Resource Guruvs
Float
Float: Resource management platform with real-time workload visualization, drag-and-drop scheduling, and robust reporting for agencies and professional services.
Resource Guru
The fast, simple way to schedule people and resources
As of 30 August 2026, Resource Guru starts at $5/month. Resource Guru is a resource scheduling software that helps teams manage people, equipment, and meeting rooms. Softwr lists it under Calendars. Resource Guru is made by Resource Guru Ltd, launched in 2012, available on Web.
Overview
What Resource Guru does
Resource Guru is a resource scheduling software that helps teams manage people, equipment, and meeting rooms. It provides a clear overview of availability, prevents double-bookings, and offers forecasting tools to help with capacity planning and project management.
What people use it for
- Scheduling
- Appointment booking
- Time tracking
- Resource management
- Team coordination
Related searches
The honest half
Where it falls short
Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about Resource Guru.
- Limited advanced reporting and analytics compared to enterprise-level solutions
- Lacks scalability for large organizations or complex project management scenarios
- No offline mode requires constant internet connectivity
- Limited integrations compared to competitors with broader ecosystem support
- No native invoicing or billing features for financial management
Cross-shopped
What people choose instead of Resource Guru
Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.
- Resource GuruvsToggl Plan
Toggl Plan: Project planning and team scheduling tool with free basic tier, suitable for small teams with straightforward resource management needs.
- Resource GuruvsHarvest Forecast
Harvest Forecast: Resource forecasting and capacity planning tool that integrates with Harvest for time tracking and billing workflows.
- Resource GuruvsBasecamp
Basecamp: Project management platform that includes basic resource scheduling and team collaboration features alongside project tracking.
Pricing
What Resource Guru costs
Taken from the vendor's own pricing page. Prices move, so check before you buy.
Grasshopper
$5 /mo
- Unlimited projects
- Unlimited clients
- Personalized dashboards
- Calendar sync
Blackbelt
$8 /mo
- All Grasshopper features
- Timesheets
- Time tracking
Master
$12 /mo
- All Blackbelt features
- Booking approval workflow
- SSO single sign-on
- Unlimited custom fields
Capabilities
Features
Resource scheduling
Availability management
Clash management
Forecasting
Leave management
Google Calendar
Integration with Google Calendar
Outlook
Integration with Outlook
Slack
Integration with Slack
Zapier
Integration with Zapier
Web support
Available on web
Ios support
Available on ios
Android support
Available on android
Answered, with sources
Questions people ask
Each answer names the page it came from, so you can check it rather than take our word for it.
How is Resource Guru priced?
Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.
SourceWhat integrations does Resource Guru offer?
Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.
SourceDoes Resource Guru have time tracking?
Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.
SourceCan Resource Guru be used offline?
No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.
SourceIs Resource Guru suitable for large enterprises?
Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.
SourceBehind it
Who makes Resource Guru
- Company
- Resource Guru Ltd
- Based in
- London, United Kingdom
- Founders
- Percy Stilwell, Andrew Rogoff
Timeline
Resource Guru over time
Keep looking
Where to go from Resource Guru
- Resource Guru alternativesEvery product people weigh against it
- Resource Guru pricingPlans, floors and what the tiers exclude
- Resource Guru badgesWhich rules it meets, and the figure behind each
- All Calendars softwareThe full category
- Best Calendars softwareThe shortlist, and how it was cut
Best Calendars software for
Compare Resource Guru with
- Float
- Harvest Forecast
- Teamup
- Skedda
- Assistant.to
- TidyCal
- Apple Calendar
- Notion Calendar
- Google Tasks
- YouCanBook.me
- Timepage
- Woven
- Morgen
- Practice
- Harvest Forecast
- Skedda
- Cron Calendar
- YouCanBook.me
Other Calendars software
Free standalone calendar app from Notion, formerly Cron, usable without a paid Notion subscription
Free plan11 researched notesSubscription calendar and task time-blocking app that dropped its free plan in March 2026
From $15/mo11 researched notes
Softwr does not host reviews and shows no star rating for Resource Guru, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.
More on Resource Guru
Resource Guru alternatives
What people switch to, and what they give up
Resource Guru pricing
Every tier, and where the cost actually lands
Compare Resource Guru
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Best Calendars software alternatives
Free standalone calendar app from Notion, formerly Cron, usable without a paid Notion subscription
Free product, no licence feeSubscription calendar and task time-blocking app that dropped its free plan in March 2026
Per user per month
The calendar app built into every Apple device
