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Inventory · head to head

Fiix vs Fishbowl Inventory

Fiix logo

Fiix

Inventory

AI-powered maintenance management

From
Free
Rated
-
Full reviewWebsite
Fishbowl Inventory logo

Fishbowl Inventory

Inventory

Manufacturing and warehouse inventory built around QuickBooks

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Fiix has a free tier, so it costs nothing to try first.
  • Each has a real cost: Fiix integrations, SSO, audit trail and database export are all Enterprise only, which carries no published price; Fishbowl Inventory pricing is not published and has historically involved a substantial upfront figure, which surprises buyers expecting SaaS monthly pricing
  • They diverge on capability: Fiix covers Work order management, Fishbowl Inventory covers QuickBooks and Xero integration.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Fiix and Fishbowl Inventory actually diverge.

Attributes where Fiix and Fishbowl Inventory differ
AttributeFiixFishbowl Inventory
Starting priceFreeOn request
Pricing modelsubscriptionquote
Free tierYesNo
PlatformsWeb, Mobile app, Cloud-basedWindows, Web, iOS, Android
Founded2008Unknown

Identical on both: user rating (Not yet rated), category (Inventory).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fiix

  • Work order management
  • Parts inventory
  • Predictive maintenance
  • AI insights
  • SAP
  • Oracle
  • Microsoft Dynamics
  • Salesforce

Only in Fishbowl Inventory

  • QuickBooks and Xero integration
  • Manufacturing orders
  • Multi-location inventory
  • Barcode scanning
  • Purchasing and reorder
  • Order fulfilment

What people use each for

The jobs each tool is most often brought in to do.

Fiix

  • Maintenance management and work order tracking for equipmentnot Fishbowl Inventory
  • Scheduling preventive maintenance and managing spare parts inventorynot Fishbowl Inventory

Fishbowl Inventory

  • Small manufacturers who have outgrown QuickBooks inventory but not the accountingnot Fiix
  • Wholesalers needing barcode-driven warehouse operationsnot Fiix
  • Companies wanting inventory control without replacing their finance systemnot Fiix
  • Businesses preferring a perpetual licence to a per-seat subscriptionnot Fiix

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fiix

  • Integrations, SSO, audit trail and database export are all Enterprise only, which carries no published price
  • The $75 Professional plan still excludes e signatures, failure codes and any integration
  • The $45 Basic plan excludes multi site management, purchasing and advanced analytics
  • The free plan is limited in users and withholds almost every feature beyond basic work orders
  • Assets are unlimited on every tier, so the ladder is entirely about features rather than scale

Fishbowl Inventory

  • Pricing is not published and has historically involved a substantial upfront figure, which surprises buyers expecting SaaS monthly pricing
  • The interface reflects its on-premise origins and looks dated beside cloud-native inventory tools
  • Implementation and data migration are heavier than the marketing implies, and undersized projects are the usual source of complaints
  • The QuickBooks dependency that makes it attractive also caps it: businesses that eventually need real ERP will migrate away
  • Reporting is functional but teams frequently export to a spreadsheet for anything analytical

Pricing, plan by plan

Fiix

Free
  • FreeFree
    • Basic CMMS
    • 3 users
    • Community support
  • Basic$45/month
    • Full CMMS
    • Reporting
    • Email support
  • Professional$75/month
    • AI features
    • Integrations
    • Priority support

Fishbowl Inventory

On request
  • Fishbowl Drive$undefined/month
    • Cloud-based
    • Inventory tracking
    • Order management
  • Fishbowl Advanced$undefined/month
    • Manufacturing
    • Multi-location
    • Advanced reporting

Which should you pick?

Choose Fiix if

  • You need work order management.
  • You want to start without paying.
  • You work on Web, Mobile app, Cloud-based.
  • You also want parts inventory.
Fiix review

Choose Fishbowl Inventory if

  • You need quickbooks and xero integration.
  • You work on Windows, Web, iOS, Android.
  • You also want manufacturing orders.
Fishbowl Inventory review

Questions people ask

Is Fiix or Fishbowl Inventory better?
Neither clearly leads. Fiix starts at Free and Fishbowl Inventory at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fiix or Fishbowl Inventory?
Fiix has a free tier; the other does not. Paid plans start at Free for Fiix and On request for Fishbowl Inventory.
Does Fiix or Fishbowl Inventory run on more platforms?
Fiix runs on Web, Mobile app, Cloud-based. Fishbowl Inventory runs on Windows, Web, iOS, Android.
Can I use Fiix for free?
Yes. Fiix has a free tier, so you can try it without paying. Fishbowl Inventory starts at On request.
What is Fiix best used for?
Fiix is most often used for maintenance management and work order tracking for equipment, scheduling preventive maintenance and managing spare parts inventory. Of those, maintenance management and work order tracking for equipment and scheduling preventive maintenance and managing spare parts inventory are not what Fishbowl Inventory is typically brought in for.
What can Fiix do that Fishbowl Inventory cannot?
Fiix covers Work order management, Parts inventory, Predictive maintenance, AI insights. Fishbowl Inventory covers QuickBooks and Xero integration, Manufacturing orders, Multi-location inventory, Barcode scanning.

Answered from the vendors’ own pages

Fiix: What is included in Fiix's free plan?

The free plan includes 25 active preventive maintenance tasks, unlimited work orders, basic asset management, and mobile app access.

Source
Fishbowl Inventory: What does Fishbowl cost?

Not published. It has historically been sold with a significant upfront component rather than a low monthly fee, so budget for a quote well above typical SaaS inventory pricing.

Fiix: What is the price difference between Basic and Professional plans per user?

Basic costs $45 per user per month, while Professional costs $75 per user per month. Professional is marked as the most popular tier.

Source
Fishbowl Inventory: Do I still need QuickBooks?

Usually yes. Fishbowl handles inventory and manufacturing and posts the financial results into QuickBooks or Xero. It is not an accounting replacement.

Fiix: What unique features does the Professional plan add compared to Basic?

Professional includes multi-site management, AI insights, and advanced analytics in addition to the unlimited preventive maintenance and reports included in Basic.

Source
Fishbowl Inventory: Is it cloud or on-premise?

Both. Fishbowl Drive is the cloud product; Fishbowl Advanced can be hosted or run on your own server, which is why it still appeals to companies avoiding subscriptions.

Fiix: Are there flexible payment options for Fiix subscriptions?

Yes, Fiix offers both month-to-month subscriptions and annual subscription plans with the ability to upgrade anytime. No additional setup or hardware fees apply.

Source
Fishbowl Inventory: Who is it wrong for?

Businesses that need genuine ERP, and businesses small enough that a cloud inventory app at a low monthly cost would do. It sits deliberately between those.

Fiix: What add-on licenses are available, and how are they priced?

Fiix offers Lite License (Operator Access) for limited frontline team access and Fiix MAX AI assistant (requires Professional or Enterprise plan). Pricing for both requires contacting sales.

Source
Fishbowl Inventory: How hard is implementation?

Harder than a signup. Bills of material and historical stock data need preparation, and companies that treat it as a weekend job are the ones who describe it as difficult afterwards.

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