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Productivity · head to head

MindManager vs Tana

MindManager logo

MindManager

Productivity

Visualize your path to success

From
On request
Rated
-
Full reviewWebsite
Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: MindManager actual prices are not displayed on the pricing page despite having a clear tier structure; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which MindManager and Tana actually diverge.

Attributes where MindManager and Tana differ
AttributeMindManagerTana
Starting priceOn requestFree
Pricing modelquotesubscription
Free tierNoYes
PlatformsWebWeb, Desktop
FoundedUnknown2020

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MindManager

Nothing recorded that Tana does not also cover.

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

MindManager

  • Visualizing scattered ideas into organized strategiesnot Tana
  • Planning meetings with collaboration toolsnot Tana
  • Creating Gantt charts and process mapsnot Tana
  • Organizing information across multiple diagram typesnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot MindManager
  • Automatic meeting capture with AI transcripts and summariesnot MindManager
  • Turning notes into queryable structured databasesnot MindManager

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MindManager

  • Actual prices are not displayed on the pricing page despite having a clear tier structure
  • Enterprise plan requires contacting sales for quote
  • Specific annual subscription rates are not shown on public pages

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

MindManager

On request

No published plan breakdown. See the MindManager review.

Tana

Free
  • FreeFree
    • 5 hosted meetings monthly with AI transcripts
    • 1 calendar connection
    • 50 AI queries
  • Pro$20/month
    • Early bird pricing (regular $30/month)
    • Unlimited hosted meetings
    • Botless meeting agent for Zoom, Teams, Google Meet
  • Max$80/month
    • Early bird pricing (regular $120/month)
    • 5x more AI than Pro plan
    • Dedicated support and onboarding
  • Business$null/year
    • Custom pricing (billed yearly)
    • SAML SSO and advanced security controls
    • Designated customer success manager

Which should you pick?

Choose MindManager if

Nothing in the data separates MindManager from Tana on the points above - pick on price and on how each one feels to use.

MindManager review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is MindManager or Tana better?
Neither clearly leads. MindManager starts at On request and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MindManager or Tana?
Tana has a free tier; the other does not. Paid plans start at On request for MindManager and Free for Tana.
Does MindManager or Tana run on more platforms?
MindManager runs on Web. Tana runs on Web, Desktop.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. MindManager starts at On request.
What is MindManager best used for?
MindManager is most often used for visualizing scattered ideas into organized strategies, planning meetings with collaboration tools, creating gantt charts and process maps, organizing information across multiple diagram types. Of those, visualizing scattered ideas into organized strategies and planning meetings with collaboration tools are not what Tana is typically brought in for.
What can MindManager do that Tana cannot?
Tana covers Outliner interface, Supertags, Live queries, AI integration.

Answered from the vendors’ own pages

MindManager: How much does MindManager cost?

MindManager offers Essentials, Professional, and Enterprise tiers with annual subscription pricing, but specific dollar amounts are not displayed on the public pricing page. Click the 'Buy now' button to see current rates.

Source
Tana: What is Tana's cheapest paid plan?

Tana Pro starts at $20/month with early bird pricing (regular $30/month) per user, offering unlimited hosted meetings and AI transcripts.

Source
MindManager: Is there a free trial for MindManager?

Yes, MindManager offers a 30-day fully functional free trial for desktop versions without requiring upfront payment.

Source
Tana: Does Tana offer a free trial?

Yes, Tana provides a 30-day free trial with no credit card required, plus a 60-day refund window for yearly plan subscribers.

Source
MindManager: What is included in the Professional plan?

The Professional plan includes the complete desktop and web experience and is marked as the Best Value tier. It offers a one-time purchase option in addition to annual subscription.

Source
Tana: What is the difference between Tana Pro and Max plans?

Max provides 5x more AI than Pro ($80/month early bird or $120 regular), dedicated support, onboarding, and unlimited agents and skills.

Source
MindManager: Can educators and students get a discount?

Yes, MindManager provides a specialized Education tier for students and educators with unspecified pricing.

Source
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