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Software · head to head

Microsoft To Do vs Resource Guru

M

Microsoft To Do

Software

Your personal task management app

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Software

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Microsoft To Do has a free tier, so it costs nothing to try first.
  • They diverge on capability: Microsoft To Do covers My Day suggestions, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which Microsoft To Do and Resource Guru actually diverge.

Attributes where Microsoft To Do and Resource Guru differ
AttributeMicrosoft To DoResource Guru
Starting priceFree$5/month
Pricing modelfreeUnknown
Free tierYesNo
PlatformsWeb, Ios, Android, Windows, MacosWeb
Founded19752012

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft To Do

  • My Day suggestions
  • List sharing
  • Steps
  • Due dates
  • Reminders
  • Microsoft 365
  • Microsoft Teams
  • Cortana

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Slack
  • Zapier

Both cover

  • Outlook
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Microsoft To Do

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Resource Guru

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Both are used for scheduling, appointment booking, time tracking, resource management, team coordination, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft To Do

Nothing recorded yet. See the Microsoft To Do review.

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Microsoft To Do

Free
  • FreeFree
    • Unlimited tasks
    • My Day
    • List sharing

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Microsoft To Do if

  • You need my day suggestions.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want list sharing.
Microsoft To Do review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Microsoft To Do or Resource Guru better?
Neither clearly leads. Microsoft To Do starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft To Do or Resource Guru?
Microsoft To Do has a free tier; the other does not. Paid plans start at Free for Microsoft To Do and $5/month for Resource Guru.
Does Microsoft To Do or Resource Guru run on more platforms?
Microsoft To Do runs on Web, Ios, Android, Windows, Macos. Resource Guru runs on Web.
Can I use Microsoft To Do for free?
Yes. Microsoft To Do has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Microsoft To Do best used for?
Microsoft To Do is most often used for scheduling, appointment booking, time tracking, resource management.
What can Microsoft To Do do that Resource Guru cannot?
Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Both handle Outlook, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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Related pages

More on Microsoft To Do

More on Resource Guru

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