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Nonprofits · head to head

Bonterra vs GrantStation

Bonterra logo

Bonterra

Nonprofits

The rolled-up parent of EveryAction, Apricot, CyberGrants and Network for Good, sold as three product lines

From
On request
Rated
-
Full reviewWebsite
GrantStation logo

GrantStation

Nonprofits

A low-cost grant opportunity database sold on annual membership, usually at a heavy standing discount

From
$199/year
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Bonterra the three lines are separately acquired codebases, so buying two of them gives you two logins, two support queues and a connector rather than one system.; GrantStation it is a database with no pipeline, no deadline tracking against your own applications and no post-award reporting, so any team of more than one ends up managing grants in a spreadsheet anyway.
  • They diverge on capability: Bonterra covers Case management, GrantStation covers US grantmaker database.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Bonterra and GrantStation actually diverge.

Attributes where Bonterra and GrantStation differ
AttributeBonterraGrantStation
Starting priceOn request$199/year
Pricing modelquotePer organisation per year
PlatformsWeb, iOS, AndroidWeb

Identical on both: free tier (No), user rating (Not yet rated), category (Nonprofits).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bonterra

  • Case management
  • Fundraising and engagement
  • Corporate grantmaking
  • Employee giving and volunteering
  • Outcomes reporting
  • Impact data connectors

Only in GrantStation

  • US grantmaker database
  • Federal and state funding
  • International and Canadian databases
  • Weekly opportunity bulletin
  • PathFinder library
  • Saved searches

What people use each for

The jobs each tool is most often brought in to do.

Bonterra

  • A human services agency that must report participant outcomes to a government funder and cannot do it in a donor CRMnot GrantStation
  • A national advocacy organisation needing high-volume email, action alerts and distributed organising in one donor recordnot GrantStation
  • A large employer running a global employee match and grant disbursement programme across many countriesnot GrantStation
  • A nonprofit consolidating a legacy Salsa or ETO deployment onto a supported product within the same vendornot GrantStation

GrantStation

  • A small nonprofit with no grants budget that needs a starting list of plausible funders in its statenot Bonterra
  • A solo grant writer validating whether a cause area has enough funders to justify a grants strategynot Bonterra
  • An organisation whose state nonprofit association resells the membership at 75 to 139 dollars, making it near-free researchnot Bonterra
  • Supplementing an existing donor CRM with opportunity discovery without adding a second four-figure subscriptionnot Bonterra

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bonterra

  • The three lines are separately acquired codebases, so buying two of them gives you two logins, two support queues and a connector rather than one system.
  • Legacy products absorbed in the roll-up, notably ETO and older Salsa modules, receive limited development while investment goes to flagship products, leaving those customers on a slowly ageing platform.
  • No pricing is published for any line, and quotes vary widely by contact count and negotiation, so benchmarking against competitors requires a full sales cycle.
  • Private equity ownership has produced repeated renewal price increases reported by customers, and the portfolio structure reduces the credibility of threatening to switch since several obvious alternatives are also Bonterra products.
  • Implementation for Case Management is a configuration project measured in months, and agencies routinely underestimate the internal staff time required to define forms and outcome measures.

GrantStation

  • It is a database with no pipeline, no deadline tracking against your own applications and no post-award reporting, so any team of more than one ends up managing grants in a spreadsheet anyway.
  • The published 699 dollar list price bears no relation to the market price, which means buyers who purchase direct without checking association rates routinely overpay by three to nine times.
  • Funder records are broad but shallow compared with 990-derived tools, so vetting whether a foundation actually funds organisations like yours still requires separate research.
  • There are no integrations with donor CRMs or accounting systems, so nothing found in GrantStation flows anywhere else without manual re-entry.
  • Data freshness varies by database, and the international pool in particular is thin relative to the US listings it is bundled with.

Pricing, plan by plan

Bonterra

On request
  • Bonterra Fundraising and Engagement$undefined/year
    • Donor CRM and email
    • Advocacy and organising tools
    • Priced by contact record count
  • Bonterra Case Management$undefined/year
    • Apricot participant records and assessments
    • Outcomes and funder reporting
    • Priced by user seats and programme count
  • Bonterra Corporate Social Responsibility$undefined/year
    • CyberGrants grant disbursement
    • Employee giving and volunteering
    • Enterprise contract, priced by programme spend

GrantStation

$199/year
  • Membership (promotional or association rate)$199/year
    • Full US, Canadian and international databases
    • Weekly opportunity bulletin
    • PathFinder training library
  • Membership (list price)$699/year
    • Identical access to the promotional rate
    • Rarely the price actually paid

Which should you pick?

Choose Bonterra if

  • You need case management.
  • You work on Web, iOS, Android.
  • You also want fundraising and engagement.
Bonterra review

Choose GrantStation if

  • You need us grantmaker database.
  • You also want federal and state funding.
GrantStation review

Questions people ask

Is Bonterra or GrantStation better?
Neither clearly leads. Bonterra starts at On request and GrantStation at $199/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bonterra or GrantStation?
Bonterra starts at On request and GrantStation at $199/year.
Does Bonterra or GrantStation run on more platforms?
Bonterra runs on Web, iOS, Android. GrantStation runs on Web.
What is Bonterra best used for?
Bonterra is most often used for a human services agency that must report participant outcomes to a government funder and cannot do it in a donor crm, a national advocacy organisation needing high-volume email, action alerts and distributed organising in one donor record, a large employer running a global employee match and grant disbursement programme across many countries, a nonprofit consolidating a legacy salsa or eto deployment onto a supported product within the same vendor. Of those, a human services agency that must report participant outcomes to a government funder and cannot do it in a donor crm and a national advocacy organisation needing high-volume email, action alerts and distributed organising in one donor record are not what GrantStation is typically brought in for.
What can Bonterra do that GrantStation cannot?
Bonterra covers Case management, Fundraising and engagement, Corporate grantmaking, Employee giving and volunteering. GrantStation covers US grantmaker database, Federal and state funding, International and Canadian databases, Weekly opportunity bulletin.

Answered from the vendors’ own pages

Bonterra: Is Bonterra a single product?

No. It is three product lines built from separately acquired software. You buy one of them, and integration between them is a connector rather than a shared database.

GrantStation: What does GrantStation actually cost?

List price is 699 USD a year but the standing promotional rate is 199, and nonprofit associations resell it to members for 75 to 139. Check your association before buying direct.

Bonterra: What happened to EveryAction and Apricot?

They still exist as the underlying products, rebranded as Bonterra Fundraising and Engagement and Bonterra Case Management respectively.

GrantStation: Does it track my applications?

No. It finds opportunities. Pipeline, deadlines and reporting have to live elsewhere.

Bonterra: Does Bonterra publish pricing?

No line has published pricing. Fundraising is generally priced by contact record count, case management by seats and programmes.

GrantStation: How does it compare with Instrumentl?

It is roughly a tenth of the price and does roughly a tenth of the job. Instrumentl adds matching, pipeline and post-award tracking.

Bonterra: Should a small nonprofit consider Bonterra?

Rarely. The entry price and implementation effort suit organisations with dedicated operations staff; smaller charities are better served by a single-product CRM.

GrantStation: Is there a free trial?

GrantStation offers a limited free search tool and periodic trials, but the full databases require membership.

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