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Clockify vs When2meet

Clockify logo

Clockify

All industries

Free time tracker for teams

From
Free
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling & Booking

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Clockify the free plan stops at 5 users; When2meet no calendar synchronization capability
  • They diverge on capability: Clockify covers Timer & manual time entry, When2meet covers Visual availability grid.

Where they differ

Only the attributes on which Clockify and When2meet actually diverge.

Attributes where Clockify and When2meet differ
AttributeClockifyWhen2meet
Pricing modelfreemiumfree
PlatformsWeb, Windows, Macos, Linux, Ios, Android, Browser-extensionWeb
CategoryAll industriesScheduling & Booking
Founded20172003

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Clockify

  • Timer & manual time entry
  • Timesheets
  • Calendar view
  • Projects & tasks
  • Reports & analytics
  • Team dashboard
  • Kiosk mode
  • Offline mode

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Clockify

  • Employee time trackingnot When2meet
  • Project time budgetsnot When2meet
  • Client billingnot When2meet
  • Productivity analysisnot When2meet
  • Payroll calculationnot When2meet

When2meet

  • Schedulingnot Clockify
  • Appointment bookingnot Clockify
  • Time trackingnot Clockify
  • Resource managementnot Clockify
  • Team coordinationnot Clockify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Clockify

  • The free plan stops at 5 users
  • Free accounts are throttled to 30 API requests per hour and 3 webhooks
  • Reporting on the free plan only covers a 1 month range
  • Invoicing needs Standard at $5.49 per seat per month and GPS tracking needs Pro at $7.99
  • SSO, SCIM provisioning, a custom subdomain and the audit log are Enterprise only at $11.99 per seat per month

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Clockify

Free
  • FreeFree
    • Unlimited users
    • Unlimited projects
    • Time tracking
  • Basic$3.99/user/month
    • Bulk edit
    • Billable rates
    • Rounding
  • Standard$5.49/user/month
    • Timesheet approvals
    • Invoicing
    • Scheduled reports
  • Pro$7.99/user/month
    • Profit & loss
    • GPS tracking
    • Screenshots

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Clockify if

  • You need timer & manual time entry.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Linux, Ios, Android, Browser-extension.
  • You also want timesheets.
Clockify review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Clockify or When2meet better?
Neither clearly leads. Clockify starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Clockify or When2meet?
Clockify starts at Free and When2meet at Free.
Does Clockify or When2meet run on more platforms?
Clockify runs on Web, Windows, Macos, Linux, Ios, Android, Browser-extension. When2meet runs on Web.
Can I use Clockify for free?
Both have a free tier, so you can try either at no cost before committing.
What is Clockify best used for?
Clockify is most often used for employee time tracking, project time budgets, client billing, productivity analysis. Of those, employee time tracking and project time budgets are not what When2meet is typically brought in for.
What can Clockify do that When2meet cannot?
Clockify covers Timer & manual time entry, Timesheets, Calendar view, Projects & tasks. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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Related pages

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