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Productivity · head to head

Coggle vs RowShare

Coggle logo

Coggle

Productivity

Simple, Fast, and Powerful Mind Maps. Just Coggle it!

From
Free
Rated
-
Full reviewWebsite
RowShare logo

RowShare

Productivity

Shared online table where each contributor sees only their own rows

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Coggle has a free tier, so it costs nothing to try first.
  • Each has a real cost: Coggle free plan limited to 3 private diagrams; upgrade required for more private diagrams; RowShare it is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Coggle and RowShare actually diverge.

Attributes where Coggle and RowShare differ
AttributeCoggleRowShare
Starting priceFreeOn request
Pricing modelfreemiumsubscription
Free tierYesNo

Identical on both: platforms (Web), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Coggle

Nothing recorded that RowShare does not also cover.

Only in RowShare

  • Row-level permissions
  • Column-level permissions
  • Typed columns
  • Forms
  • Automatic reminders
  • Microsoft Teams integration
  • Zapier connections
  • Excel import and export

What people use each for

The jobs each tool is most often brought in to do.

Coggle

  • Real-time team collaboration on diagramsnot RowShare
  • Mind mapping and visual brainstormingnot RowShare
  • Process documentation and flowchartsnot RowShare
  • Project planning visualizationnot RowShare

RowShare

  • Collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries.not Coggle
  • Replacing an emailed spreadsheet that one person consolidates by hand at the end of every month.not Coggle
  • A shared list where some columns belong to the contributor and others are only for the administrator.not Coggle
  • A structured departmental table inside Microsoft Teams that does not warrant a full database or a heavier platform licence.not Coggle

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Coggle

  • Free plan limited to 3 private diagrams; upgrade required for more private diagrams
  • Organisation plan requires per-member billing with minimum 3-member commitment
  • Enterprise pricing requires email inquiry with no published rates

RowShare

  • It is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • It is a small independent product, so putting a recurring business process on it means a single vendor decision can end that process, and unlike the larger alternatives there is no ecosystem or partner network to fall back on.
  • Integration is largely through Zapier rather than deep native connectors, which adds an intermediary service, another subscription and another place for a data flow to fail silently.
  • The niche it occupies is increasingly covered by list tools included in Microsoft 365, so the purchase has to be justified against something the organisation may already be paying for and already administers.
  • Licensing in this category is per user, so if contributors need accounts rather than form links, an occasional contributor costs the same per head as a daily one, and it is worth confirming which model applies before planning a rollout.

Pricing, plan by plan

Coggle

Free
  • Free ForeverFree
    • 3 private diagrams
    • Unlimited public diagrams
    • Real-time collaboration
  • Awesome$5/month
    • Unlimited private diagrams
    • Advanced formatting options
    • Full chat history
  • Organisation$8/month
    • SAML Single Sign On
    • Separate personal workspace
    • Consolidated billing

RowShare

On request

No published plan breakdown. See the RowShare review.

Which should you pick?

Choose Coggle if

  • You want to start without paying.
Coggle review

Choose RowShare if

  • You need row-level permissions.
  • You also want column-level permissions.
RowShare review

Questions people ask

Is Coggle or RowShare better?
Neither clearly leads. Coggle starts at Free and RowShare at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Coggle or RowShare?
Coggle has a free tier; the other does not. Paid plans start at Free for Coggle and On request for RowShare.
Does Coggle or RowShare run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use Coggle for free?
Yes. Coggle has a free tier, so you can try it without paying. RowShare starts at On request.
What is Coggle best used for?
Coggle is most often used for real-time team collaboration on diagrams, mind mapping and visual brainstorming, process documentation and flowcharts, project planning visualization. Of those, real-time team collaboration on diagrams and mind mapping and visual brainstorming are not what RowShare is typically brought in for.
What can Coggle do that RowShare cannot?
RowShare covers Row-level permissions, Column-level permissions, Typed columns, Forms.

Answered from the vendors’ own pages

Coggle: How much does Coggle cost?

Coggle offers a free plan forever for up to 3 private diagrams and unlimited public diagrams. Awesome plan costs $5/month for unlimited private diagrams. Organisation plan costs $8 per member per month with team administration features and SAML SSO.

Source
RowShare: How is this different from a shared spreadsheet?

Sharing is per row rather than per file. Everyone works in one table, and each person sees only their own rows, which removes the consolidation step rather than speeding it up.

Coggle: Is there a free version of Coggle?

Yes, Coggle Free Forever is available at no cost and includes 3 private diagrams, unlimited public diagrams, real-time collaboration, and PDF/image export capabilities.

Source
RowShare: Can I get my data out?

Tables export to Excel and CSV, so the data itself moves. The permission structure, forms and reminders that made the process work do not, so an exit means rebuilding the workflow.

Coggle: What does Coggle charge for enterprise plans?

Enterprise pricing is custom and requires contacting [email protected]. No published rates are available on the pricing page.

Source
RowShare: Is it a database?

No. It is a permissioned table with typed columns, not a relational store you can query, so it collects structured data rather than modelling it.

Coggle: Can multiple team members use one Coggle account?

All plans include real-time collaboration. The Organisation plan ($8/member/month) adds SAML SSO, separate workspaces, and consolidated billing for team administration.

Source
RowShare: Who is behind it?

A French vendor with named enterprise customers. It is a small company, so weigh continuity carefully before making it the home of a process you expect to run for years.

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Related pages

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