Softwr

Software · head to head

Monday.com vs Podio

Monday.com logo

Monday.com

Software

A platform built for a new way of working

From
Free
Rated
-
Full reviewWebsite
Podio logo

Podio

Software

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Monday.com has a free tier, so it costs nothing to try first.
  • Each has a real cost: Monday.com expensive at scale with 3-seat minimum and costs increasing quickly with team size; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: Monday.com covers Customizable workflows, Podio covers Workspaces.

Where they differ

Only the attributes on which Monday.com and Podio actually diverge.

Attributes where Monday.com and Podio differ
AttributeMonday.comPodio
Starting priceFreeOn request
Pricing modelUnknownfreemium
Free tierYesNo
Founded20122009

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Monday.com

  • Customizable workflows
  • Multiple views (Kanban, Gantt, Calendar)
  • Automation engine
  • Real-time collaboration
  • Mobile apps
  • Forms
  • Dashboards
  • Workload management

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Zapier
  • SSL
  • Web support

Both cover

  • Slack
  • Google Drive
  • Dropbox
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

Monday.com

  • Project managementnot Podio
  • Sales CRMnot Podio
  • Marketing campaignsnot Podio
  • HR processesnot Podio
  • IT ticketingnot Podio

Podio

  • Building custom workspaces and apps without codenot Monday.com
  • Project and task management for a small teamnot Monday.com
  • Client collaboration with external users on the paid plansnot Monday.com
  • Simple workflow automation between appsnot Monday.com

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Monday.com

  • Expensive at scale with 3-seat minimum and costs increasing quickly with team size
  • Limited free plan with only 2 users and 3 boards
  • Mobile app provides reduced functionality compared to web version
  • Email CC/BCC limitations for looping in stakeholders without full board access
  • WorkForms can only create new items, not update existing ones

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Monday.com

Free

No published plan breakdown. See the Monday.com review.

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Which should you pick?

Choose Monday.com if

  • You need customizable workflows.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want multiple views (kanban, gantt, calendar).
Monday.com review

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Monday.com or Podio better?
Neither clearly leads. Monday.com starts at Free and Podio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Monday.com or Podio?
Monday.com has a free tier; the other does not. Paid plans start at Free for Monday.com and On request for Podio.
Does Monday.com or Podio run on more platforms?
Monday.com runs on Web, iOS, Android. Podio runs on Web, Ios, Android.
Can I use Monday.com for free?
Yes. Monday.com has a free tier, so you can try it without paying. Podio starts at On request.
What is Monday.com best used for?
Monday.com is most often used for project management, sales crm, marketing campaigns, hr processes. Of those, project management and sales crm are not what Podio is typically brought in for.
What can Monday.com do that Podio cannot?
Monday.com covers Customizable workflows, Multiple views (Kanban, Gantt, Calendar), Automation engine, Real-time collaboration. Podio covers Workspaces, Apps, Workflows, Tasks. Both handle Slack, Google Drive, Dropbox, GDPR.

Answered from the vendors’ own pages

Monday.com: Does Monday.com have a free plan?

Yes, Monday.com offers a free plan limited to 2 users and 3 boards. Paid plans start at around $9 per seat per month and require a minimum of 3 seats.

Source
Monday.com: Can I use Monday.com on mobile?

Monday.com is available on iOS and Android, but the mobile app lacks the full depth of the desktop version, making complex board management more difficult on the go.

Source
Monday.com: Does Monday.com support offline work?

Monday.com is primarily a cloud-based platform and does not have robust offline capabilities. You need an internet connection to access and edit boards.

Source
Monday.com: What is Monday.com's pricing based on?

Pricing is based on the number of seats and which product module you choose (Work Management, Sales CRM, Dev, or Service). Each module has different features and pricing.

Source
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Related pages

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