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Software · head to head

When2meet vs Wodify

When2meet logo

When2meet

Software

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite
Wodify logo

Wodify

Software

CrossFit and gym management software

From
$99/month
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: When2meet no calendar synchronization capability; Wodify pricing is per location, advertised at $99 per month against a $199 per month list price
  • They diverge on capability: When2meet covers Visual availability grid, Wodify covers Workout tracking.

Where they differ

Only the attributes on which When2meet and Wodify actually diverge.

Attributes where When2meet and Wodify differ
AttributeWhen2meetWodify
Starting priceFree$99/month
Pricing modelfreesubscription
Free tierYesNo
PlatformsWebIos, Android, Web
Founded20032012

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Only in Wodify

  • Workout tracking
  • Performance leaderboards
  • Member management
  • Automated billing
  • Athlete app
  • Stripe
  • MailChimp
  • SugarWOD

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

When2meet

  • Schedulingnot Wodify
  • Appointment bookingnot Wodify
  • Time trackingnot Wodify
  • Resource managementnot Wodify
  • Team coordinationnot Wodify

Wodify

  • Gym and CrossFit box management with class booking and membership billingnot When2meet
  • Tracking member workout performance and leaderboardsnot When2meet
  • Running a multi location fitness franchise from one systemnot When2meet

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Wodify

  • Pricing is per location, advertised at $99 per month against a $199 per month list price
  • The discounted rate is tied to booking a demo by a stated deadline
  • SMS messaging is only available in the US and Canada

Pricing, plan by plan

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Wodify

$99/month
  • Core$99/month
    • Workout tracking
    • Basic management
    • Member app
  • Rise$199/month
    • Full management
    • Billing
    • Marketing

Which should you pick?

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Choose Wodify if

  • You need workout tracking.
  • You work on Ios, Android, Web.
  • You also want performance leaderboards.
Wodify review

Questions people ask

Is When2meet or Wodify better?
Neither clearly leads. When2meet starts at Free and Wodify at $99/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, When2meet or Wodify?
When2meet has a free tier; the other does not. Paid plans start at Free for When2meet and $99/month for Wodify.
Does When2meet or Wodify run on more platforms?
When2meet runs on Web. Wodify runs on Ios, Android, Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Wodify starts at $99/month.
What is When2meet best used for?
When2meet is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Wodify is typically brought in for.
What can When2meet do that Wodify cannot?
When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Wodify covers Workout tracking, Performance leaderboards, Member management, Automated billing. Both handle Web support.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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Related pages

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