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Accounting · head to head

Maxio vs Medius Expense

Maxio logo

Maxio

Accounting

Billing and financial reporting platform for B2B SaaS companies

From
$599/month
Rated
-
Full reviewWebsite
Medius Expense logo

Medius Expense

Accounting

Expense management, formerly Expensya, now the expense module of the Medius spend platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Maxio entry-level Grow plan starts at $599/month, making it costly for very early-stage startups.; Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • They diverge on capability: Maxio covers Usage-based billing, Medius Expense covers Receipt OCR.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Maxio and Medius Expense actually diverge.

Attributes where Maxio and Medius Expense differ
AttributeMaxioMedius Expense
Starting price$599/monthOn request
Pricing modelsubscriptionquote
Platformsweb, apiWeb, iOS, Android

Identical on both: free tier (No), user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Maxio

  • Usage-based billing
  • Subscription management
  • Revenue recognition
  • SaaS metrics dashboards
  • Dunning and collections
  • Accounting and CRM integrations

Only in Medius Expense

  • Receipt OCR
  • Mileage and per diem
  • VAT recovery
  • Card reconciliation
  • Approval workflows
  • AP suite integration

What people use each for

The jobs each tool is most often brought in to do.

Maxio

  • Billing for B2B SaaS companies with complex contractsnot Medius Expense
  • Usage-based and hybrid pricing meteringnot Medius Expense
  • GAAP/IFRS revenue recognition for finance teamsnot Medius Expense
  • SaaS metrics reporting for investors and boardsnot Medius Expense

Medius Expense

  • A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Maxio
  • A company already running Medius for supplier invoices that wants employee spend on the same platformnot Maxio
  • A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Maxio
  • A group consolidating several country expense tools into one European platformnot Maxio

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Maxio

  • Entry-level Grow plan starts at $599/month, making it costly for very early-stage startups.
  • Pricing above the Grow tier requires a custom quote rather than transparent self-serve pricing.
  • Focused specifically on B2B SaaS billing, so it lacks general e-commerce checkout or consumer payment features found in platforms like FastSpring.
  • Advanced features like multi-entity support and expense amortization are gated behind paid add-ons.

Medius Expense

  • The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
  • Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
  • Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
  • It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.

Pricing, plan by plan

Maxio

$599/month
  • Grow$599/month
    • For businesses up to $100k in monthly billings
    • Usage-based and recurring billing
    • Automated invoicing and dunning
  • Scale$undefined/month
    • For businesses over $100k in monthly billings
    • Advanced revenue management add-ons
    • Multi-entity support

Medius Expense

On request
  • Medius Expense$undefined/year
    • Per-user subscription, quoted not published
    • Tiering by feature set and entity count
    • Implementation and OCR configuration fees

Which should you pick?

Choose Maxio if

  • You need usage-based billing.
  • You work on web, api.
  • You also want subscription management.
Maxio review

Choose Medius Expense if

  • You need receipt ocr.
  • You work on Web, iOS, Android.
  • You also want mileage and per diem.
Medius Expense review

Questions people ask

Is Maxio or Medius Expense better?
Neither clearly leads. Maxio starts at $599/month and Medius Expense at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Maxio or Medius Expense?
Maxio starts at $599/month and Medius Expense at On request.
Does Maxio or Medius Expense run on more platforms?
Maxio runs on web, api. Medius Expense runs on Web, iOS, Android.
What is Maxio best used for?
Maxio is most often used for billing for b2b saas companies with complex contracts, usage-based and hybrid pricing metering, gaap/ifrs revenue recognition for finance teams, saas metrics reporting for investors and boards. Of those, billing for b2b saas companies with complex contracts and usage-based and hybrid pricing metering are not what Medius Expense is typically brought in for.
What can Maxio do that Medius Expense cannot?
Maxio covers Usage-based billing, Subscription management, Revenue recognition, SaaS metrics dashboards. Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.

Answered from the vendors’ own pages

Maxio: What does Maxio cost?

Maxio's Grow plan costs $599/month for businesses with up to $100k in monthly billings. Businesses above that threshold need the Scale plan, which requires a custom quote from Maxio's sales team.

Source
Medius Expense: Is Expensya still available?

Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.

Maxio: Is there a free plan?

No, Maxio does not offer a free plan. The Grow plan at $599/month is the entry point, with unlimited users included at no extra cost.

Source
Medius Expense: Do I have to buy Medius AP as well?

No, but the commercial terms improve materially if you do, which is worth testing during negotiation.

Maxio: What does Maxio integrate with?

Maxio integrates with accounting systems like QuickBooks, Xero, and NetSuite, CRMs including Salesforce, HubSpot, and Pipedrive, and 20+ payment gateways alongside its own Maxio Payments.

Source
Medius Expense: Does it issue corporate cards?

No. It reconciles existing card feeds rather than issuing its own cards.

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