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Expensify vs Paymo

Expensify logo

Expensify

All industries

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite
Paymo logo

Paymo

Project Management

Work & project management for teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; Paymo every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90
  • They diverge on capability: Expensify covers SmartScan receipts, Paymo covers Task management.

Where they differ

Only the attributes on which Expensify and Paymo actually diverge.

Attributes where Expensify and Paymo differ
AttributeExpensifyPaymo
Starting price$5/monthOn request
Pricing modelUnknownfreemium
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Desktop
CategoryAll industriesProject Management

Identical on both: free tier (No), user rating (Not yet rated), founded (2008).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Only in Paymo

  • Task management
  • Time tracking
  • Invoicing
  • Gantt charts
  • Resource scheduling
  • Google Workspace
  • Zapier
  • SSL encryption

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Expensify

  • Expense reportingnot Paymo
  • Receipt managementnot Paymo
  • Travel expensesnot Paymo
  • Corporate card managementnot Paymo
  • Reimbursementsnot Paymo

Paymo

  • Project management with time tracking and invoicing for agenciesnot Expensify
  • Tracking billable hours and project profitabilitynot Expensify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Paymo

  • Every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90
  • The free plan allows 1 user, 1 client and 2 projects
  • The Solo plan is still capped at 3 clients and 5 projects
  • Gantt charts, task dependencies and scheduling require the Plus plan
  • Integrations are excluded from both the free and Solo plans

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Paymo

On request
  • FreeFree
    • 1 user
    • Basic features
  • Starter$4.95/month
    • Time tracking
    • Kanban
    • Invoicing

Which should you pick?

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Choose Paymo if

  • You need task management.
  • You work on Web, Ios, Android, Desktop.
  • You also want time tracking.
Paymo review

Questions people ask

Is Expensify or Paymo better?
Neither clearly leads. Expensify starts at $5/month and Paymo at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or Paymo?
Expensify starts at $5/month and Paymo at On request.
Does Expensify or Paymo run on more platforms?
Expensify runs on Web, iOS, Android. Paymo runs on Web, Ios, Android, Desktop.
What is Expensify best used for?
Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what Paymo is typically brought in for.
What can Expensify do that Paymo cannot?
Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Paymo covers Task management, Time tracking, Invoicing, Gantt charts. Both handle Slack.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
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Related pages

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