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CRM & Sales · head to head

Apollo.io vs Reclaim.ai

Apollo.io logo

Apollo.io

CRM & Sales

Revenue intelligence platform

From
Free
Rated
-
Full reviewWebsite
Reclaim.ai logo

Reclaim.ai

Project Management

Smart scheduling for busy teams

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Apollo.io everything is metered in credits, and the free Starter plan runs on them too, so prospecting volume is capped rather than the feature set; Reclaim.ai no offline access or push notifications for schedule changes
  • They diverge on capability: Apollo.io covers Contact database, Reclaim.ai covers Smart scheduling.

Where they differ

Only the attributes on which Apollo.io and Reclaim.ai actually diverge.

Attributes where Apollo.io and Reclaim.ai differ
AttributeApollo.ioReclaim.ai
Pricing modelsubscriptionUnknown
PlatformsWebWeb, iOS, Android, Browser Extension
CategoryCRM & SalesProject Management
Founded20202019

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Apollo.io

  • Contact database
  • Email finder
  • Lead search
  • Automation
  • Engagement tracking
  • Reporting
  • Salesforce
  • HubSpot

Only in Reclaim.ai

  • Smart scheduling
  • Habit tracking
  • Task integration
  • Buffer time
  • Meeting optimization
  • Google Calendar
  • Todoist
  • Asana

Both cover

  • Outlook
  • Slack
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Apollo.io

  • Lead generationnot Reclaim.ai
  • Prospect researchnot Reclaim.ai
  • Sales automationnot Reclaim.ai

Reclaim.ai

  • Schedulingnot Apollo.io
  • Appointment bookingnot Apollo.io
  • Time trackingnot Apollo.io
  • Resource managementnot Apollo.io
  • Team coordinationnot Apollo.io

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Apollo.io

  • Everything is metered in credits, and the free Starter plan runs on them too, so prospecting volume is capped rather than the feature set
  • Plans described as unlimited are capped in the fair use policy at 10,000 credits a month for non-paying accounts
  • Connecting a mailbox that is not Gmail or Microsoft requires a paid plan
  • How many records can be selected at once varies by tier
  • Running out of credits means buying more rather than waiting for a reset

Reclaim.ai

  • No offline access or push notifications for schedule changes
  • Free tier is very limited (1 habit, 1 scheduling link, 1-week scheduling range)
  • Pricing is complex with hidden costs from AI Agent quotas and Attendee User (AU) charges
  • Weak mobile experience; primarily a web and browser extension tool
  • Requires 20-30 minutes setup and 2-week evaluation before effectiveness is clear
  • Outlook Calendar support is less mature with occasional sync delays

Pricing, plan by plan

Apollo.io

Free
  • FreeFree
    • Basic contact search
    • Limited searches
  • Starter$49/month
    • Everything in Free
    • Advanced search
    • Email finder
  • Professional$149/month
    • Everything in Starter
    • Automation
    • Advanced analytics

Reclaim.ai

Free
  • FreeFree
    • 1 user
    • 1 scheduling link
    • 1 smart meeting
  • Starter$10/month
    • Unlimited habits
    • Unlimited scheduling links
    • Task integrations
  • Business$15/month
    • Starter features
    • Smart meetings
    • Team collaboration
  • Enterprise$22/month
    • Business features
    • SSO
    • Custom integrations

Which should you pick?

Choose Apollo.io if

  • You need contact database.
  • You want to start without paying.
  • You also want email finder.
Apollo.io review

Choose Reclaim.ai if

  • You need smart scheduling.
  • You want to start without paying.
  • You work on Web, iOS, Android, Browser Extension.
  • You also want habit tracking.
Reclaim.ai review

Questions people ask

Is Apollo.io or Reclaim.ai better?
Neither clearly leads. Apollo.io starts at Free and Reclaim.ai at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Apollo.io or Reclaim.ai?
Apollo.io starts at Free and Reclaim.ai at Free.
Does Apollo.io or Reclaim.ai run on more platforms?
Apollo.io runs on Web. Reclaim.ai runs on Web, iOS, Android, Browser Extension.
Can I use Apollo.io for free?
Both have a free tier, so you can try either at no cost before committing.
What is Apollo.io best used for?
Apollo.io is most often used for lead generation, prospect research, sales automation. Of those, lead generation and prospect research are not what Reclaim.ai is typically brought in for.
What can Apollo.io do that Reclaim.ai cannot?
Apollo.io covers Contact database, Email finder, Lead search, Automation. Reclaim.ai covers Smart scheduling, Habit tracking, Task integration, Buffer time. Both handle Outlook, Slack, Web support.

Answered from the vendors’ own pages

Reclaim.ai: What does Reclaim.ai's free plan include?

The free plan includes limited features: 1 user, 1 scheduling link, 1 smart meeting, 3 habits maximum, 1 calendar sync, and a 13-week scheduling range.

Source
Reclaim.ai: How much does Reclaim.ai cost?

Starter costs $10/seat/month, Business $15/seat/month, and Enterprise $22/seat/month on yearly billing. Pricing excludes additional costs for AI Agent quotas and Attendee Users (AU).

Source
Reclaim.ai: Can I use Reclaim.ai on my phone?

Reclaim.ai is primarily a web and browser extension tool. Mobile apps exist but function better as viewers than editors. Real work requires desktop access.

Source
Reclaim.ai: Does Reclaim.ai work with Outlook Calendar?

Reclaim was built for Google Calendar first. Outlook support exists but is less mature, with occasional sync delays and fewer features compared to Google Calendar integration.

Source
Reclaim.ai: What tasks and projects can Reclaim.ai integrate with?

Reclaim integrates with Todoist, Asana, ClickUp, Jira, and Linear for task scheduling and automation.

Source
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Related pages

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