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Accounting · head to head

Invoicely vs Medius Expense

Invoicely logo

Invoicely

Accounting

Web-based invoicing app with a free plan for freelancers

From
Free
Rated
-
Full reviewWebsite
Medius Expense logo

Medius Expense

Accounting

Expense management, formerly Expensya, now the expense module of the Medius spend platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Invoicely has a free tier, so it costs nothing to try first.
  • Each has a real cost: Invoicely free plan is limited to just 5 invoices and 3 clients per month, and PayPal-only payments.; Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • They diverge on capability: Invoicely covers Invoice creation, Medius Expense covers Receipt OCR.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Invoicely and Medius Expense actually diverge.

Attributes where Invoicely and Medius Expense differ
AttributeInvoicelyMedius Expense
Starting priceFreeOn request
Pricing modelfreemiumquote
Free tierYesNo
PlatformswebWeb, iOS, Android

Identical on both: user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Invoicely

  • Invoice creation
  • Recurring invoices
  • Time, expense, and mileage tracking
  • Multi-currency support
  • Team member access
  • Credit card payments

Only in Medius Expense

  • Receipt OCR
  • Mileage and per diem
  • VAT recovery
  • Card reconciliation
  • Approval workflows
  • AP suite integration

What people use each for

The jobs each tool is most often brought in to do.

Invoicely

  • Freelancers sending a small number of invoices for freenot Medius Expense
  • Small businesses needing recurring billing and time trackingnot Medius Expense
  • Multi-currency invoicing for international clientsnot Medius Expense
  • Teams needing shared access to client invoicingnot Medius Expense

Medius Expense

  • A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Invoicely
  • A company already running Medius for supplier invoices that wants employee spend on the same platformnot Invoicely
  • A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Invoicely
  • A group consolidating several country expense tools into one European platformnot Invoicely

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Invoicely

  • Free plan is limited to just 5 invoices and 3 clients per month, and PayPal-only payments.
  • No native mobile app mentioned, limiting on-the-go invoicing.
  • Team member limits on lower tiers can be restrictive for growing businesses.
  • No listed integrations with accounting platforms like QuickBooks or Xero.

Medius Expense

  • The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
  • Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
  • Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
  • It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.

Pricing, plan by plan

Invoicely

Free
  • FreeFree
    • 5 monthly invoices
    • 3 saved clients
    • PayPal payments only
  • Basic$9.99/month
    • 100 monthly invoices
    • 25 saved clients
    • Up to 2 team members
  • Professional$19.99/month
    • 250 monthly invoices
    • 100 saved clients
    • Up to 10 team members
  • Enterprise$29.99/month
    • Unlimited monthly invoices
    • Unlimited saved clients
    • Up to 25 team members

Medius Expense

On request
  • Medius Expense$undefined/year
    • Per-user subscription, quoted not published
    • Tiering by feature set and entity count
    • Implementation and OCR configuration fees

Which should you pick?

Choose Invoicely if

  • You need invoice creation.
  • You want to start without paying.
  • You work on web.
  • You also want recurring invoices.
Invoicely review

Choose Medius Expense if

  • You need receipt ocr.
  • You work on Web, iOS, Android.
  • You also want mileage and per diem.
Medius Expense review

Questions people ask

Is Invoicely or Medius Expense better?
Neither clearly leads. Invoicely starts at Free and Medius Expense at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Invoicely or Medius Expense?
Invoicely has a free tier; the other does not. Paid plans start at Free for Invoicely and On request for Medius Expense.
Does Invoicely or Medius Expense run on more platforms?
Invoicely runs on web. Medius Expense runs on Web, iOS, Android.
Can I use Invoicely for free?
Yes. Invoicely has a free tier, so you can try it without paying. Medius Expense starts at On request.
What is Invoicely best used for?
Invoicely is most often used for freelancers sending a small number of invoices for free, small businesses needing recurring billing and time tracking, multi-currency invoicing for international clients, teams needing shared access to client invoicing. Of those, freelancers sending a small number of invoices for free and small businesses needing recurring billing and time tracking are not what Medius Expense is typically brought in for.
What can Invoicely do that Medius Expense cannot?
Invoicely covers Invoice creation, Recurring invoices, Time, expense, and mileage tracking, Multi-currency support. Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.

Answered from the vendors’ own pages

Invoicely: Is there a free plan, and what are its limits?

Yes, the Free plan allows up to 5 monthly invoices and 3 saved clients, with PayPal-only payments and no team members, and requires no credit card.

Source
Medius Expense: Is Expensya still available?

Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.

Invoicely: What does Invoicely cost?

Paid plans start at Basic for $9.99/month, Professional at $19.99/month, and Enterprise at $29.99/month, each raising invoice, client, and team member limits.

Source
Medius Expense: Do I have to buy Medius AP as well?

No, but the commercial terms improve materially if you do, which is worth testing during negotiation.

Invoicely: Can I change or cancel my plan?

Yes, Invoicely allows customers to upgrade or downgrade their subscription level at any time.

Source
Medius Expense: Does it issue corporate cards?

No. It reconciles existing card feeds rather than issuing its own cards.

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