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Clockify vs Resource Guru

Clockify logo

Clockify

All industries

Free time tracker for teams

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendar & Time Management

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Clockify has a free tier, so it costs nothing to try first.
  • Each has a real cost: Clockify the free plan stops at 5 users; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Clockify covers Timer & manual time entry, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which Clockify and Resource Guru actually diverge.

Attributes where Clockify and Resource Guru differ
AttributeClockifyResource Guru
Starting priceFree$5/month
Pricing modelfreemiumUnknown
Free tierYesNo
PlatformsWeb, Windows, Macos, Linux, Ios, Android, Browser-extensionWeb
CategoryAll industriesCalendar & Time Management
Founded20172012

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Clockify

  • Timer & manual time entry
  • Timesheets
  • Calendar view
  • Projects & tasks
  • Reports & analytics
  • Team dashboard
  • Kiosk mode
  • Offline mode

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Slack
  • Zapier
  • Web support

Both cover

  • Google Calendar
  • Outlook

What people use each for

The jobs each tool is most often brought in to do.

Clockify

  • Employee time trackingnot Resource Guru
  • Project time budgetsnot Resource Guru
  • Client billingnot Resource Guru
  • Productivity analysisnot Resource Guru
  • Payroll calculationnot Resource Guru

Resource Guru

  • Schedulingnot Clockify
  • Appointment bookingnot Clockify
  • Time trackingnot Clockify
  • Resource managementnot Clockify
  • Team coordinationnot Clockify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Clockify

  • The free plan stops at 5 users
  • Free accounts are throttled to 30 API requests per hour and 3 webhooks
  • Reporting on the free plan only covers a 1 month range
  • Invoicing needs Standard at $5.49 per seat per month and GPS tracking needs Pro at $7.99
  • SSO, SCIM provisioning, a custom subdomain and the audit log are Enterprise only at $11.99 per seat per month

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Clockify

Free
  • FreeFree
    • Unlimited users
    • Unlimited projects
    • Time tracking
  • Basic$3.99/user/month
    • Bulk edit
    • Billable rates
    • Rounding
  • Standard$5.49/user/month
    • Timesheet approvals
    • Invoicing
    • Scheduled reports
  • Pro$7.99/user/month
    • Profit & loss
    • GPS tracking
    • Screenshots

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Clockify if

  • You need timer & manual time entry.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Linux, Ios, Android, Browser-extension.
  • You also want timesheets.
Clockify review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Clockify or Resource Guru better?
Neither clearly leads. Clockify starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Clockify or Resource Guru?
Clockify has a free tier; the other does not. Paid plans start at Free for Clockify and $5/month for Resource Guru.
Does Clockify or Resource Guru run on more platforms?
Clockify runs on Web, Windows, Macos, Linux, Ios, Android, Browser-extension. Resource Guru runs on Web.
Can I use Clockify for free?
Yes. Clockify has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Clockify best used for?
Clockify is most often used for employee time tracking, project time budgets, client billing, productivity analysis. Of those, employee time tracking and project time budgets are not what Resource Guru is typically brought in for.
What can Clockify do that Resource Guru cannot?
Clockify covers Timer & manual time entry, Timesheets, Calendar view, Projects & tasks. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Both handle Google Calendar, Outlook.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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