Softwr

Productivity · head to head

MindManager vs RowShare

MindManager logo

MindManager

Productivity

Visualize your path to success

From
On request
Rated
-
Full reviewWebsite
RowShare logo

RowShare

Productivity

Shared online table where each contributor sees only their own rows

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: MindManager actual prices are not displayed on the pricing page despite having a clear tier structure; RowShare it is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which MindManager and RowShare actually diverge.

Attributes where MindManager and RowShare differ
AttributeMindManagerRowShare
Pricing modelquotesubscription

Identical on both: starting price (On request), free tier (No), platforms (Web), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MindManager

Nothing recorded that RowShare does not also cover.

Only in RowShare

  • Row-level permissions
  • Column-level permissions
  • Typed columns
  • Forms
  • Automatic reminders
  • Microsoft Teams integration
  • Zapier connections
  • Excel import and export

What people use each for

The jobs each tool is most often brought in to do.

MindManager

  • Visualizing scattered ideas into organized strategiesnot RowShare
  • Planning meetings with collaboration toolsnot RowShare
  • Creating Gantt charts and process mapsnot RowShare
  • Organizing information across multiple diagram typesnot RowShare

RowShare

  • Collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries.not MindManager
  • Replacing an emailed spreadsheet that one person consolidates by hand at the end of every month.not MindManager
  • A shared list where some columns belong to the contributor and others are only for the administrator.not MindManager
  • A structured departmental table inside Microsoft Teams that does not warrant a full database or a heavier platform licence.not MindManager

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MindManager

  • Actual prices are not displayed on the pricing page despite having a clear tier structure
  • Enterprise plan requires contacting sales for quote
  • Specific annual subscription rates are not shown on public pages

RowShare

  • It is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • It is a small independent product, so putting a recurring business process on it means a single vendor decision can end that process, and unlike the larger alternatives there is no ecosystem or partner network to fall back on.
  • Integration is largely through Zapier rather than deep native connectors, which adds an intermediary service, another subscription and another place for a data flow to fail silently.
  • The niche it occupies is increasingly covered by list tools included in Microsoft 365, so the purchase has to be justified against something the organisation may already be paying for and already administers.
  • Licensing in this category is per user, so if contributors need accounts rather than form links, an occasional contributor costs the same per head as a daily one, and it is worth confirming which model applies before planning a rollout.

Pricing, plan by plan

MindManager

On request

No published plan breakdown. See the MindManager review.

RowShare

On request

No published plan breakdown. See the RowShare review.

Which should you pick?

Choose MindManager if

Nothing in the data separates MindManager from RowShare on the points above - pick on price and on how each one feels to use.

MindManager review

Choose RowShare if

  • You need row-level permissions.
  • You also want column-level permissions.
RowShare review

Questions people ask

Is MindManager or RowShare better?
Neither clearly leads. MindManager starts at On request and RowShare at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MindManager or RowShare?
MindManager starts at On request and RowShare at On request.
Does MindManager or RowShare run on more platforms?
Both run on Web, so platform support will not decide this one for you.
What is MindManager best used for?
MindManager is most often used for visualizing scattered ideas into organized strategies, planning meetings with collaboration tools, creating gantt charts and process maps, organizing information across multiple diagram types. Of those, visualizing scattered ideas into organized strategies and planning meetings with collaboration tools are not what RowShare is typically brought in for.
What can MindManager do that RowShare cannot?
RowShare covers Row-level permissions, Column-level permissions, Typed columns, Forms.

Answered from the vendors’ own pages

MindManager: How much does MindManager cost?

MindManager offers Essentials, Professional, and Enterprise tiers with annual subscription pricing, but specific dollar amounts are not displayed on the public pricing page. Click the 'Buy now' button to see current rates.

Source
RowShare: How is this different from a shared spreadsheet?

Sharing is per row rather than per file. Everyone works in one table, and each person sees only their own rows, which removes the consolidation step rather than speeding it up.

MindManager: Is there a free trial for MindManager?

Yes, MindManager offers a 30-day fully functional free trial for desktop versions without requiring upfront payment.

Source
RowShare: Can I get my data out?

Tables export to Excel and CSV, so the data itself moves. The permission structure, forms and reminders that made the process work do not, so an exit means rebuilding the workflow.

MindManager: What is included in the Professional plan?

The Professional plan includes the complete desktop and web experience and is marked as the Best Value tier. It offers a one-time purchase option in addition to annual subscription.

Source
RowShare: Is it a database?

No. It is a permissioned table with typed columns, not a relational store you can query, so it collects structured data rather than modelling it.

MindManager: Can educators and students get a discount?

Yes, MindManager provides a specialized Education tier for students and educators with unspecified pricing.

Source
RowShare: Who is behind it?

A French vendor with named enterprise customers. It is a small company, so weigh continuity carefully before making it the home of a process you expect to run for years.

Share

Related pages

More on MindManager

More on RowShare

Keep looking

Other head to heads