Calendars · head to head
Skedda vs When2meet
The short version
- Each has a real cost: Skedda pricing is per space with a bundled minimum, so the entry Starter plan is $99 per month for 15 spaces whether or not you use them; When2meet no calendar synchronization capability
- They diverge on capability: Skedda covers Space scheduling, When2meet covers Visual availability grid.
- Prices and features above were last checked on 30 August 2026.
Where they differ
Only the attributes on which Skedda and When2meet actually diverge.
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Skedda
- Space scheduling
- Interactive floor maps
- Booking rules
- Self-service booking
- Usage analytics
- Google Calendar
- Outlook
- Microsoft Teams
Only in When2meet
- Visual availability grid
- No account required
- Drag-to-select availability
- Group overview
- Shareable links
Both cover
- Web support
What people use each for
The jobs each tool is most often brought in to do.
Skedda
- Booking desks and meeting rooms in a hybrid workplacenot When2meet
- Interactive floor plan based space management for officesnot When2meet
- Scheduling shared studios, courts and community spacesnot When2meet
When2meet
- Schedulingnot Skedda
- Appointment bookingnot Skedda
- Time trackingnot Skedda
- Resource managementnot Skedda
- Team coordinationnot Skedda
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Skedda
- Pricing is per space with a bundled minimum, so the entry Starter plan is $99 per month for 15 spaces whether or not you use them
- All published plans are quoted billed annually, with no monthly rate shown
- The rules and roles engine is basic on Starter and limited on Plus; the full engine requires Premier
- The insights dashboard is limited on the Starter plan
- Assigned spaces and unlimited custom fields require the Premier plan
- A dedicated account manager, legal agreement flexibility and white glove implementation are Enterprise only, and Enterprise carries no published price
- Every plan, including the cheapest, routes through Talk to Sales rather than self-serve checkout
When2meet
- No calendar synchronization capability
- No automated reminders to participants
- No dedicated mobile app, web-only access
- No integration with calendar systems or other tools
- Requires manual entry of availability rather than auto-sync from calendar
Pricing, plan by plan
Skedda
Free- Free TrialFree
- 30-day Premium trial
- No payment method required
- Plus (US/Canada)$249/month
- 35 included spaces
- Interactive floor plans
- Unlimited users and bookings
- Premier (US/Canada)$349/month
- 45 included spaces
- Everything in Plus
- Assigned spaces
- Starter (EMEA/APAC)$99/month
- 15 included spaces
When2meet
Free- FreeFree
- Unlimited events
- Visual availability
- No account needed
Which should you pick?
Choose Skedda if
- You need space scheduling.
- You want to start without paying.
- You work on Web, Ios, Android.
- You also want interactive floor maps.
Choose When2meet if
- You need visual availability grid.
- You want to start without paying.
- You also want no account required.
Questions people ask
- Is Skedda or When2meet better?
- Neither clearly leads. Skedda starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Skedda or When2meet?
- Skedda starts at Free and When2meet at Free.
- Does Skedda or When2meet run on more platforms?
- Skedda runs on Web, Ios, Android. When2meet runs on Web.
- Can I use Skedda for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Skedda best used for?
- Skedda is most often used for booking desks and meeting rooms in a hybrid workplace, interactive floor plan based space management for offices, scheduling shared studios, courts and community spaces. Of those, booking desks and meeting rooms in a hybrid workplace and interactive floor plan based space management for offices are not what When2meet is typically brought in for.
- What can Skedda do that When2meet cannot?
- Skedda covers Space scheduling, Interactive floor maps, Booking rules, Self-service booking. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.
Answered from the vendors’ own pages
Skedda: How much does Skedda cost?
Skedda pricing starts at $99 per month (EMEA/APAC) for the Starter plan with 15 spaces, or $249 per month (US/Canada) for the Plus plan with 35 spaces. Premier plans start at $199 (EMEA/APAC) or $349 (US/Canada) with expanded space counts and features.
SourceWhen2meet: Is When2meet free to use?
Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.
SourceSkedda: Does Skedda offer a free trial?
Yes, Skedda offers a free 30-day Premium trial that requires no payment method to get started. After trial expiration, customers must select a paid plan or the service will be deactivated.
SourceWhen2meet: Do I need to create an account to use When2meet?
No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.
SourceSkedda: What are the add-on costs for Skedda?
Skedda charges $99 per month for additional administrators and $4.99 per space for spaces exceeding the plan's included limit. Regional pricing varies between US/Canada and EMEA/APAC regions.
SourceWhen2meet: How does When2meet differ from Doodle or Calendly?
When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.
SourceRelated pages
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