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Software · head to head

Bill.com vs Expensify

Bill.com logo

Bill.com

Software

Automate your financial workflows

From
Free
Rated
-
Full reviewWebsite
Expensify logo

Expensify

Software

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Bill.com has a free tier, so it costs nothing to try first.
  • Each has a real cost: Bill.com limited customization of approval workflows and user permissions for complex business needs; Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet
  • They diverge on capability: Bill.com covers AP automation, Expensify covers SmartScan receipts.

Where they differ

Only the attributes on which Bill.com and Expensify actually diverge.

Attributes where Bill.com and Expensify differ
AttributeBill.comExpensify
Starting priceFree$5/month
Free tierYesNo
PlatformsWebWeb, iOS, Android
Founded20062008

Identical on both: pricing model (Unknown), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bill.com

  • AP automation
  • AR automation
  • Payment processing
  • Approval workflows
  • Document management
  • Vendor management
  • Cash flow insights
  • Mobile approvals

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Both cover

  • QuickBooks
  • Xero
  • NetSuite
  • SOC2
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Bill.com

  • Invoice processingnot Expensify
  • Bill paymentsnot Expensify
  • Vendor paymentsnot Expensify
  • Cash flow managementnot Expensify
  • Financial automationnot Expensify

Expensify

  • Expense reportingnot Bill.com
  • Receipt managementnot Bill.com
  • Travel expensesnot Bill.com
  • Corporate card managementnot Bill.com
  • Reimbursementsnot Bill.com

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bill.com

  • Limited customization of approval workflows and user permissions for complex business needs
  • Limited international payment capabilities compared to specialists like Tipalti
  • Customer support response times are slow, with agents often lacking product expertise

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Pricing, plan by plan

Bill.com

Free
  • Essentials$49/month
    • Core AP and AR functionality
    • Manual CSV import/export
  • Team$65/month
    • Automatic 2-way sync with QuickBooks Online, Xero
  • Corporate$89/month
    • Procurement features
    • Custom approval policies
    • Sync with NetSuite, Dynamics

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Which should you pick?

Choose Bill.com if

  • You need ap automation.
  • You want to start without paying.
  • You also want ar automation.
Bill.com review

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Questions people ask

Is Bill.com or Expensify better?
Neither clearly leads. Bill.com starts at Free and Expensify at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bill.com or Expensify?
Bill.com has a free tier; the other does not. Paid plans start at Free for Bill.com and $5/month for Expensify.
Does Bill.com or Expensify run on more platforms?
Bill.com runs on Web. Expensify runs on Web, iOS, Android.
Can I use Bill.com for free?
Yes. Bill.com has a free tier, so you can try it without paying. Expensify starts at $5/month.
What is Bill.com best used for?
Bill.com is most often used for invoice processing, bill payments, vendor payments, cash flow management. Of those, invoice processing and bill payments are not what Expensify is typically brought in for.
What can Bill.com do that Expensify cannot?
Bill.com covers AP automation, AR automation, Payment processing, Approval workflows. Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Both handle QuickBooks, Xero, NetSuite, SOC2.

Answered from the vendors’ own pages

Bill.com: What payment methods does Bill.com support?

Bill.com supports ACH transfers, checks, corporate cards, and international transfers. ACH payments cost $0.59 per transaction, checks cost $1.99, and card payments incur a 2.9% fee.

Source
Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Bill.com: Does Bill.com offer a free tier?

Yes. Bill.com offers a free Spend & Expense plan for access to credit lines from $1,000-$5M with corporate cards, budgets, and expense tracking.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Bill.com: Which accounting systems does Bill.com integrate with?

Bill.com integrates with QuickBooks Online, QuickBooks Enterprise, Oracle NetSuite, Sage Intacct, Microsoft Dynamics, and Xero, with automatic two-way syncing on most plans.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
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