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Paylocity vs QuickBooks

Paylocity logo

Paylocity

Software

HR and payroll solutions to drive employee engagement

From
On request
Rated
-
Full reviewWebsite
QuickBooks logo

QuickBooks

Software

Smart, simple online accounting software for small business

From
$30/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Paylocity the Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.; QuickBooks chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • They diverge on capability: Paylocity covers Payroll, QuickBooks covers Income & expense tracking.

Where they differ

Only the attributes on which Paylocity and QuickBooks actually diverge.

Attributes where Paylocity and QuickBooks differ
AttributePaylocityQuickBooks
Starting priceOn request$30/month
Pricing modelquotesubscription
PlatformsWeb, Ios, AndroidWeb, Ios, Android, Api
Founded19971983

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Paylocity

  • Payroll
  • HR Management
  • Benefits Administration
  • Time and Labor
  • Talent Management
  • Employee Engagement
  • Slack
  • Microsoft Teams

Only in QuickBooks

  • Income & expense tracking
  • Invoicing
  • Payment processing
  • Financial reporting
  • Tax preparation
  • Bank reconciliation
  • Bill management
  • Mobile apps

What people use each for

The jobs each tool is most often brought in to do.

Paylocity

No use cases recorded yet. See the Paylocity review.

QuickBooks

  • Bookkeepingnot Paylocity
  • Invoicingnot Paylocity
  • Expense trackingnot Paylocity
  • Financial reportingnot Paylocity
  • Tax preparationnot Paylocity

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Paylocity

  • The Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.

QuickBooks

  • Chart of Accounts is capped on every QuickBooks Online tier except Advanced; Simple Start, Essentials and Plus all have a limited entry count
  • Even the top Advanced tier caps bulk invoice uploads at 1,000 transaction lines per batch
  • Payroll is a separate paid add-on billed per employee per month (USD 6 to 10 depending on plan) on top of the base subscription

Pricing, plan by plan

Paylocity

On request
  • Core Payroll$undefined/month
    • Payroll Processing
    • Tax Services
    • Direct Deposit
  • Complete HCM$undefined/month
    • All Core features
    • HR
    • Benefits

QuickBooks

$30/month
  • Simple Start$30/month
    • Income & expense tracking
    • Invoice & payments
    • Tax deductions
  • Essentials$60/month
    • Everything in Simple Start
    • Bill management
    • Time tracking
  • Plus$90/month
    • Everything in Essentials
    • Inventory tracking
    • Project profitability
  • Advanced$200/month
    • Everything in Plus
    • Dedicated account team
    • 25 users

Which should you pick?

Choose Paylocity if

  • You need payroll.
  • You work on Web, Ios, Android.
  • You also want hr management.
Paylocity review

Choose QuickBooks if

  • You need income & expense tracking.
  • You work on Web, Ios, Android, Api.
  • You also want invoicing.
QuickBooks review

Questions people ask

Is Paylocity or QuickBooks better?
Neither clearly leads. Paylocity starts at On request and QuickBooks at $30/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Paylocity or QuickBooks?
Paylocity starts at On request and QuickBooks at $30/month.
Does Paylocity or QuickBooks run on more platforms?
Paylocity runs on Web, Ios, Android. QuickBooks runs on Web, Ios, Android, Api.
What can Paylocity do that QuickBooks cannot?
Paylocity covers Payroll, HR Management, Benefits Administration, Time and Labor. QuickBooks covers Income & expense tracking, Invoicing, Payment processing, Financial reporting.
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