Softwr

Software · head to head

Google Tasks vs Setmore

Google Tasks logo

Google Tasks

Software

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
Setmore logo

Setmore

Software

Free appointment scheduling and customer management

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Google Tasks no team collaboration or task assignment features; cannot share task lists; Setmore free plan limited to 4 users maximum
  • They diverge on capability: Google Tasks covers Task creation, Setmore covers Unlimited appointments.

Where they differ

Only the attributes on which Google Tasks and Setmore actually diverge.

Attributes where Google Tasks and Setmore differ
AttributeGoogle TasksSetmore
Pricing modelUnknownsubscription
PlatformsWeb, iOS, Android, GmailWeb, iOS, Android
Founded19982008

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Due dates
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Workspace

Only in Setmore

  • Unlimited appointments
  • Online booking
  • Calendar synchronization
  • Customer database
  • Email reminders
  • SMS reminders
  • Mobile app
  • Custom branding

Both cover

  • Google Calendar
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Schedulingnot Setmore
  • Appointment bookingnot Setmore
  • Time trackingnot Setmore
  • Resource managementnot Setmore
  • Team coordinationnot Setmore

Setmore

  • Online appointment and booking managementnot Google Tasks
  • Service provider scheduling platformnot Google Tasks
  • Customer communication via email and SMS remindersnot Google Tasks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Setmore

  • Free plan limited to 4 users maximum
  • Free plan limited to 200 appointments per month
  • Live receptionist add-on limited to US only
  • Custom enterprise pricing not published

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Setmore

Free

No published plan breakdown. See the Setmore review.

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Setmore if

  • You need unlimited appointments.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want online booking.
Setmore review

Questions people ask

Is Google Tasks or Setmore better?
Neither clearly leads. Google Tasks starts at Free and Setmore at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Setmore?
Google Tasks starts at Free and Setmore at Free.
Does Google Tasks or Setmore run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Setmore runs on Web, iOS, Android.
Can I use Google Tasks for free?
Both have a free tier, so you can try either at no cost before committing.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Setmore is typically brought in for.
What can Google Tasks do that Setmore cannot?
Google Tasks covers Task creation, Subtasks, Due dates, Multiple lists. Setmore covers Unlimited appointments, Online booking, Calendar synchronization, Customer database. Both handle Google Calendar, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Google Tasks

More on Setmore

Keep looking

Other head to heads