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Productivity · head to head

Bluemail vs Tana

Bluemail logo

Bluemail

Productivity

Free multi-account email client from Blix with unified inbox, smart filters and calendar

From
Free
Rated
-
Full reviewWebsite
Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Bluemail its AI features are minimal next to Spark or Canary, so users specifically wanting AI drafting or summaries will find it thin.; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Bluemail covers Unified inbox, Tana covers Outliner interface.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Bluemail and Tana actually diverge.

Attributes where Bluemail and Tana differ
AttributeBluemailTana
Pricing modelquotesubscription
PlatformsWindows, macOS, Linux, iOS, AndroidWeb, Desktop
FoundedUnknown2020

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bluemail

  • Unified inbox
  • Smart filters
  • Colour-coded accounts
  • Integrated calendar
  • Snooze and reminders
  • Business tier

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

Bluemail

  • Someone with five or more email accounts across providers who wants one free unified inboxnot Tana
  • A user who wants automatic mail sorting without configuring rules by handnot Tana
  • An IT team evaluating a lower-cost alternative to Outlook for a mixed-provider organisationnot Tana
  • A budget-conscious user who does not need AI drafting or PGP encryption, just consolidationnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Bluemail
  • Automatic meeting capture with AI transcripts and summariesnot Bluemail
  • Turning notes into queryable structured databasesnot Bluemail

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bluemail

  • Its AI features are minimal next to Spark or Canary, so users specifically wanting AI drafting or summaries will find it thin.
  • The interface exposes a large number of settings and toggles, which makes initial setup slower than more opinionated clients.
  • Business pricing is not published, so an organisation has to go through a sales conversation to learn total cost.
  • Free-tier support is largely community forum and help articles rather than direct responsive support.
  • Some optional cloud features, such as certain sync and backup functions, have historically required a paid add-on despite the base app being free.

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Bluemail

Free
  • Bluemail$undefined/month
    • Free for individual use, unlimited accounts
    • Business tier priced per seat, contact sales
    • Optional cloud sync add-ons

Tana

Free
  • FreeFree
    • 5 hosted meetings monthly with AI transcripts
    • 1 calendar connection
    • 50 AI queries
  • Pro$20/month
    • Early bird pricing (regular $30/month)
    • Unlimited hosted meetings
    • Botless meeting agent for Zoom, Teams, Google Meet
  • Max$80/month
    • Early bird pricing (regular $120/month)
    • 5x more AI than Pro plan
    • Dedicated support and onboarding
  • Business$null/year
    • Custom pricing (billed yearly)
    • SAML SSO and advanced security controls
    • Designated customer success manager

Which should you pick?

Choose Bluemail if

  • You need unified inbox.
  • You want to start without paying.
  • You work on Windows, macOS, Linux, iOS, Android.
  • You also want smart filters.
Bluemail review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Bluemail or Tana better?
Neither clearly leads. Bluemail starts at Free and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bluemail or Tana?
Bluemail starts at Free and Tana at Free.
Does Bluemail or Tana run on more platforms?
Bluemail runs on Windows, macOS, Linux, iOS, Android. Tana runs on Web, Desktop.
Can I use Bluemail for free?
Both have a free tier, so you can try either at no cost before committing.
What is Bluemail best used for?
Bluemail is most often used for someone with five or more email accounts across providers who wants one free unified inbox, a user who wants automatic mail sorting without configuring rules by hand, an it team evaluating a lower-cost alternative to outlook for a mixed-provider organisation, a budget-conscious user who does not need ai drafting or pgp encryption, just consolidation. Of those, someone with five or more email accounts across providers who wants one free unified inbox and a user who wants automatic mail sorting without configuring rules by hand are not what Tana is typically brought in for.
What can Bluemail do that Tana cannot?
Bluemail covers Unified inbox, Smart filters, Colour-coded accounts, Integrated calendar. Tana covers Outliner interface, Supertags, Live queries, AI integration.

Answered from the vendors’ own pages

Bluemail: Is Bluemail really free?

Yes, for individual use with unlimited accounts; the paid tier is Blue Mail for Business, aimed at teams.

Tana: What is Tana's cheapest paid plan?

Tana Pro starts at $20/month with early bird pricing (regular $30/month) per user, offering unlimited hosted meetings and AI transcripts.

Source
Bluemail: Does it support Gmail and Outlook together?

Yes, it unifies accounts from any of the major providers plus generic IMAP and SMTP in one inbox.

Tana: Does Tana offer a free trial?

Yes, Tana provides a 30-day free trial with no credit card required, plus a 60-day refund window for yearly plan subscribers.

Source
Bluemail: Does it have AI features like Spark or Canary?

Only basic smart filtering; it does not offer AI drafting or thread summarisation at the level of those competitors.

Tana: What is the difference between Tana Pro and Max plans?

Max provides 5x more AI than Pro ($80/month early bird or $120 regular), dedicated support, onboarding, and unlimited agents and skills.

Source
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