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Software · head to head

Capsule vs Reclaim.ai

Capsule logo

Capsule

Software

Visual CRM for small teams

From
$19/month
Rated
-
Full reviewWebsite
Reclaim.ai logo

Reclaim.ai

Software

Smart scheduling for busy teams

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Reclaim.ai has a free tier, so it costs nothing to try first.
  • Each has a real cost: Capsule the free plan is capped at 2 users, 250 contacts, 5 custom fields and a single pipeline; Reclaim.ai no offline access or push notifications for schedule changes
  • They diverge on capability: Capsule covers Contact management, Reclaim.ai covers Smart scheduling.

Where they differ

Only the attributes on which Capsule and Reclaim.ai actually diverge.

Attributes where Capsule and Reclaim.ai differ
AttributeCapsuleReclaim.ai
Starting price$19/monthFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWeb, Ios, AndroidWeb, iOS, Android, Browser Extension
Founded20082019

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capsule

  • Contact management
  • Deal tracking
  • Task management
  • Email sync
  • Activity timeline
  • Zapier
  • Google Apps
  • GDPR

Only in Reclaim.ai

  • Smart scheduling
  • Habit tracking
  • Task integration
  • Buffer time
  • Meeting optimization
  • Google Calendar
  • Outlook
  • Todoist

Both cover

  • Slack
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Capsule

  • Simple contact and pipeline CRM for a small teamnot Reclaim.ai
  • Tracking deals and follow-up tasksnot Reclaim.ai
  • Linking emails and notes to contact recordsnot Reclaim.ai
  • Multiple sales pipelines on the paid tiersnot Reclaim.ai

Reclaim.ai

  • Schedulingnot Capsule
  • Appointment bookingnot Capsule
  • Time trackingnot Capsule
  • Resource managementnot Capsule
  • Team coordinationnot Capsule

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capsule

  • The free plan is capped at 2 users, 250 contacts, 5 custom fields and a single pipeline
  • Contact ceilings gate every tier, from 30,000 on Starter to 120,000 on Advanced
  • Per-user prices are not shown as figures on the pricing page, only as tier names
  • Ultimate is quote-only

Reclaim.ai

  • No offline access or push notifications for schedule changes
  • Free tier is very limited (1 habit, 1 scheduling link, 1-week scheduling range)
  • Pricing is complex with hidden costs from AI Agent quotas and Attendee User (AU) charges
  • Weak mobile experience; primarily a web and browser extension tool
  • Requires 20-30 minutes setup and 2-week evaluation before effectiveness is clear
  • Outlook Calendar support is less mature with occasional sync delays

Pricing, plan by plan

Capsule

$19/month
  • Starter$19/month
    • Contact management
    • Task tracking
  • Professional$39/month
    • Everything in Starter
    • Pipeline management
    • Reporting
  • Enterprise$99/month
    • Everything in Professional
    • Custom fields
    • API access

Reclaim.ai

Free
  • FreeFree
    • 1 user
    • 1 scheduling link
    • 1 smart meeting
  • Starter$10/month
    • Unlimited habits
    • Unlimited scheduling links
    • Task integrations
  • Business$15/month
    • Starter features
    • Smart meetings
    • Team collaboration
  • Enterprise$22/month
    • Business features
    • SSO
    • Custom integrations

Which should you pick?

Choose Capsule if

  • You need contact management.
  • You work on Web, Ios, Android.
  • You also want deal tracking.
Capsule review

Choose Reclaim.ai if

  • You need smart scheduling.
  • You want to start without paying.
  • You work on Web, iOS, Android, Browser Extension.
  • You also want habit tracking.
Reclaim.ai review

Questions people ask

Is Capsule or Reclaim.ai better?
Neither clearly leads. Capsule starts at $19/month and Reclaim.ai at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capsule or Reclaim.ai?
Reclaim.ai has a free tier; the other does not. Paid plans start at $19/month for Capsule and Free for Reclaim.ai.
Does Capsule or Reclaim.ai run on more platforms?
Capsule runs on Web, Ios, Android. Reclaim.ai runs on Web, iOS, Android, Browser Extension.
Can I use Reclaim.ai for free?
Yes. Reclaim.ai has a free tier, so you can try it without paying. Capsule starts at $19/month.
What is Capsule best used for?
Capsule is most often used for simple contact and pipeline crm for a small team, tracking deals and follow-up tasks, linking emails and notes to contact records, multiple sales pipelines on the paid tiers. Of those, simple contact and pipeline crm for a small team and tracking deals and follow-up tasks are not what Reclaim.ai is typically brought in for.
What can Capsule do that Reclaim.ai cannot?
Capsule covers Contact management, Deal tracking, Task management, Email sync. Reclaim.ai covers Smart scheduling, Habit tracking, Task integration, Buffer time. Both handle Slack, Web support.

Answered from the vendors’ own pages

Reclaim.ai: What does Reclaim.ai's free plan include?

The free plan includes limited features: 1 user, 1 scheduling link, 1 smart meeting, 3 habits maximum, 1 calendar sync, and a 13-week scheduling range.

Source
Reclaim.ai: How much does Reclaim.ai cost?

Starter costs $10/seat/month, Business $15/seat/month, and Enterprise $22/seat/month on yearly billing. Pricing excludes additional costs for AI Agent quotas and Attendee Users (AU).

Source
Reclaim.ai: Can I use Reclaim.ai on my phone?

Reclaim.ai is primarily a web and browser extension tool. Mobile apps exist but function better as viewers than editors. Real work requires desktop access.

Source
Reclaim.ai: Does Reclaim.ai work with Outlook Calendar?

Reclaim was built for Google Calendar first. Outlook support exists but is less mature, with occasional sync delays and fewer features compared to Google Calendar integration.

Source
Reclaim.ai: What tasks and projects can Reclaim.ai integrate with?

Reclaim integrates with Todoist, Asana, ClickUp, Jira, and Linear for task scheduling and automation.

Source
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