Software · head to head
Microsoft To Do vs Google Calendar
The short version
- They diverge on capability: Microsoft To Do covers My Day suggestions, Google Calendar covers Event scheduling.
Where they differ
Only the attributes on which Microsoft To Do and Google Calendar actually diverge.
| Attribute | Microsoft To Do | Google Calendar |
|---|---|---|
| Pricing model | free | Unknown |
| Platforms | Web, Ios, Android, Windows, Macos | Web, iOS, Android, macOS, Windows |
| Founded | 1975 | 1998 |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft To Do
- My Day suggestions
- List sharing
- Steps
- Due dates
- Reminders
- Outlook
- Microsoft 365
- Microsoft Teams
Only in Google Calendar
- Event scheduling
- Multiple calendars
- Reminders and notifications
- Event sharing
- Video conferencing integration
- Gmail
- Google Meet
- Google Tasks
Both cover
- Web support
- Ios support
- Android support
What people use each for
The jobs each tool is most often brought in to do.
Microsoft To Do
- Scheduling
- Appointment booking
- Time tracking
- Resource management
- Team coordination
Google Calendar
- Scheduling
- Appointment booking
- Time tracking
- Resource management
- Team coordination
Both are used for scheduling, appointment booking, time tracking, resource management, team coordination, on those jobs the choice comes down to price and fit rather than capability.
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft To Do
Nothing recorded yet. See the Microsoft To Do review.
Google Calendar
- No AI-driven scheduling assistance or automatic meeting time optimization
- Lacks built-in appointment booking pages or payment integrations for scheduling
- Limited mobile support for shared calendars and unreliable push notifications on phones
- No native task management or project tracking features within the calendar interface
- Limited offline functionality on the web (read-only mode only)
- Strict usage limits (maximum 60 calendars, 750 shares per time period)
Pricing, plan by plan
Microsoft To Do
Free- FreeFree
- Unlimited tasks
- My Day
- List sharing
Google Calendar
Free- PersonalFree
- Event scheduling
- Sharing
- Notifications
- Google Workspace Business Starter$7/month
- All personal features
- Team collaboration
- 30GB storage
Which should you pick?
Choose Microsoft To Do if
- You need my day suggestions.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want list sharing.
Choose Google Calendar if
- You need event scheduling.
- You want to start without paying.
- You work on Web, iOS, Android, macOS, Windows.
- You also want multiple calendars.
Questions people ask
- Is Microsoft To Do or Google Calendar better?
- Neither clearly leads. Microsoft To Do starts at Free and Google Calendar at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft To Do or Google Calendar?
- Microsoft To Do starts at Free and Google Calendar at Free.
- Does Microsoft To Do or Google Calendar run on more platforms?
- Microsoft To Do runs on Web, Ios, Android, Windows, Macos. Google Calendar runs on Web, iOS, Android, macOS, Windows.
- Can I use Microsoft To Do for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Microsoft To Do best used for?
- Microsoft To Do is most often used for scheduling, appointment booking, time tracking, resource management.
- What can Microsoft To Do do that Google Calendar cannot?
- Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Google Calendar covers Event scheduling, Multiple calendars, Reminders and notifications, Event sharing. Both handle Web support, Ios support, Android support.
Answered from the vendors’ own pages
Google Calendar: Can I use Google Calendar offline?
Yes. On the web, Google Calendar works in read-only mode offline for cached events. On iOS and Android, the Google Calendar app automatically caches recent events and lets you create, edit, and respond to events offline. Changes sync automatically when you reconnect to the internet.
SourceGoogle Calendar: Can I export my calendar data?
Yes. Google Calendar exports as ICS files through Settings > Import & export > Export. ICS files are readable by Outlook, Apple Calendar, Thunderbird, and most other calendar applications.
SourceGoogle Calendar: Does Google Calendar integrate with video conferencing?
Yes. Google Calendar integrates natively with Google Meet and Zoom. When you create an event, you can add a video conference link directly. Other platforms like Webex and GoTo Meeting can be integrated via Zapier or third-party automation.
SourceGoogle Calendar: Can I share my calendar with teams?
Yes. You can share individual calendars with specific people or make them publicly viewable. However, accessing shared calendars on mobile devices has limitations, and push notifications for shared calendars may not work reliably on phones.
SourceGoogle Calendar: Does Google Calendar work with Outlook?
No direct integration. You can manually import/export using ICS files or use third-party tools like Zapier to sync events. This is different from Outlook, which integrates seamlessly within Microsoft 365.
SourceGoogle Calendar: Is there a cost to use Google Calendar?
Google Calendar is free for personal use. Google Workspace plans (which include Calendar) start at $7 per user per month for business use.
Source