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Technology · head to head

Monday.com vs Podio

Monday.com logo

Monday.com

Technology

A platform built for a new way of working

From
Free
Rated
-
Full reviewWebsite
Podio logo

Podio

Project Management

The flexible team collaboration platform

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Monday.com expensive at scale with 3-seat minimum and costs increasing quickly with team size; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: Monday.com covers Customizable workflows, Podio covers Workspaces.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Monday.com and Podio actually diverge.

Attributes where Monday.com and Podio differ
AttributeMonday.comPodio
Pricing modelUnknownsubscription
CategoryTechnologyProject Management
Founded20122009

Identical on both: starting price (Free), free tier (Yes), platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Monday.com

  • Customizable workflows
  • Multiple views (Kanban, Gantt, Calendar)
  • Automation engine
  • Real-time collaboration
  • Mobile apps
  • Forms
  • Dashboards
  • Workload management

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Zapier
  • SSL
  • Web support

Both cover

  • Slack
  • Google Drive
  • Dropbox
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

Monday.com

  • Project managementnot Podio
  • Sales CRMnot Podio
  • Marketing campaignsnot Podio
  • HR processesnot Podio
  • IT ticketingnot Podio

Podio

  • Building custom workspaces and apps without codenot Monday.com
  • Project and task management for a small teamnot Monday.com
  • Client collaboration with external users on the paid plansnot Monday.com
  • Simple workflow automation between appsnot Monday.com

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Monday.com

  • Expensive at scale with 3-seat minimum and costs increasing quickly with team size
  • Limited free plan with only 2 users and 3 boards
  • Mobile app provides reduced functionality compared to web version
  • Email CC/BCC limitations for looping in stakeholders without full board access
  • WorkForms can only create new items, not update existing ones

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Monday.com

Free

No published plan breakdown. See the Monday.com review.

Podio

Free
  • FreeFree
    • Up to 5 users
    • 100 items maximum per organization
    • Basic task management
  • Plus$11.2/per user/month
    • $14/user/month monthly
    • Unlimited items
    • Task automation
  • Premium$19.2/per user/month
    • $24/user/month monthly
    • Advanced automation with 25,000 actions/month
    • Enhanced API

Which should you pick?

Choose Monday.com if

  • You need customizable workflows.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want multiple views (kanban, gantt, calendar).
Monday.com review

Choose Podio if

  • You need workspaces.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Monday.com or Podio better?
Neither clearly leads. Monday.com starts at Free and Podio at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Monday.com or Podio?
Monday.com starts at Free and Podio at Free.
Does Monday.com or Podio run on more platforms?
Monday.com runs on Web, iOS, Android. Podio runs on Web, Ios, Android.
Can I use Monday.com for free?
Both have a free tier, so you can try either at no cost before committing.
What is Monday.com best used for?
Monday.com is most often used for project management, sales crm, marketing campaigns, hr processes. Of those, project management and sales crm are not what Podio is typically brought in for.
What can Monday.com do that Podio cannot?
Monday.com covers Customizable workflows, Multiple views (Kanban, Gantt, Calendar), Automation engine, Real-time collaboration. Podio covers Workspaces, Apps, Workflows, Tasks. Both handle Slack, Google Drive, Dropbox, GDPR.

Answered from the vendors’ own pages

Monday.com: Does Monday.com have a free plan?

Yes, Monday.com offers a free plan limited to 2 users and 3 boards. Paid plans start at around $9 per seat per month and require a minimum of 3 seats.

Source
Podio: How much does Podio cost?

Podio offers a free plan with up to 5 users and 100 items limit. Paid tiers start at $11.20/user/month (annual) or $14/user/month (monthly) for Plus, and $19.20/user/month (annual) or $24/user/month (monthly) for Premium.

Source
Monday.com: Can I use Monday.com on mobile?

Monday.com is available on iOS and Android, but the mobile app lacks the full depth of the desktop version, making complex board management more difficult on the go.

Source
Podio: Is Podio free?

Podio offers a free plan for up to 5 users with basic task management features and a maximum of 100 items per organization. Paid plans are required for more users or items.

Source
Monday.com: Does Monday.com support offline work?

Monday.com is primarily a cloud-based platform and does not have robust offline capabilities. You need an internet connection to access and edit boards.

Source
Podio: What limits are on Podio's free plan?

The free plan supports up to 5 users and stores a maximum of 100 items per organization. API calls are limited to 1,000 per hour on the base tier.

Source
Monday.com: What is Monday.com's pricing based on?

Pricing is based on the number of seats and which product module you choose (Work Management, Sales CRM, Dev, or Service). Each module has different features and pricing.

Source
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