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Software · head to head

Podio vs MeisterTask

Podio logo

Podio

Software

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite
MeisterTask logo

MeisterTask

Software

The most intuitive project and task management tool

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Podio the free plan stops at 5 users and 100 items across the whole organisation; MeisterTask the free plan is limited to 3 projects, 5 notes and 20 AI credits
  • They diverge on capability: Podio covers Workspaces, MeisterTask covers Kanban boards.

Where they differ

Only the attributes on which Podio and MeisterTask actually diverge.

Attributes where Podio and MeisterTask differ
AttributePodioMeisterTask
Founded20092015

Identical on both: starting price (On request), pricing model (freemium), free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Google Drive
  • Dropbox
  • Zapier

Only in MeisterTask

  • Kanban boards
  • Automations
  • Time tracking
  • Checklists
  • Attachments
  • GitHub
  • Zendesk
  • MindMeister

Both cover

  • Slack
  • GDPR
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Podio

  • Building custom workspaces and apps without codenot MeisterTask
  • Project and task management for a small teamnot MeisterTask
  • Client collaboration with external users on the paid plansnot MeisterTask
  • Simple workflow automation between appsnot MeisterTask

MeisterTask

  • Kanban task and project management for small teamsnot Podio
  • Tracking work across projects with automations and time trackingnot Podio

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

MeisterTask

  • The free plan is limited to 3 projects, 5 notes and 20 AI credits
  • Recurring tasks and automations are excluded from the free plan entirely
  • Timeline views, subtasks, custom fields and custom reports require the Business plan at $24 per user per month
  • Subtasks being a Business feature means task breakdown is unavailable on the $12.50 Pro plan
  • SSO, workload planning and portfolios are Enterprise only with no published price

Pricing, plan by plan

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

MeisterTask

On request
  • BasicFree
    • 3 projects
    • Basic features
  • Pro$8.25/month
    • Unlimited projects
    • Automations
    • Integrations

Which should you pick?

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Choose MeisterTask if

  • You need kanban boards.
  • You work on Web, Ios, Android.
  • You also want automations.
MeisterTask review

Questions people ask

Is Podio or MeisterTask better?
Neither clearly leads. Podio starts at On request and MeisterTask at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Podio or MeisterTask?
Podio starts at On request and MeisterTask at On request.
Does Podio or MeisterTask run on more platforms?
Both run on Web, Ios, Android, so platform support will not decide this one for you.
What is Podio best used for?
Podio is most often used for building custom workspaces and apps without code, project and task management for a small team, client collaboration with external users on the paid plans, simple workflow automation between apps. Of those, building custom workspaces and apps without code and project and task management for a small team are not what MeisterTask is typically brought in for.
What can Podio do that MeisterTask cannot?
Podio covers Workspaces, Apps, Workflows, Tasks. MeisterTask covers Kanban boards, Automations, Time tracking, Checklists. Both handle Slack, GDPR, Web support, Ios support.
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