Is Expensify or Paylocity better?

Neither clearly leads. Expensify starts at $5/month and Paylocity at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.

Which is cheaper, Expensify or Paylocity?

Expensify starts at $5/month and Paylocity at On request.

Does Expensify or Paylocity run on more platforms?

Expensify runs on Web, iOS, Android. Paylocity runs on Web, Ios, Android.

What is Expensify best used for?

Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what Paylocity is typically brought in for.

What can Expensify do that Paylocity cannot?

Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Paylocity covers Payroll, HR Management, Benefits Administration, Time and Labor. Both handle QuickBooks, NetSuite, Slack, Microsoft Teams.

All industries · head to head

Expensify vs Paylocity

Expensify

All industries

Expense management for receipts, bills & more

From: $5/month
Rated: -

Full review Website

Paylocity

Payroll & Benefits

HR and payroll solutions to drive employee engagement

From: On request
Rated: -

Full review Website

The short version

Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; Paylocity the Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.
They diverge on capability: Expensify covers SmartScan receipts, Paylocity covers Payroll.

Where they differ

Only the attributes on which Expensify and Paylocity actually diverge.

Attributes where Expensify and Paylocity differ
Attribute	Expensify	Paylocity
Starting price	$5/month	On request
Pricing model	Unknown	quote
Category	All industries	Payroll & Benefits
Founded	2008	1997

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

SmartScan receipts
Expense reports
Corporate cards
Reimbursements
Travel booking
Mileage tracking
Multi-currency
Real-time syncing

Only in Paylocity

Payroll
HR Management
Benefits Administration
Time and Labor
Talent Management
Employee Engagement
Google Workspace
Web support

Both cover

QuickBooks
NetSuite
Slack
Microsoft Teams

What people use each for

The jobs each tool is most often brought in to do.

Expensify

Expense reportingnot Paylocity
Receipt managementnot Paylocity
Travel expensesnot Paylocity
Corporate card managementnot Paylocity
Reimbursementsnot Paylocity

Paylocity

No use cases recorded yet. See the Paylocity review.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

Minimal offline expense entry capabilities hamper use in areas with unstable internet
OCR receipt data extraction requires manual review and correction for accuracy
Per-user pricing model increases costs for larger organizations

Paylocity

The Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Paylocity

On request

Core Payroll$undefined/month
- Payroll Processing
- Tax Services
- Direct Deposit
Complete HCM$undefined/month
- All Core features
- HR
- Benefits

Which should you pick?

Choose Expensify if

You need smartscan receipts.
You work on Web, iOS, Android.
You also want expense reports.

Expensify review

Choose Paylocity if

You need payroll.
You work on Web, Ios, Android.
You also want hr management.

Paylocity review

Questions people ask

Is Expensify or Paylocity better?: Neither clearly leads. Expensify starts at $5/month and Paylocity at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or Paylocity?: Expensify starts at $5/month and Paylocity at On request.
Does Expensify or Paylocity run on more platforms?: Expensify runs on Web, iOS, Android. Paylocity runs on Web, Ios, Android.
What is Expensify best used for?: Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what Paylocity is typically brought in for.
What can Expensify do that Paylocity cannot?: Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Paylocity covers Payroll, HR Management, Benefits Administration, Time and Labor. Both handle QuickBooks, NetSuite, Slack, Microsoft Teams.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source

Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source

Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source

Expensify vs Paylocity

Expensify

Paylocity

The short version

Where they differ

What each one covers

Only in Expensify

Only in Paylocity

Both cover

What people use each for

Expensify

Paylocity

Where each one falls short

Expensify

Paylocity

Pricing, plan by plan

Expensify

Paylocity

Which should you pick?

Choose Expensify if

Choose Paylocity if

Questions people ask

Answered from the vendors’ own pages

Related pages

More on Expensify

More on Paylocity

Keep looking

Other head to heads