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Productivity · head to head

Google Workspace vs RowShare

Google Workspace logo

Google Workspace

Productivity

Everything you need to get work done, all in one place

From
€6.8/month
Rated
-
Full reviewWebsite
RowShare logo

RowShare

Productivity

Shared online table where each contributor sees only their own rows

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; RowShare it is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • They diverge on capability: Google Workspace covers Gmail business email, RowShare covers Row-level permissions.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Google Workspace and RowShare actually diverge.

Attributes where Google Workspace and RowShare differ
AttributeGoogle WorkspaceRowShare
Starting price€6.8/monthOn request
Founded2006Unknown

Identical on both: pricing model (subscription), free tier (No), platforms (Web), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in RowShare

  • Row-level permissions
  • Column-level permissions
  • Typed columns
  • Forms
  • Automatic reminders
  • Microsoft Teams integration
  • Zapier connections
  • Excel import and export

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and communicationnot RowShare
  • Cloud document collaborationnot RowShare
  • Team productivity and file sharingnot RowShare
  • Enterprise application suitenot RowShare

RowShare

  • Collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries.not Google Workspace
  • Replacing an emailed spreadsheet that one person consolidates by hand at the end of every month.not Google Workspace
  • A shared list where some columns belong to the contributor and others are only for the administrator.not Google Workspace
  • A structured departmental table inside Microsoft Teams that does not warrant a full database or a heavier platform licence.not Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

RowShare

  • It is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • It is a small independent product, so putting a recurring business process on it means a single vendor decision can end that process, and unlike the larger alternatives there is no ecosystem or partner network to fall back on.
  • Integration is largely through Zapier rather than deep native connectors, which adds an intermediary service, another subscription and another place for a data flow to fail silently.
  • The niche it occupies is increasingly covered by list tools included in Microsoft 365, so the purchase has to be justified against something the organisation may already be paying for and already administers.
  • Licensing in this category is per user, so if contributors need accounts rather than form links, an occasional contributor costs the same per head as a daily one, and it is worth confirming which model applies before planning a rollout.

Pricing, plan by plan

Google Workspace

€6.8/month
  • Starter$6.8/month
    • 30 GB storage
    • Custom business email
    • Basic Gemini AI features
  • Standard$13.6/month
    • 2 TB storage
    • Enhanced email features
    • Gemini AI across multiple apps
  • Plus$21.1/month
    • 5 TB storage
    • Advanced security features
    • Expanded Gemini AI access
  • Enterprise$null/custom
    • 5 TB storage upgradeable
    • Up to 1,000 meeting participants
    • Enterprise-grade security

RowShare

On request

No published plan breakdown. See the RowShare review.

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose RowShare if

  • You need row-level permissions.
  • You also want column-level permissions.
RowShare review

Questions people ask

Is Google Workspace or RowShare better?
Neither clearly leads. Google Workspace starts at €6.8/month and RowShare at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or RowShare?
Google Workspace starts at €6.8/month and RowShare at On request.
Does Google Workspace or RowShare run on more platforms?
Both run on Web, so platform support will not decide this one for you.
What is Google Workspace best used for?
Google Workspace is most often used for business email and communication, cloud document collaboration, team productivity and file sharing, enterprise application suite. Of those, business email and communication and cloud document collaboration are not what RowShare is typically brought in for.
What can Google Workspace do that RowShare cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. RowShare covers Row-level permissions, Column-level permissions, Typed columns, Forms.

Answered from the vendors’ own pages

Google Workspace: What are the Google Workspace pricing tiers?

Google Workspace offers Starter at 6.80 EUR/month (normally, currently 30% off), Standard at 13.60 EUR/month, Plus at 21.10 EUR/month, and Enterprise with custom pricing.

Source
RowShare: How is this different from a shared spreadsheet?

Sharing is per row rather than per file. Everyone works in one table, and each person sees only their own rows, which removes the consolidation step rather than speeding it up.

Google Workspace: How many users does each tier support?

Starter, Standard, and Plus plans support up to 300 users. Enterprise plans support unlimited users.

Source
RowShare: Can I get my data out?

Tables export to Excel and CSV, so the data itself moves. The permission structure, forms and reminders that made the process work do not, so an exit means rebuilding the workflow.

Google Workspace: What storage is included in each plan?

Starter includes 30 GB, Standard and Plus include 2 TB and 5 TB respectively. Enterprise includes 5 TB upgradeable.

Source
RowShare: Is it a database?

No. It is a permissioned table with typed columns, not a relational store you can query, so it collects structured data rather than modelling it.

Google Workspace: What meeting features are included?

Standard and Plus plans include Meet video conferencing, though participant limits increase by tier. Enterprise supports up to 1,000 meeting participants.

Source
RowShare: Who is behind it?

A French vendor with named enterprise customers. It is a small company, so weigh continuity carefully before making it the home of a process you expect to run for years.

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Related pages

More on Google Workspace

More on RowShare

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