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Technology · head to head

ClickUp vs Podio

ClickUp logo

ClickUp

Technology

One app to replace them all

From
Free
Rated
-
Full reviewWebsite
Podio logo

Podio

Project Management

The flexible team collaboration platform

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: ClickUp the free plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards, so the limits are structural rather than just a seat count; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: ClickUp covers Multiple view types, Podio covers Workspaces.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which ClickUp and Podio actually diverge.

Attributes where ClickUp and Podio differ
AttributeClickUpPodio
Pricing modelUnknownsubscription
PlatformsWeb, iOS, Android, macOS, WindowsWeb, Ios, Android
CategoryTechnologyProject Management
Founded20172009

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in ClickUp

  • Multiple view types
  • Custom fields
  • Automation
  • Time tracking
  • Goal tracking
  • Document collaboration
  • Whiteboards
  • Mind maps

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Dropbox
  • SSL
  • Web support

Both cover

  • Slack
  • Google Drive
  • Zapier
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

ClickUp

  • Project managementnot Podio
  • Software developmentnot Podio
  • Marketing campaignsnot Podio
  • Product roadmapsnot Podio
  • Client managementnot Podio

Podio

  • Building custom workspaces and apps without codenot ClickUp
  • Project and task management for a small teamnot ClickUp
  • Client collaboration with external users on the paid plansnot ClickUp
  • Simple workflow automation between appsnot ClickUp

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

ClickUp

  • The free plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards, so the limits are structural rather than just a seat count
  • Gantt charts, time tracking and goals require Unlimited at $7 per user per month billed yearly
  • Automations are rationed by tier, at 5,000 a month on Business and 250,000 on Enterprise
  • SAML SSO, custom roles and HIPAA compliance are Enterprise only
  • AI is charged separately, at $9 per user per month for Brain and $28 for Everything AI
  • Monthly billing is substantially dearer, at $10 and $19 against the yearly rates

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

ClickUp

Free
  • FreeFree
    • Unlimited tasks
    • 60 MB storage
    • Collaborative docs
  • Unlimited$7/user/month
    • Unlimited storage
    • All views
    • Time tracking
  • Business$12/user/month
    • Sprint reporting
    • Private docs
    • All Unlimited features
  • Business Plus$undefined/custom
    • Advanced features

Podio

Free
  • FreeFree
    • Up to 5 users
    • 100 items maximum per organization
    • Basic task management
  • Plus$11.2/per user/month
    • $14/user/month monthly
    • Unlimited items
    • Task automation
  • Premium$19.2/per user/month
    • $24/user/month monthly
    • Advanced automation with 25,000 actions/month
    • Enhanced API

Which should you pick?

Choose ClickUp if

  • You need multiple view types.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want custom fields.
ClickUp review

Choose Podio if

  • You need workspaces.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is ClickUp or Podio better?
Neither clearly leads. ClickUp starts at Free and Podio at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, ClickUp or Podio?
ClickUp starts at Free and Podio at Free.
Does ClickUp or Podio run on more platforms?
ClickUp runs on Web, iOS, Android, macOS, Windows. Podio runs on Web, Ios, Android.
Can I use ClickUp for free?
Both have a free tier, so you can try either at no cost before committing.
What is ClickUp best used for?
ClickUp is most often used for project management, software development, marketing campaigns, product roadmaps. Of those, project management and software development are not what Podio is typically brought in for.
What can ClickUp do that Podio cannot?
ClickUp covers Multiple view types, Custom fields, Automation, Time tracking. Podio covers Workspaces, Apps, Workflows, Tasks. Both handle Slack, Google Drive, Zapier, GDPR.

Answered from the vendors’ own pages

ClickUp: How many views does ClickUp support?

ClickUp includes List, Table, Board, Calendar, Gantt, and Inbox views, plus Whiteboards for collaboration and multiple specialized views for different workflows.

Source
Podio: How much does Podio cost?

Podio offers a free plan with up to 5 users and 100 items limit. Paid tiers start at $11.20/user/month (annual) or $14/user/month (monthly) for Plus, and $19.20/user/month (annual) or $24/user/month (monthly) for Premium.

Source
ClickUp: What is ClickUp Brain?

ClickUp Brain is the AI feature providing workspace Q&A, task summaries, and AI-powered automation available as an add-on at $9 or $28/user/month depending on usage.

Source
Podio: Is Podio free?

Podio offers a free plan for up to 5 users with basic task management features and a maximum of 100 items per organization. Paid plans are required for more users or items.

Source
ClickUp: How long does it take to set up ClickUp?

Initial setup typically takes 2-4 weeks depending on team size and complexity needs, which is longer than Monday.com (1-2 days) but necessary for ClickUp's flexibility.

Source
Podio: What limits are on Podio's free plan?

The free plan supports up to 5 users and stores a maximum of 100 items per organization. API calls are limited to 1,000 per hour on the base tier.

Source
ClickUp: Does ClickUp have built-in time tracking?

Yes, time tracking is included in the first paid plan (Unlimited) at $7/user/month, allowing teams to track project hours without additional tools.

Source
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