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Productivity · head to head

Google Workspace vs Xmind

Google Workspace logo

Google Workspace

Productivity

Everything you need to get work done, all in one place

From
€6.8/month
Rated
-
Full reviewWebsite
Xmind logo

Xmind

Productivity

For anyone to explore classic and essential mind mapping features to organize their ideas easily

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Xmind has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; Xmind free plan limited to 10 maps
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Google Workspace and Xmind actually diverge.

Attributes where Google Workspace and Xmind differ
AttributeGoogle WorkspaceXmind
Starting price€6.8/monthFree
Pricing modelsubscriptionfreemium
Free tierNoYes
Founded2006Unknown

Identical on both: platforms (Web), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in Xmind

Nothing recorded that Google Workspace does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and communicationnot Xmind
  • Cloud document collaborationnot Xmind
  • Team productivity and file sharingnot Xmind
  • Enterprise application suitenot Xmind

Xmind

  • Team mind mapping and brainstormingnot Google Workspace
  • Project management with Gantt chartsnot Google Workspace
  • Real-time collaborative planningnot Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Xmind

  • Free plan limited to 10 maps
  • 7-day free trial only available for annual Premium subscriptions, not monthly
  • Pro plan limits collaboration to 50 maps

Pricing, plan by plan

Google Workspace

€6.8/month
  • Starter$6.8/month
    • 30 GB storage
    • Custom business email
    • Basic Gemini AI features
  • Standard$13.6/month
    • 2 TB storage
    • Enhanced email features
    • Gemini AI across multiple apps
  • Plus$21.1/month
    • 5 TB storage
    • Advanced security features
    • Expanded Gemini AI access
  • Enterprise$null/custom
    • 5 TB storage upgradeable
    • Up to 1,000 meeting participants
    • Enterprise-grade security

Xmind

Free
  • FreeFree
    • Up to 10 online maps
    • Basic themes and stickers
    • 3-day version history
  • Pro$4.92/month
    • Up to 50 online maps with basic collaboration
    • Links, numbering, and attachments
    • Custom themes
  • Premium$8.25/month
    • Unlimited collaborative maps
    • Real-time collaboration
    • 30-day version history

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose Xmind if

  • You want to start without paying.
Xmind review

Questions people ask

Is Google Workspace or Xmind better?
Neither clearly leads. Google Workspace starts at €6.8/month and Xmind at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or Xmind?
Xmind has a free tier; the other does not. Paid plans start at €6.8/month for Google Workspace and Free for Xmind.
Does Google Workspace or Xmind run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use Xmind for free?
Yes. Xmind has a free tier, so you can try it without paying. Google Workspace starts at €6.8/month.
What is Google Workspace best used for?
Google Workspace is most often used for business email and communication, cloud document collaboration, team productivity and file sharing, enterprise application suite. Of those, business email and communication and cloud document collaboration are not what Xmind is typically brought in for.
What can Google Workspace do that Xmind cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar.

Answered from the vendors’ own pages

Google Workspace: What are the Google Workspace pricing tiers?

Google Workspace offers Starter at 6.80 EUR/month (normally, currently 30% off), Standard at 13.60 EUR/month, Plus at 21.10 EUR/month, and Enterprise with custom pricing.

Source
Xmind: Can I use XMind free?

Yes, free plan includes up to 10 online maps, basic themes, 3-day version history, map publishing, and 50 AI credits.

Source
Google Workspace: How many users does each tier support?

Starter, Standard, and Plus plans support up to 300 users. Enterprise plans support unlimited users.

Source
Xmind: How much is the Premium plan monthly?

Premium plan is $8.25 per month with unlimited collaborative maps and 500 monthly AI credits.

Source
Google Workspace: What storage is included in each plan?

Starter includes 30 GB, Standard and Plus include 2 TB and 5 TB respectively. Enterprise includes 5 TB upgradeable.

Source
Xmind: Does yearly billing save money?

Yes, yearly billing offers up to 50% off compared to monthly pricing on all paid plans.

Source
Google Workspace: What meeting features are included?

Standard and Plus plans include Meet video conferencing, though participant limits increase by tier. Enterprise supports up to 1,000 meeting participants.

Source
Xmind: How many devices can one subscription cover?

One subscription covers up to 5 Mac/PC devices and 5 mobile devices simultaneously.

Source
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