Surveys · head to head
Microsoft Forms vs Woopra
Microsoft Forms
Surveys
Survey tool bundled into Microsoft 365 with no standalone price, where the real constraints are tenant policy, residency and admin visibility
- From
- Free
- Free plan
- Yes
The short version
- Each has a real cost: Microsoft Forms the Advanced Data Residency add-on explicitly does not cover Microsoft Forms, so a tenant that has paid for regional residency still has its survey responses provisioned according to best-effort guidance rather than a contractual commitment.; Woopra the entry Pro plan starts at $999 per month, and no lower or free tier is published
- They diverge on capability: Microsoft Forms covers Bundled licensing, Woopra covers Real-time analytics.
- Prices and features above were last checked on 31 August 2026.
Where they differ
Only the attributes on which Microsoft Forms and Woopra actually diverge.
| Attribute | Microsoft Forms | Woopra |
|---|---|---|
| Pricing model | Included with Microsoft 365, not sold separately | freemium |
| Platforms | Web, iOS, Android | Web |
| Category | Surveys | Marketing |
| Founded | Unknown | 2011 |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft Forms
- Bundled licensing
- Very high response ceiling
- File upload questions
- Co-authoring
- eDiscovery coverage
- Surveys Agent in Copilot
Only in Woopra
- Real-time analytics
- Customer tracking
- Segmentation
- Automation
- Salesforce
- HubSpot
- GDPR
- Cloud deployment
What people use each for
The jobs each tool is most often brought in to do.
Microsoft Forms
- Internal surveys and quizzes inside an organisation that already pays for Microsoft 365 and does not want a second vendor contractnot Woopra
- Education settings where quizzes need automatic grading and results in Excel without procurement approvalnot Woopra
- Quick polls inside Microsoft Teams where the response data should stay in the same tenant as everything elsenot Woopra
- Any case where the deciding factor is that no purchase order is requirednot Woopra
Woopra
- Tracking individual customer journeys across web, app and support touchpointsnot Microsoft Forms
- Product and behavioural analytics with retention and funnel reportsnot Microsoft Forms
- Triggering downstream actions from customer behaviournot Microsoft Forms
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft Forms
- The Advanced Data Residency add-on explicitly does not cover Microsoft Forms, so a tenant that has paid for regional residency still has its survey responses provisioned according to best-effort guidance rather than a contractual commitment.
- Above 50,000 responses a form degrades sharply: only CSV export continues to work, while summary charts, viewing individual responses, printing, shared summary links and manual quiz grading all stop.
- Forms belonging to an account that is hard deleted, or deleted more than thirty days earlier, are not recoverable at all, so an unmanaged leaver process destroys survey data silently.
- The administrator settings that govern external sharing, template sharing and result summary sharing are only available to education and Microsoft 365 Apps for business customers, leaving many commercial tenants without the controls the documentation describes.
- A summary sharing link that has already been created continues to work for anyone inside or outside the organisation even after the form is restricted, so tightening permissions does not close an existing leak unless the link is deleted explicitly.
Woopra
- The entry Pro plan starts at $999 per month, and no lower or free tier is published
- Single Sign-On requires the Enterprise plan
- Data warehouse sync, data governance, organisation-level B2B tracking and the AI prediction features are Enterprise only
- Pro is capped at 50 user seats and 2 years of data retention
- Dedicated support and onboarding are Enterprise only; Pro gets online support
- Enterprise is custom priced with no published rate
Pricing, plan by plan
Microsoft Forms
Free- Free consumer Microsoft accountFree
- 200 responses per form
- 400 forms per account, including the recycle bin
- 200 questions per form
- Paid consumer Microsoft account$undefined/year
- Included in the subscription price, not sold separately
- 1,000 responses per form
- 400 forms per account
- Microsoft 365 work or school licence$undefined/year
- Included in the subscription price, not sold separately
- 5,000,000 responses per form
- Included in Business Basic, Standard, Premium, Office 365 E1, E3, E5 and Microsoft 365 F3
- Government GCC High and DoD$undefined/year
- Included in the subscription price, not sold separately
- 50,000 responses per form
- No email notification, video insert, Bing image search or phishing protection
Woopra
Free- FreeFree
- Real-time analytics
- Basic dashboards
Which should you pick?
Choose Microsoft Forms if
- You need bundled licensing.
- You want to start without paying.
- You work on Web, iOS, Android.
- You also want very high response ceiling.
Choose Woopra if
- You need real-time analytics.
- You want to start without paying.
- You also want customer tracking.
Questions people ask
- Is Microsoft Forms or Woopra better?
- Neither clearly leads. Microsoft Forms starts at Free and Woopra at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft Forms or Woopra?
- Microsoft Forms starts at Free and Woopra at Free.
- Does Microsoft Forms or Woopra run on more platforms?
- Microsoft Forms runs on Web, iOS, Android. Woopra runs on Web.
