Softwr

Accounting · head to head

Fyle vs Workiva

Fyle logo

Fyle

Accounting

Real-time expense management that works with your cards

From
$11.99/month per active user
Rated
-
Full reviewWebsite
Workiva logo

Workiva

Accounting

Connected reporting platform for SEC filings, iXBRL tagging, SOX and sustainability disclosure

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Fyle billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill; Workiva pricing is quoted per solution and per user and is not published, and because moving a filing cycle off the platform carries deadline risk, renewal negotiations favour the vendor heavily.
  • They diverge on capability: Fyle covers Real-time card tracking, Workiva covers Linked data.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Fyle and Workiva actually diverge.

Attributes where Fyle and Workiva differ
AttributeFyleWorkiva
Starting price$11.99/month per active userOn request
Pricing modelsubscriptionquote
PlatformsWeb, Ios, AndroidWeb
Founded2016Unknown

Identical on both: free tier (No), user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fyle

  • Real-time card tracking
  • Automatic receipt matching
  • Expense policies
  • Approval workflows
  • Mileage tracking
  • QuickBooks
  • Xero
  • Sage Intacct

Only in Workiva

  • Linked data
  • Inline XBRL tagging
  • SEC filing
  • SOX and controls
  • Sustainability reporting
  • Audit trail
  • Collaboration
  • Data connectors

What people use each for

The jobs each tool is most often brought in to do.

Fyle

  • Expense reporting and corporate card reconciliationnot Workiva
  • Enforcing spend policy and approvals before reimbursementnot Workiva

Workiva

  • A newly public company facing its first 10-K where the tie-out process in Word and Excel is not survivable at the deadlinenot Fyle
  • A European group preparing CSRD sustainability disclosure that must be assurance-ready rather than a marketing documentnot Fyle
  • A finance team whose auditors keep raising review points about version control and unsupported changes in the reporting packnot Fyle
  • A group with several statutory filers that wants one set of numbers feeding many jurisdictional reportsnot Fyle

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fyle

  • Billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill
  • The Growth plan carries a 5 user minimum and the Business plan a 10 user minimum, so the entry cost is set by the floor rather than the team
  • API access and the Sage Intacct and NetSuite integrations require a paid tier
  • ACH reimbursements and project expense tracking sit above the entry plan
  • Both published plans are billed annually
  • Enterprise pricing is custom and aimed at organisations with 250 or more employees

Workiva

  • Pricing is quoted per solution and per user and is not published, and because moving a filing cycle off the platform carries deadline risk, renewal negotiations favour the vendor heavily.
  • Cost is difficult to justify for smaller filers whose reporting burden is a single 10-K a year, where an outsourced financial printer is cheaper.
  • Getting the initial linked-data structure right is a substantial project, and companies that rush the first cycle end up with links that break and a manual tie-out anyway.
  • The spreadsheet interface is deliberately not Excel and finance teams accustomed to Excel keyboard behaviour and modelling features find it slower for anything analytical.
  • ESG and sustainability modules were added later than the financial reporting core and buyers report them as less mature, so a company buying primarily for CSRD is buying the newer and weaker half of the product.

Pricing, plan by plan

Fyle

$11.99/month per active user
  • Growth$11.99/month per active user
    • Minimum 5 users
    • Unlimited expense tracking, receipt scanning
    • Card integrations, mileage/per diem tracking
  • Business$14.99/month per active user
    • Minimum 10 users
    • Multi-stage approvals, ACH reimbursements (US only)
    • Project tracking, Sage Intacct/300 CRE integrations
  • Enterprise$null/mo
    • 250+ employees
    • IP whitelisting, SSO options
    • Branded accounts, dedicated account manager

Workiva

On request
  • Workiva Platform$undefined/year
    • Linked data across documents and spreadsheets
    • SEC and ESEF filing with iXBRL tagging
    • SOX, internal audit and statutory reporting modules

Which should you pick?

Choose Fyle if

  • You need real-time card tracking.
  • You work on Web, Ios, Android.
  • You also want automatic receipt matching.
Fyle review

Choose Workiva if

  • You need linked data.
  • You also want inline xbrl tagging.
Workiva review

Questions people ask

Is Fyle or Workiva better?
Neither clearly leads. Fyle starts at $11.99/month per active user and Workiva at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fyle or Workiva?
Fyle starts at $11.99/month per active user and Workiva at On request.
Does Fyle or Workiva run on more platforms?
Fyle runs on Web, Ios, Android. Workiva runs on Web.
What is Fyle best used for?
Fyle is most often used for expense reporting and corporate card reconciliation, enforcing spend policy and approvals before reimbursement. Of those, expense reporting and corporate card reconciliation and enforcing spend policy and approvals before reimbursement are not what Workiva is typically brought in for.
What can Fyle do that Workiva cannot?
Fyle covers Real-time card tracking, Automatic receipt matching, Expense policies, Approval workflows. Workiva covers Linked data, Inline XBRL tagging, SEC filing, SOX and controls.

Answered from the vendors’ own pages

Fyle: How does Fyle define and charge for active users?

An 'active user' is defined as an employee who creates at least one expense or has a credit card connected with active transactions monthly. You only pay for active users, not all onboarded employees.

Source
Workiva: Does Workiva do the XBRL tagging for me?

The platform provides tagging tools and validation, and Workiva offers services, but the tagging judgement remains the filer's responsibility.

Fyle: What is Fyle's Growth plan pricing?

The Growth plan costs $11.99 per active user per month (billed annually) with a minimum of 5 users. Includes unlimited expense tracking, receipt scanning, and single-stage approvals.

Source
Workiva: Is it only for US SEC filers?

No. It supports European ESEF filings, statutory reporting in several jurisdictions and sustainability frameworks such as CSRD and ISSB.

Fyle: What features does Fyle's Business plan add?

The Business plan costs $14.99 per active user per month (minimum 10 users, annual billing) and adds multi-stage approvals, project tracking, ACH reimbursements (US only), and premium support.

Source
Workiva: What does it cost?

Not published. Expect tens to hundreds of thousands of dollars a year depending on solutions and user count.

Workiva: Can it replace our consolidation system?

No. It reports on consolidated numbers and connects to ERP and consolidation tools, but it does not perform the consolidation.

Share

Related pages

More on Fyle

More on Workiva

Keep looking

Other head to heads