAP or a partner and commonly costs a substantial multiple of the first year subscription, because the value sits entirely in the configured policy, approval hierarchy and ledger mapping rather than in the software as shipped.
  • Pricing is driven by transaction volume, expense reports and invoices processed, rather than by seats, so a business with seasonal travel or a growth year sees the bill move in ways headcount based budgeting does not predict.
  • The configuration that makes it valuable is also what makes it rigid, and organisations frequently find that changing an approval chain or adding a cost centre dimension requires a partner change order rather than an administrator's afternoon.
  • Contracts are typically multi year with limited exit, so an organisation that concludes after twelve months that a lighter expense tool would have been enough is still paying for the heavier one for the remainder of the term.
  • The three modules are licensed separately and the strongest case for the product depends on having travel, expense and card feeds together, so buying expense alone gives you a costly receipt system without the control loop that justifies the price.

Workiva

  • Pricing is quoted per solution and per user and is not published, and because moving a filing cycle off the platform carries deadline risk, renewal negotiations favour the vendor heavily.
  • Cost is difficult to justify for smaller filers whose reporting burden is a single 10-K a year, where an outsourced financial printer is cheaper.
  • Getting the initial linked-data structure right is a substantial project, and companies that rush the first cycle end up with links that break and a manual tie-out anyway.
  • The spreadsheet interface is deliberately not Excel and finance teams accustomed to Excel keyboard behaviour and modelling features find it slower for anything analytical.
  • ESG and sustainability modules were added later than the financial reporting core and buyers report them as less mature, so a company buying primarily for CSRD is buying the newer and weaker half of the product.

Pricing, plan by plan

SAP Concur

$29/month
  • Professional$8/month
    • Expense reporting
    • Receipt capture
    • Approvals
  • Premium$12/month
    • Travel booking
    • Invoice management
    • Analytics

Workiva

On request
  • Workiva Platform$undefined/year
    • Linked data across documents and spreadsheets
    • SEC and ESEF filing with iXBRL tagging
    • SOX, internal audit and statutory reporting modules

Which should you pick?

Choose SAP Concur if

  • You need expense capture.
  • You work on Web, Ios, Android.
  • You also want corporate card feeds.
SAP Concur review

Choose Workiva if

  • You need linked data.
  • You also want inline xbrl tagging.
Workiva review

Questions people ask

Is SAP Concur or Workiva better?
Neither clearly leads. SAP Concur starts at $29/month and Workiva at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, SAP Concur or Workiva?
SAP Concur starts at $29/month and Workiva at On request.
Does SAP Concur or Workiva run on more platforms?
SAP Concur runs on Web, Ios, Android. Workiva runs on Web.
What is SAP Concur best used for?
SAP Concur is most often used for a multinational with thousands of travellers where an audit committee has asked for evidence that travel policy is actually enforced, an organisation replacing spreadsheet expense claims and email approvals that cannot survive an external audit, a finance team trying to eliminate duplicate claims by matching corporate card feeds against submitted receipts, a shared service centre processing high volumes of supplier invoices that needs capture and approval routing before posting. Of those, a multinational with thousands of travellers where an audit committee has asked for evidence that travel policy is actually enforced and an organisation replacing spreadsheet expense claims and email approvals that cannot survive an external audit are not what Workiva is typically brought in for.
What can SAP Concur do that Workiva cannot?
SAP Concur covers Expense capture, Corporate card feeds, Policy engine, Approval routing. Workiva covers Linked data, Inline XBRL tagging, SEC filing, SOX and controls.

Answered from the vendors’ own pages

SAP Concur: Do we need SAP ERP to use Concur?

No. It integrates with SAP systems particularly well but it is regularly deployed alongside Oracle, NetSuite, Workday and other ledgers. The integration work is a line item in the implementation either way.

Workiva: Does Workiva do the XBRL tagging for me?

The platform provides tagging tools and validation, and Workiva offers services, but the tagging judgement remains the filer's responsibility.

SAP Concur: Is it worth it for a company of a hundred people?

Usually not. Below a few hundred travellers the implementation cost and the contract commitment are hard to justify against lighter expense tools. The case turns on policy enforcement and audit, not on receipt scanning.

Workiva: Is it only for US SEC filers?

No. It supports European ESEF filings, statutory reporting in several jurisdictions and sustainability frameworks such as CSRD and ISSB.

SAP Concur: How is it priced?

Broadly on the volume of expense reports and invoices processed, with the modules licensed separately. Because pricing is quoted rather than published, get the volume assumptions written into the contract and check what happens when you exceed them.

Workiva: What does it cost?

Not published. Expect tens to hundreds of thousands of dollars a year depending on solutions and user count.

SAP Concur: Can it handle multiple countries and currencies?

Yes, that is one of its stronger areas, including per country tax treatment and VAT reclaim identification. Confirm coverage for your specific countries during the sales process rather than assuming global means every jurisdiction.

Workiva: Can it replace our consolidation system?

No. It reports on consolidated numbers and connects to ERP and consolidation tools, but it does not perform the consolidation.

SAP Concur: How long does implementation take?

Plan in months, not weeks, for anything beyond a single entity with simple approvals. Multi entity rollouts with travel and invoice modules commonly run across a year in phases.

SAP Concur: What does the audit service actually do?

It has a team review a sample or all of your submitted claims against receipts and policy before approval, which some organisations use in place of internal reviewers. It is priced separately from the expense subscription.

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