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Recruitment · head to head

Pilot vs Workable

Pilot logo

Pilot

Recruitment

Bookkeeping, CFO, and tax for startups

From
On request
Rated
-
Full reviewWebsite
Workable logo

Workable

Recruitment

Recruitment and employee engagement platform

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Workable has a free tier, so it costs nothing to try first.
  • Each has a real cost: Pilot the Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data; Workable the Standard plan is $299 a month and still charges separately for texting at $89, video interviews at $109 and assessments at $59 a month
  • They diverge on capability: Pilot covers Bookkeeping, Workable covers Job posting.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Pilot and Workable actually diverge.

Attributes where Pilot and Workable differ
AttributePilotWorkable
Starting priceOn requestFree
Pricing modelsubscriptionusage-based
Free tierNoYes
Founded20172012

Identical on both: platforms (Web), user rating (Not yet rated), category (Recruitment).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Pilot

  • Bookkeeping
  • CFO services
  • Tax preparation
  • R&D tax credits
  • Financial reporting
  • QuickBooks
  • Stripe
  • Brex

Only in Workable

  • Job posting
  • Applicant tracking
  • Candidate management
  • Onboarding
  • Employee engagement
  • Analytics
  • Mobile app
  • Integrations

What people use each for

The jobs each tool is most often brought in to do.

Pilot

  • Small business bookkeeping and accountingnot Workable
  • Tax preparation and filingnot Workable
  • CFO consulting for startupsnot Workable
  • Payroll and HR administrationnot Workable

Workable

  • Posting jobs and tracking candidates through an applicant tracking systemnot Pilot
  • Running structured interviews, assessments and offers in one placenot Pilot

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Pilot

  • The Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • A dedicated US-based bookkeeper, accrual-basis books and phone support require the Core plan, which is contact sales and billed annually
  • Core caps bill management at 10 vendor bills per month
  • Keeping an existing QuickBooks account with historical data requires the Custom plan
  • Accounts receivable, accounts payable, payroll administration and CFO advisory are Custom plan only
  • Monthly reports arrive on the 10th business day on Core and the 6th business day only on Custom
  • Tax filing is sold separately, starting at $1,000 per year for single member LLCs and $2,000 per year for partnerships and S-Corps, billed annually
  • The tax service must be purchased together with Pilot Bookkeeping
  • Partnership and S-Corp tax filing includes up to 25 1099-NEC filings

Workable

  • The Standard plan is $299 a month and still charges separately for texting at $89, video interviews at $109 and assessments at $59 a month
  • Reaching a plan where those three are included means Premier at $599 a month
  • Unlimited active jobs is qualified by a fair usage limit rather than being an actual cap
  • AI features run on credits, and credits expire one year from purchase
  • Published plan prices cover 1 to 20 employees, so larger headcounts are quoted separately

Pricing, plan by plan

Pilot

On request
  • Bookkeeping Essentials$99/month
    • Up to $100,000 in monthly expenses
    • AI-powered transaction categorization
    • Monthly closing
  • Bookkeeping CoreFree
    • Dedicated US-based bookkeeper
    • Cash or accrual-basis bookkeeping
    • Bill management for up to 10 vendor bills monthly
  • Tax Single Member LLC$1000/year
    • Federal and state income tax filing
    • Schedule C reporting
  • Tax Partnerships & S-Corps$2000/year
    • Federal and state filings
    • Up to 25 1099-NEC filings

Workable

Free
  • FreeFree
    • Basic recruitment
    • Limited hires
    • Basic tracking
  • Plus$undefined/month
    • Advanced recruitment
    • Engagement tools
    • Analytics

Which should you pick?

Choose Pilot if

  • You need bookkeeping.
  • You also want cfo services.
Pilot review

Choose Workable if

  • You need job posting.
  • You want to start without paying.
  • You also want applicant tracking.
Workable review

Questions people ask

Is Pilot or Workable better?
Neither clearly leads. Pilot starts at On request and Workable at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Pilot or Workable?
Workable has a free tier; the other does not. Paid plans start at On request for Pilot and Free for Workable.
Does Pilot or Workable run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use Workable for free?
Yes. Workable has a free tier, so you can try it without paying. Pilot starts at On request.
What is Pilot best used for?
Pilot is most often used for small business bookkeeping and accounting, tax preparation and filing, cfo consulting for startups, payroll and hr administration. Of those, small business bookkeeping and accounting and tax preparation and filing are not what Workable is typically brought in for.
What can Pilot do that Workable cannot?
Pilot covers Bookkeeping, CFO services, Tax preparation, R&D tax credits. Workable covers Job posting, Applicant tracking, Candidate management, Onboarding.

Answered from the vendors’ own pages

Pilot: What is the starting price for Pilot bookkeeping?

Bookkeeping Essentials starts at $99/month and includes up to $100,000 in monthly expenses with AI-powered categorization. Bookkeeping Core pricing starts at $0/month (billed annually) with a dedicated US-based bookkeeper.

Source
Workable: What does a Workable subscription cost and how is it billed?

Workable offers three pricing tiers: Standard at $299/month ($3,588/year with 20% discount), Premier at $599/month ($7,188/year), and Enterprise at $719/month ($8,628/year). Annual plans save 20% compared to monthly billing.

Source
Pilot: What tax services does Pilot offer?

Pilot offers tax filing starting at $1,000/year for Single Member LLCs, $2,000/year for Partnerships & S-Corps, and $2,450/year for C-Corps, each including federal and state filings.

Source
Workable: Does Workable offer a free trial?

Yes, Workable offers a 15-day free trial that requires no credit card.

Source
Pilot: How much do Pilot CFO services cost?

CFO Basic starts at $1,750/month (billed annually) with monthly consultation; CFO Essentials at $3,150/month (billed annually) with bi-weekly calls; CFO Custom at $5,250/month (billed annually) with weekly calls and strategic planning.

Source
Workable: What happens to AI credits if I don't use them before they expire?

AI credits are non-refundable and expire 1 year from purchase. If you purchase additional credits beyond the 3,000 included with your plan, unused credits will be forfeited after 12 months.

Source
Workable: Do I get support included with my Workable subscription?

Workable includes priority support for advanced features, and the pricing page mentions GDPR automation tools for compliance, though specific support response times are not detailed on the pricing page.

Source
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