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Resource Guru

The fast, simple way to schedule people and resources

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Overview

What Resource Guru does

Resource Guru is a resource scheduling software that helps teams manage people, equipment, and meeting rooms. It provides a clear overview of availability, prevents double-bookings, and offers forecasting tools to help with capacity planning and project management.

What people use it for

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Related searches

The honest half

Where it falls short

Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about Resource Guru.

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Cross-shopped

What people choose instead of Resource Guru

Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.

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    Resource Guru    vs
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    Float

    Float: Resource management platform with real-time workload visualization, drag-and-drop scheduling, and robust reporting for agencies and professional services.

  • Resource Guru logo
    Resource Guru    vs
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    Toggl Plan

    Toggl Plan: Project planning and team scheduling tool with free basic tier, suitable for small teams with straightforward resource management needs.

  • Resource Guru logo
    Resource Guru    vs
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    Harvest Forecast

    Harvest Forecast: Resource forecasting and capacity planning tool that integrates with Harvest for time tracking and billing workflows.

  • Resource Guru logo
    Resource Guru    vs
    Basecamp logo
    Basecamp

    Basecamp: Project management platform that includes basic resource scheduling and team collaboration features alongside project tracking.

Pricing

What Resource Guru costs

Taken from the vendor's own pricing page. Prices move, so check before you buy.

Grasshopper

$5 /mo

  • Unlimited projects
  • Unlimited clients
  • Personalized dashboards
  • Calendar sync

Blackbelt

$8 /mo

  • All Grasshopper features
  • Timesheets
  • Time tracking

Master

$12 /mo

  • All Blackbelt features
  • Booking approval workflow
  • SSO single sign-on
  • Unlimited custom fields

Capabilities

Features

  • Resource scheduling

    Resource scheduling capability

  • Availability management

    Availability management capability

  • Clash management

    Clash management capability

  • Forecasting

    Forecasting capability

  • Leave management

    Leave management capability

  • Google Calendar

    Integration with Google Calendar

  • Outlook

    Integration with Outlook

  • Slack

    Integration with Slack

  • Zapier

    Integration with Zapier

  • Web support

    Available on web

  • Ios support

    Available on ios

  • Android support

    Available on android

Answered, with sources

Questions people ask

Each answer names the page it came from, so you can check it rather than take our word for it.

How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source

Behind it

Who makes Resource Guru

Company
Resource Guru Ltd
Based in
London, United Kingdom
Founders
Percy Stilwell, Andrew Rogoff

Timeline

Resource Guru over time

  1. Funding2014-01-19$870,000

    Resource Guru raises $870,000 seed round led by Index Ventures

    Source
  2. Launch2012-05-01

    Resource Guru launches team and resource scheduling app

    Source
  3. Founded2011-05-05

    Resource Guru incorporated in London

    Source
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Softwr does not host reviews and shows no star rating for Resource Guru, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.

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