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Cybersecurity · head to head

Netwrix vs OnBase

Netwrix logo

Netwrix

Cybersecurity

Data access governance and change auditing across Active Directory, file shares and Microsoft 365

From
On request
Free plan
No
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite

The short version

  • Each has a real cost: Netwrix the portfolio is assembled from acquisitions, so consoles, agents and licensing metrics differ between products and the platform story is ahead of the engineering reality.; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • They diverge on capability: Netwrix covers Change auditing, OnBase covers Content Management.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Netwrix and OnBase actually diverge.

Attributes where Netwrix and OnBase differ
AttributeNetwrixOnBase
Starting priceOn request$400/month
Pricing modelquotesubscription
PlatformsWindows, WebWeb, Mobile
CategoryCybersecurityGovernment
FoundedUnknown1991

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Netwrix

  • Change auditing
  • Effective permissions
  • Data classification
  • Access remediation
  • Threat detection
  • Group policy management

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

Netwrix

  • An organisation that cannot tell an auditor who has access to a sensitive file share and needs an answer with evidencenot OnBase
  • A security team reducing ransomware blast radius by removing Everyone and Domain Users permissions from sensitive datanot OnBase
  • An IT team investigating an unexplained Active Directory change and needing the exact account, time and previous valuenot OnBase
  • A company responding to GDPR data subject access requests that must first locate personal data scattered across legacy sharesnot OnBase

OnBase

  • Citizen Servicesnot Netwrix
  • Records Managementnot Netwrix
  • Public Safetynot Netwrix
  • Civic Engagementnot Netwrix

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Netwrix

  • The portfolio is assembled from acquisitions, so consoles, agents and licensing metrics differ between products and the platform story is ahead of the engineering reality.
  • Licensing metrics vary by product, per enabled user for some and per managed asset for others, which makes assembling a multi-product quote unusually difficult to compare against a single-vendor competitor.
  • Auditing agents and collectors add load to domain controllers and file servers, and large estates need careful sizing to avoid degrading the systems being monitored.
  • It reports and remediates but does not enforce access decisions at request time, so it complements rather than replaces identity governance and buyers still need an IGA tool for certification workflows.
  • Coverage is strongest on Microsoft estates; Linux, NAS appliances and non-Microsoft SaaS are supported unevenly and often need additional modules or trail behind on feature parity.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

Netwrix

On request
  • Netwrix Platform$undefined/year
    • Priced per enabled user or per managed asset depending on the product
    • Auditing, data classification, privileged access and threat products licensed separately
    • Netwrix 1Secure SaaS console with a 14-day free trial

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose Netwrix if

  • You need change auditing.
  • You work on Windows, Web.
  • You also want effective permissions.
Netwrix review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is Netwrix or OnBase better?
Neither clearly leads. Netwrix starts at On request and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Netwrix or OnBase?
Netwrix starts at On request and OnBase at $400/month.
Does Netwrix or OnBase run on more platforms?
Netwrix runs on Windows, Web. OnBase runs on Web, Mobile.
What is Netwrix best used for?
Netwrix is most often used for an organisation that cannot tell an auditor who has access to a sensitive file share and needs an answer with evidence, a security team reducing ransomware blast radius by removing everyone and domain users permissions from sensitive data, an it team investigating an unexplained active directory change and needing the exact account, time and previous value, a company responding to gdpr data subject access requests that must first locate personal data scattered across legacy shares. Of those, an organisation that cannot tell an auditor who has access to a sensitive file share and needs an answer with evidence and a security team reducing ransomware blast radius by removing everyone and domain users permissions from sensitive data are not what OnBase is typically brought in for.
What can Netwrix do that OnBase cannot?
Netwrix covers Change auditing, Effective permissions, Data classification, Access remediation. OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

Netwrix: Does it replace identity governance?

No. It shows you who has access and lets you fix it, but recertification campaigns and access request workflow are an IGA product.

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
Netwrix: Is there a SaaS option?

Netwrix 1Secure is the cloud console covering data and identity visibility, with a 14-day free trial including full access.

OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
Netwrix: How is it priced?

Per enabled user or per managed asset depending on the product, quoted rather than published. Assume separate line items per module.

OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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