Softwr

Recruitment & ATS · head to head

Ashby vs Pilot

Ashby logo

Ashby

Recruitment & ATS

All-in-one recruiting software

From
$400/month
Rated
-
Full reviewWebsite
Pilot logo

Pilot

Recruitment & ATS

Bookkeeping, CFO, and tax for startups

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Ashby no native iOS or Android mobile app; only mobile web access with limited functionality; Pilot the Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • They diverge on capability: Ashby covers Applicant Tracking, Pilot covers Bookkeeping.

Where they differ

Only the attributes on which Ashby and Pilot actually diverge.

Attributes where Ashby and Pilot differ
AttributeAshbyPilot
Starting price$400/month$29/month
Pricing modelUnknownsubscription
Founded20182017

Identical on both: free tier (No), platforms (Web), user rating (Not yet rated), category (Recruitment & ATS).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Ashby

  • Applicant Tracking
  • CRM
  • Scheduling
  • Analytics
  • Sourcing
  • Offer Management
  • Reporting
  • LinkedIn

Only in Pilot

  • Bookkeeping
  • CFO services
  • Tax preparation
  • R&D tax credits
  • Financial reporting
  • QuickBooks
  • Stripe
  • Brex

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Ashby

  • End to end applicant tracking for startups through to enterprisenot Pilot
  • Sourcing and candidate relationship managementnot Pilot
  • Interview scheduling and coordinationnot Pilot
  • Recruiting analytics, including as a standalone module alongside an existing ATSnot Pilot
  • Structured hiring and consistent candidate assessmentnot Pilot

Pilot

  • Outsourced monthly bookkeeping for startups and small businessesnot Ashby
  • Federal, state and Delaware franchise tax filing for US companiesnot Ashby
  • Fractional CFO support for financial planning and fundraisingnot Ashby

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Ashby

  • No native iOS or Android mobile app; only mobile web access with limited functionality
  • Email lookup quotas and limited bulk actions for high-volume sourcing workflows
  • Advanced workflow branching and custom fields system are less flexible than competitors

Pilot

  • The Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • A dedicated US-based bookkeeper, accrual-basis books and phone support require the Core plan, which is contact sales and billed annually
  • Core caps bill management at 10 vendor bills per month
  • Keeping an existing QuickBooks account with historical data requires the Custom plan
  • Accounts receivable, accounts payable, payroll administration and CFO advisory are Custom plan only
  • Monthly reports arrive on the 10th business day on Core and the 6th business day only on Custom
  • Tax filing is sold separately, starting at $1,000 per year for single member LLCs and $2,000 per year for partnerships and S-Corps, billed annually
  • The tax service must be purchased together with Pilot Bookkeeping
  • Partnership and S-Corp tax filing includes up to 25 1099-NEC filings

Pricing, plan by plan

Ashby

$400/month
  • Foundations$400/month
    • Core ATS
    • Scheduling
    • Basic reporting

Pilot

$29/month
  • Core$599/month
    • Bookkeeping
    • Accrual basis
    • Monthly close
  • Plus$849/month
    • CFO support
    • Custom reporting
    • Board deck

Which should you pick?

Choose Ashby if

  • You need applicant tracking.
  • You also want crm.
Ashby review

Choose Pilot if

  • You need bookkeeping.
  • You also want cfo services.
Pilot review

Questions people ask

Is Ashby or Pilot better?
Neither clearly leads. Ashby starts at $400/month and Pilot at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Ashby or Pilot?
Ashby starts at $400/month and Pilot at $29/month.
Does Ashby or Pilot run on more platforms?
Both run on Web, so platform support will not decide this one for you.
What is Ashby best used for?
Ashby is most often used for end to end applicant tracking for startups through to enterprise, sourcing and candidate relationship management, interview scheduling and coordination, recruiting analytics, including as a standalone module alongside an existing ats. Of those, end to end applicant tracking for startups through to enterprise and sourcing and candidate relationship management are not what Pilot is typically brought in for.
What can Ashby do that Pilot cannot?
Ashby covers Applicant Tracking, CRM, Scheduling, Analytics. Pilot covers Bookkeeping, CFO services, Tax preparation, R&D tax credits. Both handle Web support.

Answered from the vendors’ own pages

Ashby: What integrations does Ashby support?

Ashby integrates with Slack for recruiting notifications, Zapier for automation with 9,000+ apps, and has an open API for custom workflows. It also supports 250+ marketplace integrations.

Source
Ashby: Does Ashby have a mobile app?

Ashby does not have native iOS or Android apps. The platform is cloud-based accessible via mobile web, but mobile functionality is limited compared to desktop.

Source
Ashby: What is the minimum price for Ashby?

The Foundations plan starts at $400 per month for companies up to 100 employees. Plus and Enterprise plans are custom quoted based on company size.

Source
Ashby: Can Ashby create and update jobs across multiple job boards?

Yes, Ashby integrates with job boards and allows you to manage candidate pipeline, scheduling, and analytics in one platform.

Source
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