- Can I use Microsoft Forms for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Microsoft Forms best used for?
- Microsoft Forms is most often used for internal surveys and quizzes inside an organisation that already pays for microsoft 365 and does not want a second vendor contract, education settings where quizzes need automatic grading and results in excel without procurement approval, quick polls inside microsoft teams where the response data should stay in the same tenant as everything else, any case where the deciding factor is that no purchase order is required. Of those, internal surveys and quizzes inside an organisation that already pays for microsoft 365 and does not want a second vendor contract and education settings where quizzes need automatic grading and results in excel without procurement approval are not what Woopra is typically brought in for.
- What can Microsoft Forms do that Woopra cannot?
- Microsoft Forms covers Bundled licensing, Very high response ceiling, File upload questions, Co-authoring. Woopra covers Real-time analytics, Customer tracking, Segmentation, Automation.
Answered from the vendors’ own pages
Microsoft Forms: Can I buy Microsoft Forms on its own?
No. It exists only as a service plan inside Microsoft 365, Office 365 and education or government SKUs, or free with a consumer Microsoft account. There is no standalone product to purchase.
Woopra: What is the starting price and how does billing work?
Woopra starts at $999/month for the Pro plan, with the first month free during the 30-day trial. Billing starts in the second month and recurs every 30 days.
SourceMicrosoft Forms: Where are responses stored?
In the United States for most tenants, in the EU and EFTA region for EU tenants, and in Australia only for Forms provisioned after October 2022. Microsoft states this is guidance, not a residency commitment.
Woopra: What happens if I exceed my event quota?
Overage fees apply if you surpass the limit of your plan, though data collection continues.
SourceMicrosoft Forms: Can an administrator read someone else responses?
Not while that user account is active; ownership transfer is refused. Yes once the account is disabled or deleted, and yes through premium eDiscovery, which is still labelled preview.
Woopra: Can I cancel anytime?
Yes, you may cancel your subscription at any time.
SourceMicrosoft Forms: How do I turn Forms off for the organisation?
Disable both the Microsoft Forms and the Office Hive enterprise applications in Entra ID, or clear the Forms checkbox per user. Both applications must be disabled for it to take effect.
Woopra: How long is my data retained?
Pro plan retains data for 24+ months; Enterprise offers customized data retention for extended periods.
SourceRelated pages
More on Microsoft Forms
Other head to heads
- Microsoft Forms vs Jotform
- Microsoft Forms vs Cognito Forms
- Microsoft Forms vs Google Forms
- Microsoft Forms vs Tally
- Microsoft Forms vs Alchemer
- Microsoft Forms vs Formstack
- Microsoft Forms vs Zonka Feedback
- Microsoft Forms vs SurveyLegend
- Microsoft Forms vs Zoho Survey
- Microsoft Forms vs Fillout
- Microsoft Forms vs Retool
- Microsoft Forms vs GetFeedback
- Microsoft Forms vs Device Magic
- Microsoft Forms vs Sogolytics
- Microsoft Forms vs SurveyCTO
- Microsoft Forms vs Crazy Egg
- Microsoft Forms vs Ruler Analytics
- Microsoft Forms vs VWO
- Microsoft Forms vs Northbeam
- Microsoft Forms vs Kissmetrics
- Microsoft Forms vs Optimove
- Microsoft Forms vs Adobe Analytics
- Microsoft Forms vs Iterable
- Microsoft Forms vs MoEngage
- Microsoft Forms vs Google Analytics
- Microsoft Forms vs Buffer
- Microsoft Forms vs Hootsuite
- Microsoft Forms vs Adverity
- Microsoft Forms vs Bloomreach
- Microsoft Forms vs CallRail
- Microsoft Forms vs CleverTap
- Microsoft Forms vs Convert
- Woopra vs Jotform
- Woopra vs Cognito Forms
- Woopra vs Google Forms
- Woopra vs Tally
- Woopra vs Alchemer
- Woopra vs Formstack
- Woopra vs Zonka Feedback
- Woopra vs SurveyLegend
- Woopra vs Zoho Survey
- Woopra vs Fillout
- Woopra vs Retool
- Woopra vs GetFeedback
- Woopra vs Device Magic
- Woopra vs Sogolytics
- Woopra vs SurveyCTO
- Woopra vs Crazy Egg
- Woopra vs Ruler Analytics
- Woopra vs VWO
- Woopra vs Northbeam
- Woopra vs Kissmetrics
- Woopra vs Optimove
- Woopra vs Adobe Analytics
- Woopra vs Iterable
- Woopra vs MoEngage
- Woopra vs Google Analytics
- Woopra vs Buffer
- Woopra vs Hootsuite
- Woopra vs Adverity
- Woopra vs Bloomreach
- Woopra vs CallRail
- Woopra vs CleverTap
- Woopra vs Convert