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Software · head to head

Setmore vs Todoist

Setmore logo

Setmore

Software

Free appointment scheduling and customer management

From
Free
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Software

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Setmore free plan limited to 4 users maximum; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Setmore covers Unlimited appointments, Todoist covers Natural language input.

Where they differ

Only the attributes on which Setmore and Todoist actually diverge.

Attributes where Setmore and Todoist differ
AttributeSetmoreTodoist
Pricing modelsubscriptionUnknown
PlatformsWeb, iOS, AndroidWeb, iOS, Android, macOS, Windows
Founded20082007

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Setmore

  • Unlimited appointments
  • Online booking
  • Calendar synchronization
  • Customer database
  • Email reminders
  • SMS reminders
  • Mobile app
  • Custom branding

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

Both cover

  • Google Calendar
  • Outlook
  • Zapier
  • SSL encryption
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Setmore

  • Online appointment and booking managementnot Todoist
  • Service provider scheduling platformnot Todoist
  • Customer communication via email and SMS remindersnot Todoist

Todoist

  • Personal task managementnot Setmore
  • Team project coordinationnot Setmore
  • Goal trackingnot Setmore
  • Habit buildingnot Setmore
  • Daily planningnot Setmore

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Setmore

  • Free plan limited to 4 users maximum
  • Free plan limited to 200 appointments per month
  • Live receptionist add-on limited to US only
  • Custom enterprise pricing not published

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Setmore

Free

No published plan breakdown. See the Setmore review.

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Setmore if

  • You need unlimited appointments.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want online booking.
Setmore review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Setmore or Todoist better?
Neither clearly leads. Setmore starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Setmore or Todoist?
Setmore starts at Free and Todoist at Free.
Does Setmore or Todoist run on more platforms?
Setmore runs on Web, iOS, Android. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Setmore for free?
Both have a free tier, so you can try either at no cost before committing.
What is Setmore best used for?
Setmore is most often used for online appointment and booking management, service provider scheduling platform, customer communication via email and sms reminders. Of those, online appointment and booking management and service provider scheduling platform are not what Todoist is typically brought in for.
What can Setmore do that Todoist cannot?
Setmore covers Unlimited appointments, Online booking, Calendar synchronization, Customer database. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Both handle Google Calendar, Outlook, Zapier, SSL encryption.

Answered from the vendors’ own pages

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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Related pages

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