Software · head to head
Pilot vs Workable
The short version
- Only Workable has a free tier, so it costs nothing to try first.
- Each has a real cost: Pilot the Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data; Workable the Standard plan is $299 a month and still charges separately for texting at $89, video interviews at $109 and assessments at $59 a month
- They diverge on capability: Pilot covers Bookkeeping, Workable covers Job posting.
Where they differ
Only the attributes on which Pilot and Workable actually diverge.
Identical on both: platforms (Web), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Pilot
- Bookkeeping
- CFO services
- Tax preparation
- R&D tax credits
- Financial reporting
- QuickBooks
- Stripe
- Brex
Only in Workable
- Job posting
- Applicant tracking
- Candidate management
- Onboarding
- Employee engagement
- Analytics
- Mobile app
- Integrations
What people use each for
The jobs each tool is most often brought in to do.
Pilot
- Outsourced monthly bookkeeping for startups and small businessesnot Workable
- Federal, state and Delaware franchise tax filing for US companiesnot Workable
- Fractional CFO support for financial planning and fundraisingnot Workable
Workable
- Posting jobs and tracking candidates through an applicant tracking systemnot Pilot
- Running structured interviews, assessments and offers in one placenot Pilot
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Pilot
- The Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
- A dedicated US-based bookkeeper, accrual-basis books and phone support require the Core plan, which is contact sales and billed annually
- Core caps bill management at 10 vendor bills per month
- Keeping an existing QuickBooks account with historical data requires the Custom plan
- Accounts receivable, accounts payable, payroll administration and CFO advisory are Custom plan only
- Monthly reports arrive on the 10th business day on Core and the 6th business day only on Custom
- Tax filing is sold separately, starting at $1,000 per year for single member LLCs and $2,000 per year for partnerships and S-Corps, billed annually
- The tax service must be purchased together with Pilot Bookkeeping
- Partnership and S-Corp tax filing includes up to 25 1099-NEC filings
Workable
- The Standard plan is $299 a month and still charges separately for texting at $89, video interviews at $109 and assessments at $59 a month
- Reaching a plan where those three are included means Premier at $599 a month
- Unlimited active jobs is qualified by a fair usage limit rather than being an actual cap
- AI features run on credits, and credits expire one year from purchase
- Published plan prices cover 1 to 20 employees, so larger headcounts are quoted separately
Pricing, plan by plan
Pilot
$29/month- Core$599/month
- Bookkeeping
- Accrual basis
- Monthly close
- Plus$849/month
- CFO support
- Custom reporting
- Board deck
Workable
Free- FreeFree
- Basic recruitment
- Limited hires
- Basic tracking
- Plus$undefined/month
- Advanced recruitment
- Engagement tools
- Analytics
Which should you pick?
Choose Workable if
- You need job posting.
- You want to start without paying.
- You also want applicant tracking.
Questions people ask
- Is Pilot or Workable better?
- Neither clearly leads. Pilot starts at $29/month and Workable at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Pilot or Workable?
- Workable has a free tier; the other does not. Paid plans start at $29/month for Pilot and Free for Workable.
- Does Pilot or Workable run on more platforms?
- Both run on Web, so platform support will not decide this one for you.
- Can I use Workable for free?
- Yes. Workable has a free tier, so you can try it without paying. Pilot starts at $29/month.
- What is Pilot best used for?
- Pilot is most often used for outsourced monthly bookkeeping for startups and small businesses, federal, state and delaware franchise tax filing for us companies, fractional cfo support for financial planning and fundraising. Of those, outsourced monthly bookkeeping for startups and small businesses and federal, state and delaware franchise tax filing for us companies are not what Workable is typically brought in for.
- What can Pilot do that Workable cannot?
- Pilot covers Bookkeeping, CFO services, Tax preparation, R&D tax credits. Workable covers Job posting, Applicant tracking, Candidate management, Onboarding.
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