Payroll & Benefits · head to head
Paylocity vs When2meet
Paylocity
Payroll & Benefits
HR and payroll solutions to drive employee engagement
- From
- On request
- Rated
- -
The short version
- Only When2meet has a free tier, so it costs nothing to try first.
- Each has a real cost: Paylocity the Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.; When2meet no calendar synchronization capability
- They diverge on capability: Paylocity covers Payroll, When2meet covers Visual availability grid.
Where they differ
Only the attributes on which Paylocity and When2meet actually diverge.
Identical on both: user rating (Not yet rated).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Paylocity
- Payroll
- HR Management
- Benefits Administration
- Time and Labor
- Talent Management
- Employee Engagement
- Slack
- Microsoft Teams
Only in When2meet
- Visual availability grid
- No account required
- Drag-to-select availability
- Group overview
- Shareable links
Both cover
- Web support
What people use each for
The jobs each tool is most often brought in to do.
Paylocity
No use cases recorded yet. See the Paylocity review.
When2meet
- Schedulingnot Paylocity
- Appointment bookingnot Paylocity
- Time trackingnot Paylocity
- Resource managementnot Paylocity
- Team coordinationnot Paylocity
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Paylocity
- The Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.
When2meet
- No calendar synchronization capability
- No automated reminders to participants
- No dedicated mobile app, web-only access
- No integration with calendar systems or other tools
- Requires manual entry of availability rather than auto-sync from calendar
Pricing, plan by plan
Paylocity
On request- Core Payroll$undefined/month
- Payroll Processing
- Tax Services
- Direct Deposit
- Complete HCM$undefined/month
- All Core features
- HR
- Benefits
When2meet
Free- FreeFree
- Unlimited events
- Visual availability
- No account needed
Which should you pick?
Choose Paylocity if
- You need payroll.
- You work on Web, Ios, Android.
- You also want hr management.
Choose When2meet if
- You need visual availability grid.
- You want to start without paying.
- You also want no account required.
Questions people ask
- Is Paylocity or When2meet better?
- Neither clearly leads. Paylocity starts at On request and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Paylocity or When2meet?
- When2meet has a free tier; the other does not. Paid plans start at On request for Paylocity and Free for When2meet.
- Does Paylocity or When2meet run on more platforms?
- Paylocity runs on Web, Ios, Android. When2meet runs on Web.
- Can I use When2meet for free?
- Yes. When2meet has a free tier, so you can try it without paying. Paylocity starts at On request.
- What can Paylocity do that When2meet cannot?
- Paylocity covers Payroll, HR Management, Benefits Administration, Time and Labor. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.
Answered from the vendors’ own pages
When2meet: Is When2meet free to use?
Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.
SourceWhen2meet: Do I need to create an account to use When2meet?
No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.
SourceWhen2meet: How does When2meet differ from Doodle or Calendly?
When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.
SourceRelated pages
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