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Healthcare · head to head

Kareo vs WebPT

Kareo logo

Kareo

Healthcare

Cloud-based EHR and billing for small practices

From
$99/month
Rated
-
Full reviewWebsite
WebPT logo

WebPT

Healthcare

EHR and practice management for physical therapy

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Kareo kareo is now part of Tebra and sold under the Tebra brand rather than as a standalone product; WebPT no rate published on pricing page; vendor requires demo booking or sales contact for quotes
  • They diverge on capability: Kareo covers Medical Billing, WebPT covers Documentation.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Kareo and WebPT actually diverge.

Attributes where Kareo and WebPT differ
AttributeKareoWebPT
Starting price$99/monthOn request
PlatformsWeb, MobileCloud-based SaaS
Founded20102005

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Healthcare).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Kareo

  • Medical Billing
  • Payment Processing
  • Labs
  • Pharmacies
  • Clearinghouses

Only in WebPT

  • Documentation
  • Analytics
  • Billing
  • Insurance
  • PECOS

Both cover

  • Electronic Health Records
  • Scheduling
  • Patient Portal
  • HIPAA
  • SOC2
  • Cloud deployment
  • Web support
  • Mobile support

What people use each for

The jobs each tool is most often brought in to do.

Kareo

  • Practice management, scheduling and billing for independent medical practicesnot WebPT
  • Electronic health records and e-prescribing for small clinicsnot WebPT
  • Insurance claim submission and patient payment collectionnot WebPT

WebPT

  • Multi-location physical therapy practices needing comprehensive billing automation and insurance processingnot Kareo
  • Rehabilitation therapy clinics requiring integrated AI-powered clinical documentationnot Kareo

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Kareo

  • Kareo is now part of Tebra and sold under the Tebra brand rather than as a standalone product
  • Tebra publishes no rate: pricing varies with provider count, features and implementation requirements and is quoted during a demo
  • Billing counts clinical providers such as MDs, DOs, NPs and PAs, so adding a prescriber raises the bill even though non clinical staff are free
  • Electronic prescribing of controlled substances setup costs about $75 per provider as a one time fee
  • PDMP integration costs $500 one time per facility plus about $50 per user per year

WebPT

  • No rate published on pricing page; vendor requires demo booking or sales contact for quotes
  • Specific pricing amounts not disclosed despite three pricing tiers being described

Pricing, plan by plan

Kareo

$99/month
  • Starter$99/month
    • EHR
    • Scheduling
    • Patient Portal
  • Professional$199/month
    • Everything in Starter
    • Billing
    • Reporting

WebPT

On request

No published plan breakdown. See the WebPT review.

Which should you pick?

Choose Kareo if

  • You need medical billing.
  • You work on Web, Mobile.
  • You also want payment processing.
Kareo review

Choose WebPT if

  • You need documentation.
  • You work on Cloud-based SaaS.
  • You also want analytics.
WebPT review

Questions people ask

Is Kareo or WebPT better?
Neither clearly leads. Kareo starts at $99/month and WebPT at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Kareo or WebPT?
Kareo starts at $99/month and WebPT at On request.
Does Kareo or WebPT run on more platforms?
Kareo runs on Web, Mobile. WebPT runs on Cloud-based SaaS.
What is Kareo best used for?
Kareo is most often used for practice management, scheduling and billing for independent medical practices, electronic health records and e-prescribing for small clinics, insurance claim submission and patient payment collection. Of those, practice management, scheduling and billing for independent medical practices and electronic health records and e-prescribing for small clinics are not what WebPT is typically brought in for.
What can Kareo do that WebPT cannot?
Kareo covers Medical Billing, Payment Processing, Labs, Pharmacies. WebPT covers Documentation, Analytics, Billing, Insurance. Both handle Electronic Health Records, Scheduling, Patient Portal, HIPAA.

Answered from the vendors’ own pages

Kareo: Does Kareo publish its pricing?

No. Kareo (now rebranded as Tebra) uses custom per-practice pricing that varies based on the number of providers, features needed, and implementation requirements. Pricing is determined during a demo with the sales team.

Source
WebPT: How much does WebPT cost?

WebPT pricing is customized based on your selected plan (Starter, Enhanced, or Ultimate) and any customizations your practice needs. Organizations must book a demo or contact sales to receive personalized pricing.

Source
Kareo: Are there discounts for adding multiple modules?

Yes. Tebra states that many practices qualify for bundled pricing or volume incentives when adopting multiple modules like EHR, billing, and patient experience tools together.

Source
WebPT: What are the three WebPT pricing tiers?

WebPT offers Starter for small cash-pay practices, Enhanced for growing practices that accept insurance and need billing, and Ultimate for larger practices requiring customization and advanced reporting.

Source
Kareo: What are the additional costs for controlled substance prescribing?

For providers who prescribe controlled substances, EPCS setup costs approximately $75 per provider as a one-time fee, and PDMP integration costs $500 one-time per facility plus around $50 per user per year.

Source
Kareo: Does Kareo offer a free trial?

Kareo's website does not mention a free trial option. Access to pricing and trial arrangements requires contacting the sales team to request a demo.

Source
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